Administrative Assistant

🏢 Summary: Full-time Administrative Assistant role supporting a correctional healthcare department, responsible for clerical, bookkeeping, utilization management, and EHR-related administrative tasks. The position involves managing medical records, claims, referrals, scheduling, reporting, and staff support functions under the supervision of the Health Services Administrator. Requires strong proficiency in Microsoft Office and healthcare administrative systems in a fast-paced environment. 🗂️ Requirements: High school diploma or GED, Proficient in Microsoft Word and Excel, Minimum typing speed of 45 WPM, Experience with clerical tasks in healthcare setting, Ability to use EHR system independently, Ability to use Rippling system independently, Bookkeeping and expense reporting experience, Ability to manage medical records, claims, and subpoenas, Ability to work in fast-paced environment 📃 Skills: MicrosoftWord, MicrosoftExcel, EHR, Rippling, Bookkeeping, Typing, Email, Fax 🏢 Description: Administrative Assistant – Placer Corrections Pay: $26.96 – $35.48/hr Job Description Under the direct supervision of the Health Services Administrator (HSA), the Administrative Assistant is responsible for performing clerical and administrative tasks to support the healthcare staff and the overall function of the medical department. Job Duties and Responsibilities Receive and route visitors, inquiries, and issues to the appropriate staff. Use Microsoft Office applications, including Word and Excel, to prepare reports and correspondence as needed. Transmit correspondence and medical records via mail, email, or fax. Perform various clerical and administrative functions, including ordering and maintaining inventory of supplies and sorting and distributing all mail and interoffice correspondence. Perform bookkeeping duties, including preparation of expense reports and maintenance of petty cash and receipts. Transmit and maintain all medical claims as required by company policies and procedures. Transmit and maintain all subpoenas and medical record requests as required by company policies and procedures. At some sites, may be responsible for staff scheduling. Identify and proactively address potential staffing and employee issues. Assist the HSA and Director of Nursing (DON) with recruiting efforts, credentialing, scheduling interviews, and processing new hire documentation. Use all functions and applications of EHR™ relevant to the position with minimal supervision. Use all functions and applications of Rippling™ relevant to the position with minimal supervision, including correcting employee time punches as needed. Manage utilization activities, including tracking specialty care referrals, processing off-site referrals, appointments, patient registrations, and transport requests in accordance with company policies and procedures. Monitor and maintain utilization management queue dashboards, including updating canceled appointments and responding to Awaiting Site Info requests. Prepare and maintain monthly reports and statistical data as required by company policies, procedures, and contract requirements. Gather and maintain documentation required for accreditation surveys. Proactively identify and resolve problems using sound judgment and objectivity. Meet established goals and take responsibility for results and outcomes. Maintain a fundamental understanding of the organizational structure and appropriately access available resources. Demonstrate professionalism by maintaining objectivity, exercising self-control under pressure, displaying emotional maturity, maintaining a high degree of integrity, and promoting a positive work environment. Build proactive working relationships with supervisors, security staff, healthcare staff, patients, vendors, and clients. Establish and maintain professional relationships that foster trust and respect. Coordinate all monthly, quarterly, and annual meetings in compliance with company policies and procedures. Qualifications (Education, Experience, and Certifications) High school diploma or GED required. One (1) year of clerical experience in a healthcare setting preferred. A minimum of two (2) years of college coursework is preferred. Proficient computer skills, including working knowledge of Microsoft Word and Excel, with a minimum typing speed of 45 words per minute. Strong written and verbal communication skills, sound judgment, and the ability to manage stressful situations effectively. Ability to perform successfully in a fast-paced and challenging environment. Must possess the physical and mental capacity necessary to perform the essential functions of the position.

🏢 Summary: The role involves assisting a Dentist within a correctional healthcare facility by supporting clinical procedures, managing dental records, and coordinating dental services. The position requires maintaining compliance with healthcare standards, infection control protocols, and proper equipment maintenance. This is an in-person role offering hourly pay and focused on delivering safe, organized dental care in a structured environment. 🗂️ Requirements: High school diploma or GED, Unrestricted Dental Assistant certification, Required dental assistant training, Current CPR certification, Ability to work in a correctional healthcare environment, Physical and mental capacity to handle stressful situations 📃 Skills: EHR, CPR, Radiography, Sterilization, Disinfection, InfectionControl, DentalInstruments, Documentation 🏢 Description: Dental Assistant – Placer Corrections Pay: $31.10 – $40.93/hr Job Description Under the direct supervision of the Health Services Administrator (HSA) and the on-site Dentist, the Dental Assistant is responsible for coordinating dental services and assisting the Dentist with patient care, instruments, supplies, documentation, and overall support of the dental department. Position Requirements - High school diploma or GED required. - Must possess and maintain all required training and an unrestricted Dental Assistant certification. - Minimum of one (1) year of dental experience in a healthcare setting preferred. - Current CPR certification required. Physical Demands Must possess the physical and mental capacity to work in a correctional healthcare environment and maintain professional performance when encountering stressful situations. Essential Duties and Responsibilities - Utilize knowledge and expertise to ensure dental processes and systems are followed in accordance with company policies, procedures, performance standards, and accreditation requirements. - Work collaboratively with the Dentist to coordinate the delivery of dental services within the facility. - Utilize all functions and applications of the EHR relevant to the position with minimal supervision. - Communicate effectively with clients, peers, and employees at all levels of the organization. Maintain clear lines of communication throughout issue-resolution processes. - Demonstrate professional practice consistent with applicable statutes, regulations, organizational standards, and professional expectations. - Assist with the documentation and maintenance of all patient dental records. - Assist with the triage and scheduling of dental sick-call requests. - Prepare the dental clinic with appropriate instruments and materials for scheduled patient visits. - Assist the Dentist during treatment by providing instruments, materials, retraction, and suction as requested. - Mix and prepare restorative materials as needed. - Ensure all equipment related to dental services is properly maintained and functioning. - Maintain records related to dental equipment maintenance, including disinfection logs, repairs, and safety inspections. - Assist in evaluating the quality and effectiveness of dental services and support initiatives to improve patient care and safety. - Perform sterilization and disinfection of dental equipment and instruments between patient visits in accordance with established infection control standards. - Develop and process routine dental radiographs in accordance with applicable regulations and protocols. - Demonstrate professionalism by maintaining objectivity, exercising self-control under pressure, displaying emotional maturity, maintaining a high degree of integrity, and promoting a positive work environment. - Participate in monthly, quarterly, and annual meetings as assigned and required to maintain contract compliance. - Escalate critical information to the appropriate level of management when issues may negatively impact patient care, client relationships, vendor relationships, or operational performance. Work Location: In Person

🏢 Summary: The offer is for a Dental Assistant position in a correctional healthcare setting, supporting the on-site Dentist and coordinating dental services. The role involves assisting with patient care, managing dental records and equipment, performing radiographs, and ensuring compliance with clinical and infection control standards. It requires certification, CPR, and the ability to work effectively in a secure, high-pressure environment. 🗂️ Requirements: High school diploma or GED, Unrestricted Dental Assistant certification, Current CPR certification, Ability to work in a correctional healthcare environment, Knowledge of dental procedures and infection control standards, Ability to use EHR systems with minimal supervision 📃 Skills: EHR, CPR, Radiography, Sterilization, Disinfection, Documentation, DentalAssisting 🏢 Description: Dental Assistant – Placer Corrections Pay: $31.10 – $40.93/hr Job Description Under the direct supervision of the Health Services Administrator (HSA) and the on-site Dentist, the Dental Assistant is responsible for coordinating dental services and assisting the Dentist with patient care, instruments, supplies, documentation, and overall support of the dental department. Position Requirements - High school diploma or GED required. - Must possess and maintain all required training and an unrestricted Dental Assistant certification. - Minimum of one (1) year of dental experience in a healthcare setting preferred. - Current CPR certification required. Physical Demands Must possess the physical and mental capacity to work in a correctional healthcare environment and maintain professional performance when encountering stressful situations. Essential Duties and Responsibilities - Utilize knowledge and expertise to ensure dental processes and systems are followed in accordance with company policies, procedures, performance standards, and accreditation requirements. - Work collaboratively with the Dentist to coordinate the delivery of dental services within the facility. - Utilize all functions and applications of the EHR relevant to the position with minimal supervision. - Communicate effectively with clients, peers, and employees at all levels of the organization. Maintain clear lines of communication throughout issue-resolution processes. - Demonstrate professional practice consistent with applicable statutes, regulations, organizational standards, and professional expectations. - Assist with the documentation and maintenance of all patient dental records. - Assist with the triage and scheduling of dental sick-call requests. - Prepare the dental clinic with appropriate instruments and materials for scheduled patient visits. - Assist the Dentist during treatment by providing instruments, materials, retraction, and suction as requested. - Mix and prepare restorative materials as needed. - Ensure all equipment related to dental services is properly maintained and functioning. - Maintain records related to dental equipment maintenance, including disinfection logs, repairs, and safety inspections. - Assist in evaluating the quality and effectiveness of dental services and support initiatives to improve patient care and safety. - Perform sterilization and disinfection of dental equipment and instruments between patient visits in accordance with established infection control standards. - Develop and process routine dental radiographs in accordance with applicable regulations and protocols. - Demonstrate professionalism by maintaining objectivity, exercising self-control under pressure, displaying emotional maturity, maintaining a high degree of integrity, and promoting a positive work environment. - Participate in monthly, quarterly, and annual meetings as assigned and required to maintain contract compliance. - Escalate critical information to the appropriate level of management when issues may negatively impact patient care, client relationships, vendor relationships, or operational performance. Work Location: In Person

🏢 Summary: Full-time Assistant Health Services Administrator role supporting daily healthcare operations within a correctional facility, ensuring compliance with accreditation standards and regulatory requirements. The position assists with staffing, budgeting, accreditation readiness, and cross-functional coordination while serving as a leadership partner to the Health Services Administrator. This role is designed as a pathway to senior healthcare administration leadership. 🗂️ Requirements: Bachelor's degree in Healthcare Administration, Nursing, Public Health, Business Administration or related field, Minimum 3 years healthcare administration or healthcare operations experience, Minimum 2 years supervisory or management experience, Current BLS/CPR certification, Active RN license (required at some sites, including active California RN license where applicable), Ability to obtain facility security clearance, Experience with healthcare accreditation and regulatory compliance 📃 Skills: NCCHC, ACA, EHR, HRIS, Microsoft, Budgeting, Payroll, Accreditation, Compliance, WorkforcePlanning 🏢 Description: Assistant Health Services Administrator (AHSA) Compensation: $155,000–$170,000 annually Position Summary The Assistant Health Services Administrator (AHSA) supports the Health Services Administrator (HSA) in the daily oversight and administration of the healthcare program within an assigned correctional facility. This position serves as a key operational partner to the HSA, assisting with staffing, compliance monitoring, financial controls, accreditation preparation, and cross-functional coordination to ensure healthcare services are delivered effectively, efficiently, and in compliance with NCCHC standards, regulatory requirements, and contractual obligations. The AHSA assumes designated administrative responsibilities during the HSA's absence and is expected to demonstrate strong leadership, operational judgment, and a commitment to quality healthcare delivery. This role is designed as a development pathway for professionals aspiring to Health Services Administrator leadership positions. Essential Duties and Responsibilities Operations & Program Administration - Assist the HSA in managing daily healthcare operations, including staffing coordination, workflow management, and resource allocation. - Prepare and distribute operational, statistical, and narrative reports as required by organizational leadership and contract requirements. - Monitor staffing patterns and coverage needs, identifying and addressing operational gaps. - Assist with payroll review, timekeeping accuracy, and labor management activities. - Maintain organized administrative records, contracts, policies, procedures, and correspondence. - Support operational initiatives designed to improve efficiency, quality, and patient care outcomes. Compliance & Accreditation - Support ongoing compliance with NCCHC standards, ACA standards, state regulations, and applicable federal requirements. - Assist in developing, reviewing, and updating healthcare policies and procedures. - Coordinate accreditation readiness activities, including survey preparation, mock audits, and corrective action plan monitoring. - Conduct routine audits of administrative and clinical records to identify compliance concerns and improvement opportunities. - Monitor implementation of corrective actions and regulatory requirements. Financial & Contract Management - Assist with monitoring healthcare budgets and operational expenditures. - Track budget performance and report variances to leadership. - Support contract compliance monitoring and vendor performance review activities. - Assist with invoice review, purchase order tracking, and financial reporting. - Promote cost-effective resource utilization while maintaining quality patient care services. Staffing & Human Resources Support - Assist with recruitment, onboarding, orientation, credentialing, and retention activities. - Support employee performance management processes in collaboration with Human Resources. - Assist in addressing staffing concerns, scheduling conflicts, and operational issues. - Support employee development initiatives, in-service education, and training programs. - Promote employee engagement and a positive workplace culture. Communication & Collaboration - Serve as a liaison between healthcare staff, facility administration, custody leadership, and CHP leadership teams. - Communicate effectively with operations, compliance, human resources, and clinical leadership. - Participate in leadership meetings, accreditation planning sessions, and staff meetings. - Represent the HSA during meetings and operational discussions when designated. - Perform additional duties and special projects as assigned. Qualifications Education - Bachelor's degree in Healthcare Administration, Nursing, Public Health, Business Administration, or a related field required. - Master's degree preferred. Licensure & Certifications - Current Registered Nurse (RN) license strongly preferred and may be required at some sites. - California sites requiring RN licensure must maintain an active California RN license. - Current BLS/CPR certification required. Experience - Minimum of three (3) years of healthcare administration, healthcare operations, or related experience required. - Minimum of two (2) years of supervisory or management experience required. - Correctional healthcare, long-term care, behavioral health, or multi-site healthcare operations experience strongly preferred. - Experience with NCCHC or ACA accreditation standards preferred. - Experience with budgeting, payroll systems, workforce planning, and contract compliance preferred. Knowledge, Skills & Abilities - Knowledge of healthcare operations, accreditation standards, and regulatory compliance requirements. - Strong organizational, analytical, and project management skills. - Ability to manage multiple priorities and deadlines in a fast-paced environment. - Proficiency with Microsoft Office, HRIS platforms, EHR systems, and related business applications. - Excellent written and verbal communication skills. - Strong leadership, decision-making, and problem-solving abilities. - Ability to maintain confidentiality of patient, employee, and operational information. - Knowledge of California healthcare regulations, employment laws, and correctional healthcare practices preferred. Work Environment - Full-time, exempt position. - Primarily Monday through Friday schedule, with flexibility required based on operational needs. - On-site position within a correctional facility. - Must successfully complete all facility security clearance and training requirements prior to employment. - May require occasional travel to other facilities or regional offices. Physical Demands - Ability to move throughout a secure correctional facility, including administrative and clinical areas. - Ability to operate computers, EHR systems, HRIS systems, and standard office equipment for extended periods. - Ability to review and process detailed clinical, operational, financial, and regulatory documentation. - Ability to communicate effectively with individuals at all levels of the organization. - Ability to respond appropriately to operational emergencies and urgent situations. Work Location: In Person

🏢 Summary: Full-time administrative leadership role supporting the Health Services Administrator in managing healthcare operations within a correctional facility. The position focuses on compliance with NCCHC and regulatory standards, operational oversight, financial monitoring, staffing coordination, and accreditation readiness. It offers a development pathway toward senior healthcare administration leadership roles. 🗂️ Requirements: Bachelor's degree in Healthcare Administration, Nursing, Public Health, Business Administration, or related field, Minimum 3 years of healthcare administration or healthcare operations experience, Minimum 2 years of supervisory or management experience, Current BLS/CPR certification, Active RN license (required at some sites, including active California RN license where applicable), Experience with healthcare accreditation standards (NCCHC or ACA), Experience with budgeting, payroll systems, workforce planning, and contract compliance, Proficiency with Microsoft Office, HRIS platforms, and EHR systems, Ability to obtain facility security clearance 📃 Skills: NCCHC, ACA, EHR, HRIS, Microsoft, Payroll, Budgeting, WorkforcePlanning, Compliance, Accreditation, BLS, CPR 🏢 Description: Assistant Health Services Administrator (AHSA) Compensation: $155,000–$170,000 annually Position Summary The Assistant Health Services Administrator (AHSA) supports the Health Services Administrator (HSA) in the daily oversight and administration of the healthcare program within an assigned correctional facility. This position serves as a key operational partner to the HSA, assisting with staffing, compliance monitoring, financial controls, accreditation preparation, and cross-functional coordination to ensure healthcare services are delivered effectively, efficiently, and in compliance with NCCHC standards, regulatory requirements, and contractual obligations. The AHSA assumes designated administrative responsibilities during the HSA's absence and is expected to demonstrate strong leadership, operational judgment, and a commitment to quality healthcare delivery. This role is designed as a development pathway for professionals aspiring to Health Services Administrator leadership positions. Essential Duties and Responsibilities Operations & Program Administration - Assist the HSA in managing daily healthcare operations, including staffing coordination, workflow management, and resource allocation. - Prepare and distribute operational, statistical, and narrative reports as required by organizational leadership and contract requirements. - Monitor staffing patterns and coverage needs, identifying and addressing operational gaps. - Assist with payroll review, timekeeping accuracy, and labor management activities. - Maintain organized administrative records, contracts, policies, procedures, and correspondence. - Support operational initiatives designed to improve efficiency, quality, and patient care outcomes. Compliance & Accreditation - Support ongoing compliance with NCCHC standards, ACA standards, state regulations, and applicable federal requirements. - Assist in developing, reviewing, and updating healthcare policies and procedures. - Coordinate accreditation readiness activities, including survey preparation, mock audits, and corrective action plan monitoring. - Conduct routine audits of administrative and clinical records to identify compliance concerns and improvement opportunities. - Monitor implementation of corrective actions and regulatory requirements. Financial & Contract Management - Assist with monitoring healthcare budgets and operational expenditures. - Track budget performance and report variances to leadership. - Support contract compliance monitoring and vendor performance review activities. - Assist with invoice review, purchase order tracking, and financial reporting. - Promote cost-effective resource utilization while maintaining quality patient care services. Staffing & Human Resources Support - Assist with recruitment, onboarding, orientation, credentialing, and retention activities. - Support employee performance management processes in collaboration with Human Resources. - Assist in addressing staffing concerns, scheduling conflicts, and operational issues. - Support employee development initiatives, in-service education, and training programs. - Promote employee engagement and a positive workplace culture. Communication & Collaboration - Serve as a liaison between healthcare staff, facility administration, custody leadership, and CHP leadership teams. - Communicate effectively with operations, compliance, human resources, and clinical leadership. - Participate in leadership meetings, accreditation planning sessions, and staff meetings. - Represent the HSA during meetings and operational discussions when designated. - Perform additional duties and special projects as assigned. Qualifications Education - Bachelor's degree in Healthcare Administration, Nursing, Public Health, Business Administration, or a related field required. - Master's degree preferred. Licensure & Certifications - Current Registered Nurse (RN) license strongly preferred and may be required at some sites. - California sites requiring RN licensure must maintain an active California RN license. - Current BLS/CPR certification required. Experience - Minimum of three (3) years of healthcare administration, healthcare operations, or related experience required. - Minimum of two (2) years of supervisory or management experience required. - Correctional healthcare, long-term care, behavioral health, or multi-site healthcare operations experience strongly preferred. - Experience with NCCHC or ACA accreditation standards preferred. - Experience with budgeting, payroll systems, workforce planning, and contract compliance preferred. Knowledge, Skills & Abilities - Knowledge of healthcare operations, accreditation standards, and regulatory compliance requirements. - Strong organizational, analytical, and project management skills. - Ability to manage multiple priorities and deadlines in a fast-paced environment. - Proficiency with Microsoft Office, HRIS platforms, EHR systems, and related business applications. - Excellent written and verbal communication skills. - Strong leadership, decision-making, and problem-solving abilities. - Ability to maintain confidentiality of patient, employee, and operational information. - Knowledge of California healthcare regulations, employment laws, and correctional healthcare practices preferred. Work Environment - Full-time, exempt position. - Primarily Monday through Friday schedule, with flexibility required based on operational needs. - On-site position within a correctional facility. - Must successfully complete all facility security clearance and training requirements prior to employment. - May require occasional travel to other CHP facilities or regional offices. Physical Demands - Ability to move throughout a secure correctional facility, including administrative and clinical areas. - Ability to operate computers, EHR systems, HRIS systems, and standard office equipment for extended periods. - Ability to review and process detailed clinical, operational, financial, and regulatory documentation. - Ability to communicate effectively with individuals at all levels of the organization. - Ability to respond appropriately to operational emergencies and urgent situations. Work Location: In Person

🏢 Summary: Full-time Medical Assistant role supporting providers with both clinical and administrative duties to deliver high-quality patient care in a clinic setting. Responsibilities include assisting with procedures, phlebotomy, medication administration (excluding controlled substances), EMR documentation, and maintaining compliance with healthcare regulations. The position requires strong organizational skills, knowledge of EMR systems, and the ability to travel regionally as needed. 🗂️ Requirements: High school diploma or equivalent, Medical assistant diploma (preferred), Medical Assistant certification (preferred), Knowledge of EMR systems, Ability to perform phlebotomy on children, Knowledge of aseptic technique and infection control, Ability to administer medications (excluding controlled substances), Understanding of OSHA, HIPAA, and CLIA regulations, Ability to maintain accurate medical documentation, Regional travel as needed 📃 Skills: EMR, Phlebotomy, Aseptic, InfectionControl, MedicationAdministration, SpecimenProcessing, VitalSigns, MedicalTerminology, OSHA, HIPAA, CLIA 🏢 Description: Medical Assistant Travel: Yes, regional travel as needed Description: To assist the Provider in providing the utmost direct/indirect quality care to patients with the end goal of making patients feel as if they are family. Role and Responsibilities Clinical and Administrative - Prepare and maintain examination and treatment areas - Assist with examinations, invasive and non-invasive procedures or treatments - Apply principles of aseptic technique and infection control - Comply with quality assurance practices - Screen and follow up on patients test results - Collect and process specimens; log specimens - Perform diagnostic tests if applicable - Obtain patient medical history and vitals - Prepare and administer medication (excludes controlled drugs) - Maintain accurate medication records - Recognize and respond to emergencies - Call or enter in prescriptions per physicians orders - Maintain drug sample supply on hand; discard appropriately expired samples - Assist in general housekeeping duties including weekly scrub-down of all patient care areas - Perform routine equipment maintenance and maintain logs (i.e. autoclave, eye wash stations and clinical refrigerators) - Initiate and process prescription medication prior authorizations - Demonstrate awareness of overall clinic operations and proactively assist where needed - Assist teammates during high-volume clinic operations without requiring direction - Phlebotomy blood draws on children Professional - Demonstrates initiative and responsibility - Able to perform repetitive tasks without loss of focus - Adheres to ethical principles - Time management - Adapts to change - Attends all team meetings and mandatory in-service training/education Communication - Recognizes and respects cultural diversity - Adapts communication to individual's ability to understand - Uses professional, pleasant telephone etiquette - Uses medical terminology appropriately - Treats all patients and co-workers with compassion, empathy, and mutual respect - Projects a professional manner and image - Consistent attendance and punctuality - Adherence to time clock procedures Legal - Maintains confidentiality and documents accurately - Uses appropriate guidelines for releasing patient information - Practices within the scope of education, training, and personal capabilities - Conducts self in accordance with Employee Handbook - Maintains awareness of federal and state health care legislation and regulations; OSHA, HIPAA, and CLIA Core Competencies - Efficiency - Attention to details - Organized - Punctual - Takes initiative, proactive - Team player - Honesty/Integrity - Flexible - Calm under pressure - Persistence - Problem solver - Strategic thinking - Creativity - Analytical skills - Clear and concise communication/Listening skills - Quick learner - Follow through on commitments - Enthusiastic, friendly, positive attitude - Openness to advice and constructive criticism - Strong work ethic Physical Demands - Prolonged standing/walking - Occasional travel - Multitasking - Repetitive head, neck, hands wrists and arm motion/rotation - Extensive reading, writing, typing required - Lifting up to 25 lbs - Frequent use of office administrative, computer and medical equipment - Transferring and positioning patients Qualifications and Education Requirements - High school diploma or equivalent (required) - AA degree or higher - Medical assistant diploma and certification preferred - Knowledgeable in computer programs and EMR systems - Customer service skills - Excellent verbal communication skills - EMR systems: 1 year (preferred) - Certified Medical Assistant (preferred) Benefits - 401(k) matching - Dental insurance - Employee discount - Health insurance - Life insurance - Paid time off - Vision insurance Schedule - 8 hour shift - Monday to Friday Compensation Range $16.50—$22.75 USD

🏢 Summary: Full-time Medical Assistant role supporting providers with clinical and administrative patient care duties across multiple locations, including examinations, specimen processing, medication administration, EMR documentation, and patient communication. The position includes regional travel, benefits, and a weekday schedule in an in-person healthcare setting. 🗂️ Requirements: High school diploma or equivalent, Ability to travel regionally between Leesburg South and Mt. Dora locations, Knowledge of EMR systems, Knowledge of computer programs, Ability to obtain patient medical history and vitals, Ability to assist with examinations and procedures, Knowledge of aseptic technique and infection control, Ability to maintain accurate medical documentation, Knowledge of OSHA, HIPAA, and CLIA regulations, Strong verbal communication skills 📃 Skills: EMR, HIPAA, OSHA, CLIA, Aseptic, Typing, Documentation, Specimen, Vitals, Medication 🏢 Description: Medical Assistant Travel: Regional travel between the Leesburg South and Mt. Dora locations as needed. Job Description: To assist the Provider in providing the utmost direct/indirect quality care to patients with the end goal of making patients feel as if they are family. Role and Responsibilities Clinical and Administrative - Prepare and maintain examination and treatment areas - Assist with examinations, invasive and non-invasive procedures or treatments - Apply principles of aseptic technique and infection control - Comply with quality assurance practices - Screen and follow up on patients test results - Collect and process specimens; log specimens - Perform diagnostic tests if applicable - Obtain patient medical history and vitals - Prepare and administer medication (excludes controlled drugs) - Maintain accurate medication records - Recognize and respond to emergencies - Call or enter in prescriptions per physicians orders - Maintain drug sample supply on hand. Discard appropriately expired samples - Assist in general housekeeping duties including weekly scrub-down of all patient care areas - Perform routine equipment maintenance and maintain logs (i.e. autoclave, eye wash stations and clinical refrigerators) - Initiate and process prescription medication prior authorizations Professional - Demonstrates initiative and responsibility - Able to perform repetitive tasks without loss of focus - Adheres to ethical principles - Time Management - Adapts to change - Attends all team meetings and mandatory in-service training/education Communication - Recognizes and respects cultural diversity - Adapts communication to individual's ability to understand - Uses professional, pleasant telephone etiquette - Uses medical terminology appropriately - Treats all patients and co-workers with compassion, empathy, and mutual respect - Projects a professional manner and image - Consistent attendance and punctuality - Adherence to time clock procedures Legal - Maintains confidentiality and documents accurately - Uses appropriate guidelines for releasing patient information - Practices within the scope of education, training, and personal capabilities - Conducts self in accordance with the Employee Handbook - Maintains awareness of federal and state health care legislation and regulations; OSHA, HIPAA, and CLIA Core Competencies - Efficiency - Attention to details - Organized - Punctual - Takes initiative, proactive - Team Player - Honesty/Integrity - Flexible - Calm under pressure - Persistence - Problem solver - Strategic thinking - Creativity - Analytical skills - Clear and concise communication/Listening skills - Quick learner - Follow through on commitments - Enthusiastic, friendly, positive attitude - Openness to advice and constructive criticism - Strong work ethic Physical Demands - Prolonged standing/walking - Occasional travel - Multitasking - Repetitive head, neck, hands wrists and arm motion/rotation - Extensive reading, writing, typing required - Lifting to 25lbs - Frequent use of office administrative, computer and medical equipment - Transferring and positioning patients Qualifications and Education Requirements - High school diploma, AA degree or higher - Medical assistant diploma and certification preferred - Knowledgeable in computer programs and EMR systems - Customer service skills - Excellent verbal communication skills Benefits - 401(k) matching - Dental insurance - Employee discount - Health insurance - Life insurance - Paid time off - Vision insurance Schedule - 8 hour shift - Monday to Friday Work Setting - In-person Education - High school or equivalent (Required) Experience - EMR systems: 1 year (Preferred) License/Certification - Certified Medical Assistant (Preferred) Compensation Range $16.50—$22.75 USD

🏢 Summary: Full-time onsite Medical Assistant position in a hormone and functional medicine clinic, supporting providers with patient intake, lab coordination, prescription management, and telehealth preparation. The role focuses on delivering a high-quality patient experience in a fast-paced clinical environment. Monday–Friday schedule with competitive hourly pay. 🗂️ Requirements: Certified Medical Assistant (CMA) or equivalent clinical experience, Minimum 1 year experience in a medical clinic environment, Experience with EMR systems, Ability to record vitals and document patient medical information, Ability to coordinate labs, prescriptions, and patient communication, Knowledge of HIPAA compliance, Strong organizational and multitasking skills, Ability to work independently and in a team 📃 Skills: EMR, Phlebotomy, Vitals, Documentation, Telehealth, HIPAA, Laboratory, Pharmacy, Inventory 🏢 Description: Medical Assistant Hours: Onsite, M-F 8:00am - 5:00pm Position Type: Full Time Heva Health is seeking a motivated and detail-oriented Medical Assistant to join our growing Hormone & Longevity Center in Mesa. Our clinic focuses on helping patients address root causes of hormone imbalance, metabolic dysfunction, and chronic health concerns through a personalized, preventative approach to care. This is an exciting opportunity to work in a modern functional medicine and hormone optimization clinic where patient relationships and long-term outcomes are the priority. We are looking for someone who thrives in a fast-paced clinical environment, enjoys working closely with providers, and is passionate about helping patients improve their health. Position Overview The Medical Assistant plays a critical role in supporting providers and ensuring a smooth patient experience. This role includes patient intake, clinical support, lab coordination, and assisting with treatment plans. You will work closely with our clinicians and administrative team to deliver a high-quality, concierge-level patient experience. Key Responsibilities Patient Intake & Clinical Support - Room patients and record vitals (blood pressure, weight, temperature, etc.) - Document patient symptoms and medical history updates - Prepare patient charts and ensure documentation is complete prior to visits - Assist providers during patient visits as needed Telehealth Visit Preparation - Prepare charts and documentation for telehealth visits - Ensure patient intake forms and labs are available for provider review - Upload outside labs or records to the patient chart Lab Coordination - Enter lab orders into the EMR system - Coordinate laboratory testing with external labs and mobile phlebotomy services - Track lab results and notify providers when results are available - Provide patients with lab preparation instructions Prescription Coordination - Send prescriptions to pharmacies and compounding pharmacies - Manage refill requests - Communicate with pharmacies to ensure medications are processed correctly Patient Communication - Respond to patient portal messages and assist with patient inquiries - Provide follow-up instructions related to labs, medications, or treatment plans - Coordinate follow-up appointments when needed Clinic Operations - Maintain exam room readiness and clinical supplies - Assist with inventory of medications and medical supplies - Support front office staff during busy periods - Maintain patient confidentiality and HIPAA compliance Qualifications - Certified Medical Assistant (CMA) or equivalent clinical experience preferred - 1+ year experience working in a medical clinic environment preferred - Experience with EMR systems - Strong organizational and multitasking skills - Excellent communication and patient service skills - Ability to work both independently and as part of a team - Experience in functional medicine, hormone therapy, or preventative care is a plus but not required Work Environment This position is primarily based in an onsite work environment. The role requires regular periods of sitting, standing, and computer use, with occasional lifting as needed. Reasonable accommodations may be made for individuals with disabilities. Hourly Pay Rate $20—$25 USD

🏢 Summary: Full-time Program Associate role providing administrative and clerical support to program leadership, staff, and clients in a social services environment. The position involves coordinating procurement, supporting reports and projects, organizing meetings, and assisting with documentation and compliance tasks. Driving is required, along with completion of background checks and mandatory trainings. 🗂️ Requirements: Employment eligibility verification, CPR/First Aid certification (or willingness to obtain), Completion of Tuberculosis Test, Successful Background Screening, Successful Drug Test, Reliable transportation, Valid driver's license, Proof of vehicle insurance and ownership, Ability to qualify for company insurance coverage, Authorization to work in the U.S., Work performed within California, Driving as an essential job function 📃 Skills: CPR, FirstAid, Documentation, Reporting, Procurement, DataAnalysis, Research 🏢 Description: WHY WORK FOR US? We are mission and values driven and your contributions will make a difference. We make a positive difference in people's lives and help an average of 23 people per week to find a place to live. If you join us, you will be able to advocate for change while also working with influential people who effect changes in policy and devote time to issues of racial and social justice. We prioritize your work/life balance and provide various scheduling options in addition to generous time off, health, and wellness benefits and we're committed to helping you reach your potential by providing opportunities for professional growth across the state. Salary: $21.00 to $26.00 per hour Pay Frequency: 24 Pay Periods Per Year Full Time Non-Exempt Driving Required Lower end of range will apply to candidates who meet minimum experience or have limited years of relevant experience. The higher end of range will apply to seasoned candidates with considerable years of relevant experience. ABOUT THE JOB The Program Associate provides general administrative support to the programs, which may include leadership, staff, residents and client participants. This includes supporting the overall organization of the department, handling administrative duties, and assisting with procedures, policies, and projects. Position Responsibilities include: Provide administrative and clerical support to management and direct line staff Coordinate purchases and procurement of approved requests for supplies, equipment, and client assistance items. Assist with research, preparation, and written documentation for special projects, presentations, and meetings. Plan and coordinate department meetings Assist with completing reports as necessary WHAT YOU BRING Analytical Skills and Attention to Detail: Gather and interpret data, identifying trends, patterns, and insights to inform decision-making. Ability to consistently produce high-quality work, ensuring accuracy and precision in all tasks. Collaboration and Teamwork: Work effectively with others, seeking out and building positive working relationships with colleagues, participants, and stakeholders. Contribute to team goals and recognize the strengths and contributions of others. Communication: Convey information clearly and effectively (both verbally and in writing) to individuals and groups in a manner that informs, engages and maintains their attention. Creativity and Initiative: Take action and make decisions without being prompted, demonstrating a proactive approach to work and a willingness to take on additional responsibilities. Generate innovative solutions to problems or challenges. Critical Thinking and Problem Solving: Analyze and evaluate information and situations, identify key issues, consider alternatives, and make logical decisions based on sound reasoning that will achieve the desired outcome. Ethics and Boundaries: Maintain ethical and professional standards, demonstrating honesty, integrity, and a commitment to doing the right thing in all situations while maintaining professional boundaries. PREFERRED QUALIFICATIONS Two (2) years' experience working in a relevant field. MINIMUM QUALIFICATIONS All levels of education and experience are welcome. MANDATORY REQUIREMENTS Have employment eligibility verification Have or be able and willing to obtain CPR/First Aid training Successfully complete the following as a condition of hire: Tuberculosis Test Background Screening Drug Test DRIVING Driving is an essential function of this position. To meet the employment requirements for this role, all candidates must: Have reliable transportation A valid driver's license Proof of insurance and ownership for personal vehicles used during work duties The ability to qualify for insurance coverage EMPLOYMENT ELIGIBILITY Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa. CALIFORNIA-BASED WORK EXPECTATIONS All regular and customary work must be performed within the state. Approval for work outside of the office does not establish approval for work to be conducted outside of California. Work schedules are determined by the responsibilities of the role and operational requirements, and may be adjusted at any time. WHAT WE OFFER In addition to a rewarding work environment, employees receive a competitive benefits package that includes medical, dental and vision coverage, vacation and sick time, paid holidays, and a retirement plan. READY TO MAKE A DIFFERENCE THROUGH ACTION? If this position sounds like a fit, please submit your application today. A resume is required.

🏢 Summary: Full-time onsite Medical Assistant role in a hormone and longevity clinic supporting providers with patient intake, clinical documentation, lab and prescription coordination, and telehealth preparation. The position focuses on delivering a high-quality, concierge-level patient experience in a fast-paced functional medicine environment. Ideal for candidates with clinical experience and EMR proficiency. 🗂️ Requirements: Certified Medical Assistant (CMA) or equivalent clinical experience, 1+ year experience in a medical clinic, Experience with EMR systems, Ability to record vitals and document medical history, Knowledge of HIPAA compliance, Strong organizational and multitasking skills, Ability to work independently and in a team 📃 Skills: EMR, Vitals, Phlebotomy, HIPAA, Telehealth, Documentation, Inventory 🏢 Description: Medical Assistant Hours: Onsite, M-F 8:00am - 5:00pm Position Type: Full Time Heva Health is seeking a motivated and detail-oriented Medical Assistant to join our growing Hormone & Longevity Center in Mesa. Our clinic focuses on helping patients address root causes of hormone imbalance, metabolic dysfunction, and chronic health concerns through a personalized, preventative approach to care. This is an exciting opportunity to work in a modern functional medicine and hormone optimization clinic where patient relationships and long-term outcomes are the priority. We are looking for someone who thrives in a fast-paced clinical environment, enjoys working closely with providers, and is passionate about helping patients improve their health. Position Overview The Medical Assistant plays a critical role in supporting providers and ensuring a smooth patient experience. This role includes patient intake, clinical support, lab coordination, and assisting with treatment plans. You will work closely with our clinicians and administrative team to deliver a high-quality, concierge-level patient experience. Key Responsibilities Patient Intake & Clinical Support - Room patients and record vitals (blood pressure, weight, temperature, etc.) - Document patient symptoms and medical history updates - Prepare patient charts and ensure documentation is complete prior to visits - Assist providers during patient visits as needed Telehealth Visit Preparation - Prepare charts and documentation for telehealth visits - Ensure patient intake forms and labs are available for provider review - Upload outside labs or records to the patient chart Lab Coordination - Enter lab orders into the EMR system - Coordinate laboratory testing with external labs and mobile phlebotomy services - Track lab results and notify providers when results are available - Provide patients with lab preparation instructions Prescription Coordination - Send prescriptions to pharmacies and compounding pharmacies - Manage refill requests - Communicate with pharmacies to ensure medications are processed correctly Patient Communication - Respond to patient portal messages and assist with patient inquiries - Provide follow-up instructions related to labs, medications, or treatment plans - Coordinate follow-up appointments when needed Clinic Operations - Maintain exam room readiness and clinical supplies - Assist with inventory of medications and medical supplies - Support front office staff during busy periods - Maintain patient confidentiality and HIPAA compliance Qualifications - Certified Medical Assistant (CMA) or equivalent clinical experience preferred - 1+ year experience working in a medical clinic environment preferred - Experience with EMR systems - Strong organizational and multitasking skills - Excellent communication and patient service skills - Ability to work both independently and as part of a team - Experience in functional medicine, hormone therapy, or preventative care is a plus but not required Hourly Pay Rate $20—$25 USD