Executive Assistant

🏢 Summary: Executive Assistant supporting the CFO (primary) and CEO (secondary) in a high-growth technology environment, focused on executive operations, financial reporting coordination, board and investor logistics, and cross-functional alignment. The role centers on optimizing executive effectiveness through calendar, communication, financial cycle, and project management support. It involves close collaboration with Finance, Accounting, BizOps, and executive stakeholders to ensure rigorous operational execution. 🗂️ Requirements: 7+ years executive support experience for CFO, CEO, or C-level executive, Experience managing complex investor, board, or M&A calendars, Experience coordinating financial reporting cycles and executive materials, Proven ability to handle confidential financial and strategic information, Advanced calendar, inbox, travel, and logistics management, Experience supporting cross-functional finance and executive teams, Ability to manage multiple workstreams and shifting priorities, Proficiency with Google Workspace, Slack, Navan, expense systems, and project management tools 📃 Skills: GoogleWorkspace, Slack, Navan, Spreadsheets, Presentations, FinancialReporting, ExpenseManagement, ProjectManagement, OKRs 🏢 Description: About the Role We are looking for an exceptional Executive Assistant to partner directly with our CFO and CEO and help maximize the effectiveness, focus, and impact of both executive offices. This role is primarily CFO-facing, with the majority of day-to-day work driven by the CFO and related teams, while also providing essential calendar and communication support to the CEO. This role goes beyond calendar management. The Executive Assistant will bring structure and precision to a fast-moving executive environment, supporting investor relationships, financial reporting cycles, M&A coordination, and cross-functional operations across Finance & Strategy, Accounting, BizOps, and Analytics teams. What You'll Do CFO Support & Operations (Primary) - Own and proactively manage the CFO's calendar across daily, weekly, monthly, and quarterly planning horizons. - Manage complex domestic and international travel, including itineraries and contingency planning. - Handle expense reporting, approvals, and administrative workflows. - Support confidential and personal requests with discretion. - Provide operational assistance to Finance & Strategy, Accounting, Analytics, and BizOps teams. - Identify delegation opportunities and improve executive leverage. CEO Support (Secondary) - Monitor and maintain the CEO's calendar, protecting focus time and resolving conflicts. - Oversee inbox triage, flagging high-priority communications. - Draft responses or summaries as needed. - Partner with the Chief of Staff on priorities and meeting cadence. - Ensure preparation for upcoming commitments. Board & External Meeting Coordination - Coordinate logistics for board prep meetings, investor calls, and strategic external meetings. - Support preparation and distribution of board materials and pre-reads. - Track follow-ups and action items from board and investor meetings. - Maintain distribution lists and communication processes. Finance Team & Project Coordination - Gather and coordinate monthly and quarterly financial reporting materials. - Organize Finance leadership meetings and business reviews. - Track deliverables and deadlines across the Finance organization. - Assist with executive presentations, spreadsheets, and financial memos. - Partner with BizOps, FP&A, and Accounting to maintain visibility into OKRs and priorities. Core Team Support & Accountability - Support executive staff operating cadence and action tracking. - Create visibility into executive OKRs and commitments. - Document decisions and ensure follow-through. CFO Offsites & Team Events - Plan and execute CFO offsites and Finance team events. - Coordinate logistics, agendas, communications, and follow-ups. - Manage contractors and vendors as needed. What You Bring - 7+ years of executive support experience, ideally in a high-growth technology company. - Experience managing investor, board, or M&A scheduling. - Outstanding written and verbal communication skills. - Proven discretion with sensitive financial and strategic information. - Exceptional calendar, inbox, travel, and logistics management skills. - Strong cross-functional stakeholder management abilities. - High ownership mindset with strong attention to detail. - Experience with Google Workspace, Slack, Navan, expense systems, and project management tools. - Familiarity with financial reporting cycles or finance/accounting environments preferred. Benefits Additional benefits may include equity, company bonus eligibility, 401(k) plan, paid holidays, flexible PTO, parental leave, employee assistance and wellbeing benefits, global travel coverage, life/AD&D/STD/LTD insurance, FSA/HSA, and medical, dental, and vision coverage. Pay Range Tier 1 Pay Range (San Francisco, New York City, Seattle): $159,000—$198,700 USD Tier 2 Pay Range (All other US Locations): $138,200—$172,700 USD

🏢 Summary: Executive Assistant role supporting a Program Management Office with meeting facilitation, executive coordination, administrative operations, and stakeholder communication in a federal technology environment. The position includes calendar and travel management, documentation support, task tracking, and coordination across PMO teams. Candidates need executive administrative experience and a bachelor's degree, with federal clearance preferred. 🗂️ Requirements: Bachelor's Degree, 5+ years of executive administrative or PMO support experience, Experience coordinating meetings and executive communications, Experience with administrative systems and documentation management, Ability to prepare reports, memoranda, and briefing materials, Experience supporting travel coordination and expense reconciliation, CBP BI Clearance preferred 📃 Skills: Concur, Documentation, Reporting, Scheduling, Travel, Administration, Communication, Coordination, Analysis 🏢 Description: We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to a Program Management Office (PMO). The role will serve as a key facilitator for meetings, communications, and administrative processes, ensuring smooth coordination across stakeholders and enabling effective execution of PMO priorities. Key Responsibilities - Serve as facilitator for meetings and working sessions, including agenda setting, time management, and ensuring adherence to meeting objectives. - Track, document, and follow up on action items to ensure timely completion and closure. - Prepare and distribute meeting minutes, status updates, and stakeholder communications. - Support planning and execution of meetings with clear goals and actionable outcomes. - Act as the first point of contact for the supported manager, triaging requests and prioritizing communications. - Coordinate calendars, meetings, travel arrangements, and logistics using approved federal travel systems (e.g., CGE Concur). - Prepare agendas, briefing materials, and ensure leadership is fully prepared for meetings and travel. - Provide expense report support and reconciliation assistance. - Manage incoming calls, visitors, correspondence, and general administrative workflows. - Develop, implement, and maintain administrative systems, procedures, and documentation standards. - Draft memoranda, reports, and other official documents as required. - Perform quality control review of incoming documents, taskers, and correspondence prior to routing for approval. - Coordinate closely with other administrative assistants and PMO staff to ensure alignment of tasks and communications. - Support training coordination activities in partnership with training coordinators and leadership teams. - Assist with special projects including research, documentation, and basic analysis as needed. - Provide cross-training support for new Executive Assistant contractors when required. Required Qualifications - Bachelor's Degree required. - Minimum of five (5) or more years of experience in executive administrative or PMO support roles. Clearance - CBP BI Clearance preferred. The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Cybermedia Technologies management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, where applicable and available, reasonable accommodation(s) may be made to enable individuals with disabilities to perform essential functions of this position. Please note: Candidate(s) will be required to go through pre-employment screening. Benefits - Paid vacation & sick leave - Health insurance coverage - Career training - Performance bonus programs - 401K contribution & employer match - 11 Federal Holidays

🏢 Summary: Support Analyst role focused on proactive technical support, client communication, troubleshooting, and improving customer support operations for the PlayOn platform. The position involves resolving technical issues, using ticketing systems, and collaborating with teams to maintain high customer satisfaction in a fast-paced environment. Benefits include flexible work options, insurance coverage, stock options, PTO, and a 401K match. 🗂️ Requirements: High school diploma or equivalent, Strong problem-solving skills, Ability to work independently and collaboratively, Excellent written and verbal communication skills, Ability to explain technical information to non-technical stakeholders, Strong customer service skills, Ability to work under pressure in a fast-paced environment, Experience with ticketing systems, Experience with technical support tools 📃 Skills: Ticketing, Support, Troubleshooting, CustomerService, Communication, TechnicalSupport, Analytics 🏢 Description: PlayOn is seeking a proactive and customer-focused Support Analyst to join our dynamic team. In this position, you will provide expert assistance to clients facing technical challenges related to the PlayOn platform while delivering exceptional customer service. The Outcomes You'll Deliver • Take initiative to identify potential issues before they escalate, reaching out to clients with tailored solutions that enhance their experience. • Leverage your strong analytical skills to diagnose and resolve technical problems efficiently, ensuring clients receive timely and effective support. • Make proactive calls to clients to check in, assess their needs, and provide updates, fostering strong relationships and a sense of partnership. • Work closely with the support team to share insights and strategies that drive rapid resolution of client issues while maintaining high customer satisfaction. • Identify opportunities for process enhancements and share feedback to improve our support operations, tools, and customer interactions. • Stay informed about the latest product updates and industry trends, equipping yourself with the knowledge to provide outstanding support and guidance to clients. To thrive in this role, you have: • High school diploma or equivalent required. • Strong problem-solving skills with the ability to work independently and collaboratively. • Excellent communication skills, both written and verbal, with the ability to effectively communicate technical information to non-technical stakeholders. • Strong customer service skills with a passion for providing exceptional service. • Ability to work under pressure in a fast-paced environment. • Experience with ticketing systems and other technical support tools. If you are a highly motivated individual with a strong passion for delivering exceptional customer experience, you will work alongside experienced customer experience professionals, troubleshooting technical issues and providing expert assistance to clients. You will have the opportunity to continuously enhance your technical knowledge and skills while contributing to process improvement initiatives that aim to exceed customer expectations and satisfaction. HOW YOU PLAY: • Ownership over Participation: Take responsibility for achieving holistic outcomes, prioritize key objectives, and adapt quickly when situations require a different approach. • Team over Stars: Build relationships with teams outside your own, rally around common goals, and help others succeed. • Growth over Comfort: Seek opportunities to expand your skills and confidence while embracing new challenges. • Fairness over Popularity: Approach decisions objectively, consider long-term impact, and seek others’ perspectives. Why You'll Love Working at PlayOn • Product, potential, and people: Work in a growth-stage company focused on solving real challenges and creating impactful solutions. • Opportunities to grow your skills, tackle meaningful problems, and make a difference. • Culture built on accountability, collaboration, growth, and fairness. The Benefits We Offer • Multiple medical insurance plans to choose from • Dental, vision, life, and disability insurance • Employee Emergency Fund • Company equity (stock options) • Open PTO policy • 401K plan with company match • Hybrid/flexible work environment Note: Must be a full-time employee to participate in the company’s employee health benefit plan. Part-time employees and interns are not eligible to participate.

🏢 Summary: Full-time Legal Executive Assistant role supporting the Chief Estate Accountant and Estate Administration team within a Private Wealth practice serving ultra-high-net-worth clients. The position focuses on estate and fiduciary administration, tax return preparation support, document management, billing, and executive-level coordination. This hybrid role requires strong experience in estate planning operations, tax documentation, and advanced Microsoft Office proficiency. 🗂️ Requirements: Minimum 5 years of executive support experience, Experience in professional services, accounting, or estate planning, Working knowledge of estate and trust taxation concepts, Familiarity with Forms 706, 1041, and 709, Experience supporting C-suite or senior professionals, Experience working with high-net-worth clients, Advanced proficiency in Microsoft Office Suite, Ability to manage confidential information, Strong organizational and deadline management skills 📃 Skills: Microsoft, Outlook, Word, Excel, PowerPoint, Form706, Form1041, Form709, E-Verify, AI 🏢 Description: The Opportunity We're looking for an experienced Legal Executive Assistant to provide exceptional support to our Chief Estate Accountant and the Estate Administration team in our Private Wealth practice. This role is central to ensuring seamless operations and outstanding client service within the practice, which services Ultra High Net Worth individuals and families. What You'll Do: Prepare and revise estate planning documents with precision and attention to detail Manage complex calendars, schedule appointments, and coordinate travel arrangements Oversee all aspects of new client intake and implementation Maintain document retention systems, including vault documents and digital filing Handle billing processes and client distributions Support time tracking Build and maintain strong relationships with clients, demonstrating professionalism and discretion Manage communications with internal and external stakeholders Estate & Fiduciary Administration Support: Assist with the preparation and organization of estate tax returns (Form 706), fiduciary income tax returns (Form 1041), and gift tax returns (Form 709) Maintain detailed filing systems for estate and trust documentation, ensuring compliance with retention requirements Track critical deadlines for tax filings, court accountings, and fiduciary reporting obligations Coordinate the collection and organization of financial data, asset valuations, and supporting documentation from clients and third parties Other ad-hoc work as required What We're Looking For: Minimum 5 years of executive support experience, preferably in professional services, accounting, or estate planning Working knowledge of estate and trust taxation concepts; familiarity with Forms 706, 1041, and 709 highly desirable Experience working with high-net-worth clientele Comfort with AI tools and emerging technology, with a willingness to adopt firm-approved platforms that enhance productivity, document drafting, and workflow efficiency Experience supporting C-suite executives or senior professionals in client-facing environments Exceptional organizational skills with proven ability to manage multiple priorities and deadlines Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Outstanding written and verbal communication skills Absolute discretion and ability to handle highly confidential information Benefits: Full-time employees are eligible for enrollment in Medical, Dental, and Vision insurance plans, as well as a 401(k)-retirement program. Sterlington uses E-Verify to confirm employees' work authorization.

🏢 Summary: Full-time Legal Executive Assistant role supporting the Chief Estate Accountant and Estate Administration team within a Private Wealth practice, focusing on estate planning, fiduciary administration, and high-net-worth client service. The position combines executive support, tax and estate documentation coordination, and client-facing responsibilities in a hybrid work model. It requires strong expertise in estate and trust processes, advanced administrative skills, and proficiency with modern technology tools. 🗂️ Requirements: Minimum 5 years executive support experience in professional services, accounting, or estate planning, Working knowledge of estate and trust taxation concepts, Familiarity with Forms 706, 1041, and 709, Experience supporting C-suite executives or senior professionals, Experience working with high-net-worth clientele, Advanced proficiency in Microsoft Office Suite, Ability to manage confidential information with discretion, Ability to track deadlines for tax filings and fiduciary reporting 📃 Skills: Microsoft, Outlook, Word, Excel, PowerPoint, Form706, Form1041, Form709, E-Verify, AI 🏢 Description: Practice Group: Private Wealth Work type: Hybrid. This role offers flexibility to work remotely two days per week, with three days in the office to support the team members you work closely with. Compensation: Competitive and aligned with experience. The Opportunity We're looking for an experienced Legal Executive Assistant to provide exceptional support to our Chief Estate Accountant and the Estate Administration team in our Private Wealth practice. This role is central to ensuring seamless operations and outstanding client service within the practice, which services Ultra High Net Worth individuals and families. Our Private Wealth group is led by attorneys who previously practiced at a nationally recognized Am Law 100 firm and are now expanding a highly personalized, client-focused platform within a growing firm environment. What You'll Do: Prepare and revise estate planning documents with precision and attention to detail Manage complex calendars, schedule appointments, and coordinate travel arrangements Oversee all aspects of new client intake and implementation Maintain document retention systems, including vault documents and digital filing Handle billing processes and client distributions Support time tracking Build and maintain strong relationships with clients, demonstrating professionalism and discretion Managing communications with internal and external stakeholders Estate & Fiduciary Administration Support: Assist with the preparation and organization of estate tax returns (Form 706), fiduciary income tax returns (Form 1041), and gift tax returns (Form 709) Maintain detailed filing systems for estate and trust documentation, ensuring compliance with retention requirements Track critical deadlines for tax filings, court accountings, and fiduciary reporting obligations Coordinate the collection and organization of financial data, asset valuations, and supporting documentation from clients and third parties Other ad-hoc work as required What We're Looking For: Minimum 5 years of executive support experience, preferably in professional services, accounting, or estate planning Working knowledge of estate and trust taxation concepts; familiarity with Forms 706, 1041, and 709 highly desirable Experience working with high-net-worth clientele Comfort with AI tools and emerging technology, with a willingness to adopt firm-approved platforms that enhance productivity, document drafting, and workflow efficiency Experience supporting C-suite executives or senior professionals in client-facing environments Exceptional organizational skills with proven ability to manage multiple priorities and deadlines Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Outstanding written and verbal communication skills Absolute discretion and ability to handle highly confidential information Full-time employees are eligible for enrollment in Medical, Dental, and Vision insurance plans, as well as a 401(k)-retirement program. Sterlington uses E-Verify to confirm employees' work authorization. At Sterlington, we believe that world-class talent has no boundaries. We are committed to fostering a diverse and inclusive environment where unique perspectives are valued and every individual has the opportunity to thrive. We encourage all qualified candidates to apply.

🏢 Summary: The Support Specialist role focuses on delivering high-quality customer support to partner schools and fans, troubleshooting software issues, and collaborating with cross-functional teams. The position involves handling customer inquiries across multiple channels, escalating technical issues, and maintaining knowledge base content. It is suited for candidates with software support experience who thrive in fast-paced environments and are passionate about customer success. 🗂️ Requirements: 1+ year of software application customer service or support experience, Ability to troubleshoot software application errors and recreate issues, Ability to communicate via email, phone, and chat, Ability to escalate technical issues clearly and accurately, Flexibility to work occasional weekends or late shifts, Strong time management and prioritization skills, Excellent written and verbal communication skills 📃 Skills: Troubleshooting, CustomerSupport, SoftwareApplications, KnowledgeBase, Email, Phone, Chat 🏢 Description: PlayOn! Sports is looking for a Support Specialist to join its School Support team. As a Support Specialist, you will be responsible for delivering effortless customer service and support to partner schools and fans, while working closely with cross-functional departments. The outcomes you'll deliver Provide exceptional support to internal and external customers Focus productivity by being intentional Take steps to grow professionally In this role, you can expect to • Interact with customers via email, phone and chat to proficiently and consistently handle any requests and troubleshoot issues • Quickly identify and clearly communicate escalated customer needs to technical support staff and communicate case details to customers and/or management • Maintain a high customer satisfaction with primary focus on providing the best customer experience to fans and partner schools • Author, edit and publish quality Knowledge base content to improve customer self-service resources To thrive in this role, you have • Over a year of software application customer service or support experience required • Flexibility to occasionally work weekends or a late shift • Preferred Bachelor’s degree in marketing, sales, communication or related field (Not required) • Excellent troubleshooting skills, including research on software application errors and issue re-creation • Strong ability to prioritize and manage time efficiently • Extremely motivated individual who is passionate about helping customers achieve success • Exceptional written and verbal communication skills • High-level performer who excels in both a team and individual environment • Possess natural curiosity and have an affinity for creative problem-solving • Candidates should also thrive in a fast-paced environment and be able to take on new responsibilities quickly and easily The Benefits We Offer Multiple medical insurance plans to choose from Dental, vision life and disability insurance Employee Emergency Fund Company equity (stock options) Open PTO policy 401K plan with company match Hybrid/flexible work environment Note: Must be a full-time employee to participate in the company’s employee health benefit plan. Part-time employees and interns are not eligible to participate.

🏢 Summary: Entry-level, full-time in-office Sourcing Assistant role supporting purchasing, vendor coordination, and administrative operations within a fast-paced HVAC and plumbing environment. The position focuses on processing purchase orders, tracking materials, communicating with vendors and internal teams, and maintaining accurate records using company software systems. Ideal for detail-oriented, tech-savvy candidates with strong computer proficiency and organizational skills. 🗂️ Requirements: Minimum 18 years old, Strong computer skills, Proficiency in Microsoft Outlook, Proficiency in Microsoft Excel, Proficiency in Microsoft Word, Ability to learn and use new software systems, Ability to manage multiple tasks simultaneously, Strong organizational skills, Excellent attention to detail, Strong verbal and written communication skills, Ability to work full-time in-office, Ability to work in a fast-paced environment 📃 Skills: Outlook, Excel, Word, ERP, Inventory, Scheduling, Accounting, DataEntry, Dispatching 🏢 Description: Sourcing Assistant Compensation: $20–$25 per hour (based on experience) What We Offer - Competitive pay with a top-performing mechanical contractor - Stable, long-term career opportunity - Ongoing training and development - Career advancement opportunities - Supportive and collaborative team environment - Promote-from-within culture - Growing company with strong leadership and vision Benefits - Medical Insurance - Dental Insurance - Vision Insurance - Retirement Savings Plan with Company Match - Paid Time Off - Paid Holidays - Life Insurance - Ongoing Training & Professional Development Position Overview We are seeking a detail-oriented and dependable Sourcing Assistant to join our growing Purchasing Department. This entry-level position supports purchasing activities, vendor communication, material coordination, and office operations. The Sourcing Assistant helps ensure that materials, information, and communication flow efficiently between vendors, field teams, and internal departments. This role is ideal for someone who enjoys organization, problem-solving, working with technology, and supporting a fast-paced operation. Success in this position requires strong computer skills, attention to detail, excellent communication, and the ability to manage multiple priorities throughout the day. No previous purchasing experience is required. We are willing to train the right individual who demonstrates a strong work ethic, positive attitude, and willingness to learn. This is a full-time, in-office position. Remote or hybrid work is not available. Key Responsibilities Purchasing & Vendor Support - Assist with creating and processing purchase orders - Communicate with vendors regarding order status, delivery schedules, and material availability - Track material deliveries and provide updates to internal teams - Assist with coordinating deliveries to support field operations - Maintain accurate purchasing records and documentation - Help process material returns and vendor requests - Follow up on purchase orders and delivery confirmations - Enter and update information within company software systems - Support the purchasing team with administrative and coordination tasks - Assist with special projects and departmental initiatives as assigned Administrative & Operations Support - Answer and direct incoming phone calls - Assist with customer and technician communication - Support dispatching and scheduling efforts as needed - Prepare and distribute work orders and related documentation - Assist with invoice processing and administrative tasks - Maintain organized electronic and physical records - Support communication between departments - Assist with office projects and process improvements - Provide general administrative support to office staff What We're Looking For Required Skills & Qualifications - Strong computer skills and ability to quickly learn new software systems - Ability to effectively manage multiple incoming calls, material requests, and administrative tasks while maintaining accuracy, professionalism, and attention to detail - Proficiency with Microsoft Outlook, Excel, and Word - Comfortable working with multiple software programs and digital platforms throughout the day - Strong organizational and time-management skills - Excellent attention to detail and accuracy - Strong verbal and written communication skills - Ability to prioritize tasks and manage multiple responsibilities simultaneously - Strong customer service and problem-solving skills - Ability to work effectively in a fast-paced office environment - Ability to work independently and as part of a team - Dependable, professional, and self-motivated - Positive attitude and willingness to learn - Minimum age of 18 years old Preferred Qualifications - Previous experience in customer service, administrative support, office coordination, dispatching, data entry, or a related role - Experience working with ERP, purchasing, inventory, scheduling, or accounting software - Experience in the construction, HVAC, plumbing, or service industry is a plus Previous purchasing experience is not required. We are willing to train motivated individuals who demonstrate strong computer proficiency, attention to detail, communication skills, and a desire to learn.

🏢 Summary: The role offers executive-level administrative support, including calendar and email management, travel coordination, meeting organization, and document preparation. The position requires strong organizational skills and proficiency in Microsoft Office 365 to effectively support senior leadership. It provides a comprehensive benefits package, annual bonus eligibility, and a competitive salary range of $90,000–$100,000. 🗂️ Requirements: 3-5 years of experience in an Executive Assistant role, Experience in banking, finance, or legal environment, Proficiency in Microsoft Office 365 (Outlook, Excel, Word, PowerPoint), Experience managing complex calendars and inboxes, Experience coordinating domestic travel logistics, Experience preparing reports and presentations 📃 Skills: Microsoft365, Outlook, Excel, Word, PowerPoint, Zoom, Teams 🏢 Description: Executive Assistant For more than 70 years, IDB Bank has made it our mission to be the best bank for our clients by putting their needs first, and the success we've enjoyed fundamentally comes down to our people. Here at IDB, you'll work side by side with some of the most talented professionals in the industry who share a strong sense of teamwork and a passion for providing exceptional service down to the smallest detail. We offer a comprehensive benefits package that includes generous paid time off and the ability to participate in our medical coverage and 401(k) plan on your very first day with us. We are also committed to diversity and inclusion, and to providing all of our team members with an equal opportunity to succeed and make meaningful contributions within a work environment that is respectful, welcoming and inclusive. Consider applying to this role if you: Are passionate about driving impact through supporting an executive Have an interest in bridging the business needs as it relates to your role Collaborate well with executive leadership Yield positive results through thoughtful execution and organization Are passionate about direct support with thoughtful and strategic goals Our Expectations for someone in this role include: Calendar & Email Management: Managing complex schedules, prioritizing meetings, and handling inbox correspondence. Travel Logistics: Booking domestic flights, hotels, and transportation, and creating detailed itineraries Meeting Support: Scheduling meetings, preparing agendas, taking minutes, and coordinating Zoom/Teams meetings. Communication Liaison: Acting as the primary point of contact between executives, managers and staff Document Preparation: Drafting, editing, and formatting reports, presentations (PowerPoint), and correspondence Administrative Tasks: Handling expenses, managing filing systems, and organizing special projects. Must have skills and competencies: Experience: 3-5 years of experience working in an EA role preferably banking, finance, or legal Software Skills: Proficiency in Microsoft Office 365 (Outlook, Excel, Word, PowerPoint) Bonus Points for Having the following: Experience in supporting executives within the commercial banking space Bachelor's of Science or Arts Support of executive through business transformation What Success Looks Like for Someone in this Role: Ability to recognize and shift task importance based on the needs of the business Build strong relationships with stakeholders Multi task at a high level Recognize important projects ahead of time The expected annual salary for this position is between 90-100K at the start of employment. A salary offer is determined on an individualized basis, taking into consideration factors such as an individual's skills and experience. In addition to base salary, our total rewards package also includes eligibility for an annual bonus, medical, pharmacy, dental, and vision plans, life and disability insurance, employee wellness program, retirement and savings plans with employer contributions, generous holiday and paid time off schedules, parental leave, and tuition reimbursement. The Bank will make reasonable accommodations to the following employees to allow them to perform the essential functions of their position, except where doing so would result in undue hardship to the Bank: Those with a known mental or physical disability. Pregnant individuals and/or individuals with pregnancy or childbirth-related medical conditions. Victims of domestic violence, sex offenses or stalking. Employees with religious observance and practice obligations. Any employee who believes he or she needs an accommodation for any of the above reasons should contact their supervisor or a member of Human Resources to request such an accommodation. In each case, the Bank will engage in a good faith written or oral dialogue concerning the individual's accommodation needs; potential accommodations that may address the individual's accommodation needs, including alternatives to a requested accommodation; and the difficulties that such potential accommodations may pose for the employer. The Bank retains the ultimate discretion to choose the appropriate reasonable accommodation. Upon reaching a final determination at the conclusion of the cooperative dialogue, the Bank will provide the requesting individual with a written final determination identifying any accommodation granted or denied. In addition, the Bank will maintain any information regarding the employee's request and status in the strictest confidence, except as requested by the employee, as required on a need-to-know basis or as otherwise required by law. Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. All your information will be kept confidential according to EEO guidelines. IDB BANK, INCLUDING ITS SUBSIDIARIES AND DIVISIONS, PROVIDES EQUAL EMPLOYMENT OPPORTUNITIES TO ALL EMPLOYEES AND APPLICANTS FOR EMPLOYMENT WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, SEXUAL ORIENTATION, NATIONAL ORIGIN, AGE, DISABILITY, GENETIC STATUS, CITIZENSHIP STATUS, MARITAL STATUS, MILITARY OR VETERAN STATUS, CURRENT UNEMPLOYMENT OR ANY OTHER LEGALLY PROTECTED CATEGORY IN ACCORDANCE WITH APPLICABLE FEDERAL, STATE AND LOCAL LAW. NOTHING IN THIS SITE CONSTITUTES A PROMISE OR OFFER OF EMPLOYMENT. Kindly review our Privacy Notice and GLBA Consumer Privacy Notice.

🏢 Summary: On-site Senior Executive Assistant – Corporate Treasury role in Warsaw supporting treasury operations and strategic financial initiatives through high-level administrative, reporting, and coordination tasks. The position focuses on streamlining workflows, preparing financial documentation, and ensuring efficient communication within a fast-paced corporate environment. 🗂️ Requirements: Minimum 3 years of experience in administrative or support roles, Experience in finance or treasury department, Proficiency in Microsoft Office Suite, Fluent Polish (written and spoken), Fluent English (written and spoken), Knowledge of basic accounting or budgeting processes, Legal right to work in the European Union 📃 Skills: Microsoft, Word, Excel, PowerPoint, Accounting, Budgeting, DataAnalysis, Invoicing 🏢 Description: Empower organizational excellence — drive seamless operations and impactful support! Warszawa-based opportunity with on-site work model. As a Senior Executive Assistant – Corporate Treasury , you will be working for our client, a forward-thinking organization committed to operational efficiency and financial excellence. Join us in Warsaw and contribute to a dynamic environment where your organizational expertise helps streamline treasury operations and support strategic financial initiatives. Your main responsibilities: Coordinate daily administrative tasks related to corporate treasury activities to ensure smooth operational workflows. Manage schedules, appointments, and correspondence with precision and professionalism. Support treasury team members by preparing documentation, financial reports, and data analysis. Assist with basic budgeting, invoicing, and expense tracking related to treasury functions. Maintain and organize treasury-related digital files and office supplies efficiently. Provide excellent client-facing and internal communication support with stakeholders. Contribute to process improvements and help streamline treasury administrative procedures. You're ideal for this role if you have: At least 3 years of experience in administrative or support roles, preferably within finance or treasury departments. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Excellent organizational and time-management skills. Fluent Polish and English, both written and spoken. Attention to detail and problem-solving capabilities. Ability to multitask and prioritize effectively in a fast-paced environment. Adaptability and strong team collaboration skills. It is a strong plus if you have: (optional) Experience working in an international or corporate setting. Knowledge of basic accounting or budgeting processes. Fluency in additional languages. Language Required for the role: Fluent Polish and English, both written and spoken. Eligibility to work on this role: Only candidates with an existing legal right to work in the European Union will be considered for this role. #MAKEYourCareerBETTER Interested? Apply now and include your CV (preferably in English) along with a statement confirming your consent to the processing and storage of your personal data.

🏢 Summary: Remote customer-facing role focused on driving value and outcomes for healthcare organizations using AI imaging solutions. Acts as a trusted advisor to physicians and medical centers, bridging customers with product, data, and engineering teams to enhance adoption and impact. Involves data analysis, stakeholder management, and cross-functional collaboration to demonstrate measurable clinical and operational value. 🗂️ Requirements: BSc in science, engineering, or quantitative field, 4+ years in Customer Success, customer-facing analytics, Project Management, or similar roles, Experience working in SaaS high-tech or startup environment, Stakeholder management and executive-level relationship building, Strong analytical and data-driven decision-making skills, Ability to understand technical concepts and collaborate with technical teams, Excellent verbal and written communication skills in English, Ability to work in PST time zones, Ability to travel up to 25% 📃 Skills: SaaS, Analytics, AI, MedicalImaging, Radiology, ProjectManagement, StakeholderManagement, DataAnalysis, Research, English 🏢 Description: About this role This position focuses on championing customer-centric solutions and outcomes. You will work closely with engineering, operations, sales, and support teams to understand customers, enhance the value they get from the solutions, and demonstrate organizational impact. You will develop a strong understanding of customers' business objectives and articulate how AI enterprise solutions support their strategic goals. This is a remote role to be filled in the Western US. Responsibilities Serve as the customer's advocate and trusted advisor: - Proactively manage and grow customer relationships, identifying key stakeholders. - Lead discussions with top physicians in leading medical centers. - Understand customer pain points and workflows and enhance the value of AI in their departments. - Define next steps and collaborate with R&D teams to drive execution. Serve as the liaison between customers and internal teams: - Ensure smooth onboarding of new customers with the technical team. - Drive product enhancements and collaborate cross-functionally with Product, Data, and AI teams, representing the customer perspective. - Maintain a deep understanding of the solutions, expected performance, and user interface. Drive value demonstration: - Perform data analysis and present insights to customers. - Initiate and support research initiatives. Requirements - BSc in science, engineering, or any quantitative field (MSc preferred). - 4+ years of experience in Customer Success, customer-facing analytics, Project Management, or similar roles. - Experience in a SaaS high-tech or startup environment is an advantage. - Experience with data analytics is an advantage. - Experience working with medical imaging and radiologists is an advantage. - Research experience is an advantage. - Experience in stakeholder management and executive-level relationship building. - Ability to multitask, problem-solve, and work cross-functionally in a dynamic environment. - Strong analytical thinking and data-driven decision-making. - Ability to understand technical concepts and collaborate with technical teams. - Excellent verbal and written communication skills in English. - Ability to work in PST time zones. - Ability to travel up to 25%. What We Offer - Medical, dental, and vision benefits. - Stock options for full-time employees. - Flexible time off without accrual limits, coordinated with manager and team. - 401(k) plan with company match, life insurance, and long- and short-term disability coverage. - Opportunity to directly improve medical care and patient outcomes.