Teamassistenz Bayreuth (m/w/d)

🏢 Summary: Executive Assistant role supporting a Program Management Office with meeting facilitation, executive coordination, administrative operations, and stakeholder communication in a federal technology environment. The position includes calendar and travel management, documentation support, task tracking, and coordination across PMO teams. Candidates need executive administrative experience and a bachelor's degree, with federal clearance preferred. 🗂️ Requirements: Bachelor's Degree, 5+ years of executive administrative or PMO support experience, Experience coordinating meetings and executive communications, Experience with administrative systems and documentation management, Ability to prepare reports, memoranda, and briefing materials, Experience supporting travel coordination and expense reconciliation, CBP BI Clearance preferred 📃 Skills: Concur, Documentation, Reporting, Scheduling, Travel, Administration, Communication, Coordination, Analysis 🏢 Description: We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to a Program Management Office (PMO). The role will serve as a key facilitator for meetings, communications, and administrative processes, ensuring smooth coordination across stakeholders and enabling effective execution of PMO priorities. Key Responsibilities - Serve as facilitator for meetings and working sessions, including agenda setting, time management, and ensuring adherence to meeting objectives. - Track, document, and follow up on action items to ensure timely completion and closure. - Prepare and distribute meeting minutes, status updates, and stakeholder communications. - Support planning and execution of meetings with clear goals and actionable outcomes. - Act as the first point of contact for the supported manager, triaging requests and prioritizing communications. - Coordinate calendars, meetings, travel arrangements, and logistics using approved federal travel systems (e.g., CGE Concur). - Prepare agendas, briefing materials, and ensure leadership is fully prepared for meetings and travel. - Provide expense report support and reconciliation assistance. - Manage incoming calls, visitors, correspondence, and general administrative workflows. - Develop, implement, and maintain administrative systems, procedures, and documentation standards. - Draft memoranda, reports, and other official documents as required. - Perform quality control review of incoming documents, taskers, and correspondence prior to routing for approval. - Coordinate closely with other administrative assistants and PMO staff to ensure alignment of tasks and communications. - Support training coordination activities in partnership with training coordinators and leadership teams. - Assist with special projects including research, documentation, and basic analysis as needed. - Provide cross-training support for new Executive Assistant contractors when required. Required Qualifications - Bachelor's Degree required. - Minimum of five (5) or more years of experience in executive administrative or PMO support roles. Clearance - CBP BI Clearance preferred. The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Cybermedia Technologies management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, where applicable and available, reasonable accommodation(s) may be made to enable individuals with disabilities to perform essential functions of this position. Please note: Candidate(s) will be required to go through pre-employment screening. Benefits - Paid vacation & sick leave - Health insurance coverage - Career training - Performance bonus programs - 401K contribution & employer match - 11 Federal Holidays

🏢 Summary: B2B contract role for a German-speaking Project Assistant to support project coordination tasks in a fully remote setup until December 2026. The position focuses on managing communication, organizing travel, and preparing PowerPoint presentations while ensuring efficient task prioritization. The role requires strong Excel expertise and fluent German and English skills. 🗂️ Requirements: Fluent German (C1), Fluent English, Advanced Microsoft Excel proficiency, Proficiency in Microsoft PowerPoint, Ability to manage and prioritize Outlook emails and calendars, Experience in project support tasks, Ability to work in remote environment 📃 Skills: Excel, PowerPoint, Outlook, German, English, ProjectManagementTools 🏢 Description: Project Assistant - German Speaking We are currently seeking a skilled Project Assistant who is fluent in German and possesses strong organizational abilities. The ideal candidate will have a keen eye for detail and the capability to manage tasks efficiently within a collaborative environment. Key skills include proficiency in Microsoft Excel and PowerPoint, as well as exceptional communication skills in both German and English. Other Details: This position is available to start as soon as possible, with a minimum duration expected until 31 December 2026. The onboarding process will take place on-site in Hanover for 3-4 days, 100% remote. Form of cooperation: B2B. Remuneration: up to 200 e/MD Main Responsibilities: The successful candidate will be responsible for supporting various project tasks effectively. Reading and organizing Outlook emails/ Callendar, prioritizng the urgency. Managing trip organization tasks. Preparing and optimizing existing PowerPoint presentations. Key Requirements: Very good command of German (preferably C1) and English. Excellent proficiency in Microsoft Excel. Strong organizational and multitasking skills. Ability to work collaboratively in a team environment. Good communication skills, both written and verbal. Nice to Have: Experience with project management tools. Familiarity with remote working setups.

🏢 Summary: Unterstützung der Bauleitung auf einer Baustelle im Reuter Energiepark mit Fokus auf Organisation, Administration und digitaler Dokumentation. Ziel ist die Sicherstellung reibungsloser Abläufe sowie die strukturierte Koordination aller administrativen Prozesse vor Ort. Die Rolle umfasst Terminmanagement, Dokumentation und die Anwendung digitaler Baumanagement-Tools. 🗂️ Requirements: Abgeschlossene Berufsausbildung, Erste Erfahrung in Bau- oder Baustellenprojekten, Körperliche Eignung für Baustelleneinsätze, Sicherer Umgang mit Microsoft Office, Erfahrung mit digitaler Dokumentation, Strukturierte und organisierte Arbeitsweise, Ausgeprägtes Sicherheitsbewusstsein, Sehr gute Deutschkenntnisse 📃 Skills: Microsoft, Outlook, Excel, SharePoint, Baumanagementsoftware, Digitalisierung, Dokumentation 🏢 Description: Im Rahmen eines laufenden Projekts am Reuter Energiepark unterstützen Sie die Bauleitung im operativen Tagesgeschäft direkt auf der Baustelle. Ziel ist die Sicherstellung eines strukturierten, reibungslosen Ablaufs aller administrativen und organisatorischen Prozesse vor Ort. Aufgaben: Koordination und Organisation des Baustellenbüros zur Sicherstellung eines reibungslosen Ablaufs Terminplanung und -koordination der Bauleitung Eigenständige Durchführung administrativer Tätigkeiten (z. B. Angebotsanfragen) Verwaltung des Zutrittsmanagements für Fremdfirmen Unterstützung bei Arbeitserlaubnisverfahren für Nachunternehmer Protokollierung von Besprechungen sowie regelmäßigen und ad-hoc Terminen Digitalisierung und strukturierte Ablage von Daten und Dokumenten Mitwirkung bei der Einführung und Nutzung digitaler Baumanagement-Software Organisation von Einweisungen für Fremdfirmen auf der Baustelle Erstellung und Pflege der Fotodokumentation sowie des Bautagebuchs Voraussetzungen: Abgeschlossene Berufsausbildung Idealerweise erste Erfahrung in Projekten mit Baustellenbezug Körperliche Eignung für den Einsatz auf Baustellen Ausgeprägtes Sicherheitsbewusstsein Kommunikationsstärke und hohe Eigeninitiative Strukturierte und organisierte Arbeitsweise Belastbarkeit im dynamischen Baustellenumfeld Sicherer Umgang mit Microsoft Office (Outlook, Excel, SharePoint etc.) Motivation, digitale Tools im Bauumfeld anzuwenden Sehr gute Deutschkenntnisse in Wort und Schrift Bei Interesse, freue ich mich auf Ihre Bewerbung!

🏢 Summary: On-site Senior Executive Assistant – Corporate Treasury role in Warsaw supporting treasury operations and strategic financial initiatives through high-level administrative, reporting, and coordination tasks. The position focuses on streamlining workflows, preparing financial documentation, and ensuring efficient communication within a fast-paced corporate environment. 🗂️ Requirements: Minimum 3 years of experience in administrative or support roles, Experience in finance or treasury department, Proficiency in Microsoft Office Suite, Fluent Polish (written and spoken), Fluent English (written and spoken), Knowledge of basic accounting or budgeting processes, Legal right to work in the European Union 📃 Skills: Microsoft, Word, Excel, PowerPoint, Accounting, Budgeting, DataAnalysis, Invoicing 🏢 Description: Empower organizational excellence — drive seamless operations and impactful support! Warszawa-based opportunity with on-site work model. As a Senior Executive Assistant – Corporate Treasury , you will be working for our client, a forward-thinking organization committed to operational efficiency and financial excellence. Join us in Warsaw and contribute to a dynamic environment where your organizational expertise helps streamline treasury operations and support strategic financial initiatives. Your main responsibilities: Coordinate daily administrative tasks related to corporate treasury activities to ensure smooth operational workflows. Manage schedules, appointments, and correspondence with precision and professionalism. Support treasury team members by preparing documentation, financial reports, and data analysis. Assist with basic budgeting, invoicing, and expense tracking related to treasury functions. Maintain and organize treasury-related digital files and office supplies efficiently. Provide excellent client-facing and internal communication support with stakeholders. Contribute to process improvements and help streamline treasury administrative procedures. You're ideal for this role if you have: At least 3 years of experience in administrative or support roles, preferably within finance or treasury departments. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Excellent organizational and time-management skills. Fluent Polish and English, both written and spoken. Attention to detail and problem-solving capabilities. Ability to multitask and prioritize effectively in a fast-paced environment. Adaptability and strong team collaboration skills. It is a strong plus if you have: (optional) Experience working in an international or corporate setting. Knowledge of basic accounting or budgeting processes. Fluency in additional languages. Language Required for the role: Fluent Polish and English, both written and spoken. Eligibility to work on this role: Only candidates with an existing legal right to work in the European Union will be considered for this role. #MAKEYourCareerBETTER Interested? Apply now and include your CV (preferably in English) along with a statement confirming your consent to the processing and storage of your personal data.

🏢 Summary: IT Administrator role focused on maintaining, developing, and optimizing business-supporting systems, including ERP, DMS, BI, and HRM. The position involves second-line support, database and system integration management, and participation in IT projects across two locations. The role requires hands-on system administration and troubleshooting in a Windows Server environment. 🗂️ Requirements: Professional experience in a similar IT Administrator role, Knowledge of SQL, Knowledge of system integrations, Good knowledge of Windows Server, Experience with ERP systems, Ability to diagnose and resolve system errors, Experience in database administration, Willingness to work across two locations 📃 Skills: SQL, WindowsServer, ERP, DMS, BI, HRM, Helpdesk, Databases, Integrations 🏢 Description: Poszukujemy doświadczonej osoby na stanowisko Administratora/Administratorki IT, która dołączy do naszego zespołu i będzie odpowiedzialna za utrzymanie, rozwój oraz optymalizację systemów wspierających kluczowe procesy biznesowe firmy. Jeśli cenisz stabilne środowisko pracy, lubisz rozwiązywać problemy i masz doświadczenie w pracy z systemami ERP – zapraszamy do aplikowania! Miejsce wykonywania pracy: Poznań oraz Grodzisk Wielkopolski (praca odbywa się w obu lokalizacjach w zależności od aktualnych potrzeb operacyjnych)​ Opis stanowiska: Druga linia wsparcia użytkowników końcowych Administrowanie i rozwój systemów IT np. ERP, DMS, BI, HRM Diagnozowanie błędów systemowych i podejmowanie decyzji o sposobie ich rozwiązania Obsługa bazy danych i integracji między systemami Udział w projektach IT Obsługa systemu helpdesk i prowadzenie dokumentacji dotyczącej zgłaszanych problemów Kontakt z partnerami zewnętrznymi Wymagania: Doświadczenie zawodowe na podobnym stanowisku; Znajomość SQL; Wiedza o zagadnieniach integracji systemowych; Dobra znajomość środowiska Windows Server; Nastawienie na poszukiwanie nowych rozwiązań; Zaangażowanie w powierzone zadania; Umiejętność pracy w zespole. Oferujemy: Atrakcyjne wynagrodzenie - docenimy Twoje umiejętności i zaangażowanie; Pracę w stale rozwijającej się firmie - technologicznie i rynkowo; Możliwość testowania i wdrażania nowych pomysłów; Dostęp do karty sportowej, prywatnej opieki medycznej, szkoleń branżowych i technologicznych; Przyjazną atmosferę w pracy i wsparcie zespołu; Udział w wydarzeniach sportowych, a także możliwość włączenia się w akcje społecznościowe. Zapraszamy do aplikowania za pomocą formularza.

🏢 Summary: IT Project/PMO role focused on translating business needs into structured project activities, managing requirements, and supporting delivery of IT initiatives. The position involves coordinating stakeholders, monitoring schedules and risks, and actively participating in solution design and UAT. It requires strong understanding of IT environments (including AI and cloud) and hands-on project governance. 🗂️ Requirements: Experience in PMO, Experience in IT project management, Understanding of IT fundamentals, Knowledge of AI basics, Knowledge of cloud concepts, Ability to manage multiple projects and priorities, Experience in requirements management, Experience in UAT, English B2 or higher 📃 Skills: PMO, ProjectManagement, IT, AI, Cloud, UAT, RequirementsEngineering, StakeholderManagement, Reporting 🏢 Description: Zakres obowiązków: Operacyjne wsparcie: realizacja inicjatyw poprzez przekładanie założeń biznesowych na konkretne kroki projektowe, monitorowanie harmonogramu oraz identyfikacja zależności i ryzyk Wspieranie współpracy: organizacja spotkań roboczych i dbanie o płynny przepływ informacji między interesariuszami (biznes, IT, dostawcy, compliance) Zarządzanie bieżącymi zadaniami: planowanie i realizacja kolejnych kroków, dbanie o terminowość oraz cykliczne raportowanie statusu Analiza koncepcyjna: badanie potrzeb biznesowych oraz przygotowywanie i prezentacja wstępnych koncepcji rozwiązań Zarządzanie wymaganiami: przekładanie potrzeb użytkowników na precyzyjne specyfikacje funkcjonalne i dbanie o ich wysoką jakość Wsparcie wdrożenia: definiowanie kryteriów sukcesu, realizacja zadań projektowych oraz aktywny udział w testach akceptacyjnych (UAT) Wymagania: Doświadczenie w obszarze PMO oraz zarządzania projektami IT Zrozumienie podstaw IT (AI, chmura) - nie szukamy programisty, ale osoby, która rozumie i odnajdzie się w tym środowisku Doskonała organizacja pracy własnej: umiejętność sprawnego zarządzania wieloma wątkami (priorytety, deadline'y) Wysoko rozwinięte umiejętności komunikacyjne - zdolność do współpracy i prowadzenia komunikacji z zespołami biznesowymi i technicznymi Język angielski na poziomie minimum B2 - swoboda w kontakcie z globalnymi zespołami Oferujemy: Prywatną opiekę medyczną Dofinansowanie karty sportowej Stałe wsparcie konsultanta Program rekomendacji pracowników

🏢 Summary: The offer is for an Operational Project Buyer responsible for managing end-to-end procurement processes across multiple large-scale projects. The role focuses on supporting strategic buyers, handling purchase orders, tenders, and invoice verification using SAP S/4HANA. It involves close collaboration with project teams and suppliers in an international environment. 🗂️ Requirements: Completed commercial or technical vocational education with further specialization (Fach- oder Betriebswirt), Proven experience in operational project procurement, Strong knowledge of SAP S/4HANA, Proficient in MS Office, Fluent German and good English skills, Ability to manage end-to-end ordering processes including tendering and invoice verification 📃 Skills: SAP, S4HANA, MSOffice, Mercell, RIBiTwo, iCertis, Procurement, Tendering, InvoiceVerification 🏢 Description: In dieser Schlüsselposition unterstützen Sie eigenverantwortlich die strategischen Einkäufer für alle Beschaffungsvorgänge in mehreren Großprojekten. Ihre umfassende Erfahrung im operativen Einkaufen sowie Ihre detaillierten Kenntnisse im Umgang mit SAP S4/HANA machen Sie zu einem wertvollen Mitglied unseres Teams. Hauptverantwortlichkeiten In dieser Rolle sind Sie verantwortlich für die operative Beschaffung in einer Vielzahl von Projekten: Eigenverantwortliche Unterstützung der strategischen Einkäufer in der Beschaffung. Betreuung mehrerer LPG-Projektteams hinsichtlich der operativen Beschaffung. Durchführung kompletter Bestellvorgänge inklusive Ausschreibung, Bestellabwicklung, und Rechnungsprüfung. Verantwortung für zentrale Abrufbestellungen von Materialien und Komponenten. Schlüsselanforderungen Abgeschlossene Berufsausbildung im kaufmännischen oder technischen Bereich mit fachspezifischer Weiterbildung (Fach- oder Betriebswirt). Fundierte Erfahrung im operativen Projekteinkauf. Anwendungssichere MS Office-Kenntnisse. Vertiefte Kenntnisse in der Anwendung von SAP S4/HANA. Kenntnisse in Mercell, RIB iTwo und iCertis sind von Vorteil. Hohe Eigenmotivation und die Fähigkeit, selbstständig zu arbeiten. Kontaktfreudigkeit und sicheres Auftreten gegenüber Lieferanten. Gute Englisch- und sehr gute Deutschkenntnisse in Wort und Schrift. Nice to Have Zusätzliche Kenntnisse in den folgenden Bereichen sind wünschenswert: Erfahrung im internationalen Einkauf. Verhandlungssicherheit in komplexen Situationen. Weitere Details Die Position bietet eine spannende Gelegenheit zur Mitarbeit an bedeutenden Projekten in einem dynamischen Umfeld. Es handelt sich um eine Vollzeitposition mit der Möglichkeit zur Arbeit in einem internationalen Team.

🏢 Summary: The offer is for an experienced Executive Assistant to support multiple C-Suite executives in a fast-paced, growth-stage environment. The role focuses on managing complex calendars, coordinating travel and meetings, preparing materials, and serving as a trusted partner to ensure executives are aligned with strategic priorities. It requires strong judgment, discretion, and the ability to operate cross-functionally with senior leaders and external stakeholders. 🗂️ Requirements: Minimum 5 years of Executive Assistant experience in a fast-paced, growth-stage organization, Direct experience supporting C-Suite executives, Ability to manage complex calendars across multiple time zones, Experience coordinating executive travel, meetings, offsites, and board-related activities, Experience handling sensitive and confidential information with discretion, Strong organizational and multitasking skills, Ability to track action items, expenses, and commitments accurately, Comfort working in ambiguous and rapidly changing environments 📃 Skills: CalendarManagement, TravelCoordination, MeetingCoordination, ExpenseReporting, TimeManagement, Documentation, Communication, ProjectManagement 🏢 Description: PlayOn is looking for a highly organized, proactive, and trusted Executive Assistant to support several C-Suite executives. This role will steward executives’ time, priorities, and attention by ensuring they are well-prepared, well-positioned, and focused on the work that matters most. Partnering closely with the Executive Assistant to the CEO, this Executive Assistant will manage complex schedules, manage travel, coordinate communications, and anticipate needs, while operating cross-functionally with senior leaders and external stakeholders. The Outcomes You’ll Deliver - Executives whose time and attention are aligned to the company’s highest priorities - Clear, well-managed calendars, meetings, and communications that enable effective decision-making - Strong preparation and follow-through for internal and external meetings - Smooth coordination across the C-Suite, senior leaders, and key external partners - A trusted partnership built on anticipation, discretion, and sound judgment - A professional brand suited to the executive suite that you’re managing In this role, you can expect to - Own and manage complex calendars across multiple time zones - Protect and promote the executive brand internally and externally - Act as a steward of executive time and attention - Proactively prepare leaders for meetings, including agendas, background materials, talking points, and follow-ups - Coordinate events with internal and external stakeholders - Coordinate logistics for meetings, offsites, board-related activities, and travel - Serve as a key point of contact between executives, senior leaders, board members, and external stakeholders - Track action items, commitments, travel arrangements, and expense reports - Anticipate challenges, flag risks, and solve problems before they escalate - Handle sensitive and confidential information with discretion and professionalism - Support special projects and strategic initiatives as needed To thrive in this role, you have - Demonstrated experience displaying exceptional judgment, discretion, and emotional intelligence - Minimum 5 years’ experience providing Executive Assistant support in a fast-paced, growth-stage organization with direct experience supporting the C-Suite and interacting with other executives - Strong organizational skills and ability to manage competing priorities - Proactive approach and ability to anticipate needs - Comfort working in ambiguous situations - Excellent strategic communication skills - Ability to ask clarifying questions and protect executive focus - Passion for operating in an environment where priorities evolve - Service-oriented mindset while operating as a true business partner The Benefits We Offer - Multiple medical insurance plans to choose from - Dental, vision, life and disability insurance - Employee Emergency Fund - Company equity (stock options) - Open PTO policy - 401K plan with company match - Hybrid/flexible work environment Note: Must be a full-time employee to participate in the company’s employee health benefit plan. Part-time employees and interns are not eligible to participate.

🏢 Summary: Non-clinical hospice volunteer position providing administrative and clerical support to operations that support patient care, including documentation, data entry, and coordination of volunteer services. The role involves assisting with communications, document preparation, and maintaining confidentiality in compliance with hospice policies. Candidates must complete required training, screenings, and adhere to HIPAA and safety guidelines. 🗂️ Requirements: Minimum age 18+, Completion of hospice volunteer training, Background check, Health screening including TB testing, Adherence to HIPAA and confidentiality policies, Reliable attendance and commitment to scheduled hours, Compliance with infection control and safety procedures, Competency validation and ongoing training as required 📃 Skills: Data entry, Database, Documentation, HIPAA, Microsoft Office 🏢 Description: At Arc Hospice & Palliative Care, we are united by a mission to bring comfort, dignity, and compassionate support to every patient and family we serve. Join a team where your work has purpose, and your growth is supported. Position Summary: Provides administrative and clerical support for hospice operations that support patient care. Volunteer services are provided under the direction of the interdisciplinary team and are documented and incorporated into the patient's plan of care. This is a non-clinical role that does not include hands-on patient care. Supervision: Reports to Volunteer Coordinator or Business Office Manager Key Responsibilities • Assist with general clerical and administrative office duties. • Assist with outbound phone calls to patients or caregivers using approved scripts to gather nonclinical information regarding supplies, equipment, or support needs and relay to hospice staff. • Organize, file, scan, copy, and prepare documents as assigned. • Assist with assembling admission packets, bereavement materials, volunteer packets, and informational folders. • Support data entry and database updates as directed by hospice staff. • Assist with mailings, labeling, inventory organization, and office supply management. • Maintain confidentiality of patient, employee, and organizational information in accordance with HIPAA guidelines. • Provide administrative support for volunteer services, bereavement programs, or special projects as needed. • Follow hospice office policies, procedures, and safety guidelines. • Completes assigned documentation or tracking of activities as required. Qualifications • Organized and detail-oriented • Effective communication skills • Professionalism and reliability Requirements • Minimum Age Requirement 18+ years old • Completion of hospice volunteer training, including topics such as hospice philosophy, infection control, safety, communication, boundaries, and end-of-life care • Background check and health screening (including TB testing) • Adherence to HIPAA and confidentiality policies • Reliable attendance and communication, commitment to scheduled volunteer hours • Adheres to infection control and safety procedures in accordance with hospice policy • Physical & Environmental Requirements: Office environment with computer use • Competency validation, ongoing training, and performance evaluation as required by hospice policy Arc Hospice & Palliative Care is an Equal Opportunity Employer and welcomes applicants from all backgrounds to join us in delivering compassionate, inclusive care. Explore the impact you can make with Arc Hospice today.

🏢 Summary: Administrative volunteer role supporting hospice operations through clerical tasks, data entry, and coordination activities that enhance patient care. The position focuses on documentation, communication with patients and caregivers for nonclinical information, and maintaining organized office processes. This is a non-clinical role with no hands-on patient care. 🗂️ Requirements: Minimum age 18+ years, Completion of hospice volunteer training, Background check, Health screening including TB testing, Adherence to HIPAA and confidentiality policies, Reliable attendance and commitment to scheduled volunteer hours, Compliance with infection control and safety procedures, Competency validation and ongoing training as required, Ability to work in an office environment with computer use 📃 Skills: Dataentry, HIPAA, Database, MicrosoftOffice, Scanning, Filing, Documentation 🏢 Description: At Arc Hospice & Palliative Care, we are united by a mission to bring comfort, dignity, and compassionate support to every patient and family we serve. Join a team where your work has purpose, and your growth is supported. Position Summary: Provides administrative and clerical support for hospice operations that support patient care. Volunteer services are provided under the direction of the interdisciplinary team and are documented and incorporated into the patient's plan of care. This is a non-clinical role that does not include hands-on patient care. Supervision: Reports to Volunteer Coordinator or Business Office Manager Key Responsibilities • Assist with general clerical and administrative office duties. • Assist with outbound phone calls to patients or caregivers using approved scripts to gather nonclinical information regarding supplies, equipment, or support needs and relay to hospice staff. • Organize, file, scan, copy, and prepare documents as assigned. • Assist with assembling admission packets, bereavement materials, volunteer packets, and informational folders. • Support data entry and database updates as directed by hospice staff. • Assist with mailings, labeling, inventory organization, and office supply management. • Maintain confidentiality of patient, employee, and organizational information in accordance with HIPAA guidelines. • Provide administrative support for volunteer services, bereavement programs, or special projects as needed. • Follow hospice office policies, procedures, and safety guidelines. • Complete assigned documentation or tracking of activities as required. Qualifications • Organized and detail-oriented • Effective communication skills • Professionalism and reliability Requirements • Minimum Age Requirement 18+ years old • Completion of hospice volunteer training, including topics such as hospice philosophy, infection control, safety, communication, boundaries, and end-of-life care • Background check and health screening (including TB testing) • Adherence to HIPAA and confidentiality policies • Reliable attendance and communication, commitment to scheduled volunteer hours • Adherence to infection control and safety procedures in accordance with hospice policy • Physical & Environmental Requirements: Office environment with computer use • Competency validation, ongoing training, and performance evaluation as required by hospice policy Arc Hospice & Palliative Care is an Equal Opportunity Employer and welcomes applicants from all backgrounds to join us in delivering compassionate, inclusive care. Explore the impact you can make with Arc Hospice today.