June 9, 2026

Project Specialist, PMO (M/F/D)

Junior • Hybrid

Warsaw, Poland

Job Req Number:  97745
Time Type: Full Time

 

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Are you passionate about project management and eager to make a significant impact within a dynamic team? Join us as a Project Specialist in our Group PMO, where you'll play a crucial role in driving our projects forward. You'll be at the heart of our operations, providing essential support, managing portfolios, and ensuring our methodologies are top-notch. If you're detail-oriented, proactive, and ready to challenge the status quo, we want you on our team!  

Your responsibilities:

  • Comprehensive administrative support for Group PMO and individual projects. 

  • Roadmap and portfolio management. 

  • Updating and managing templates, processes, methods, standards, SOP’s and e-learnings. 

  • Administration of central sites, project communities, and resources (e.g., SharePoint). 

  • Management and verification of project documentation. 

  • Ensuring adherence to Project Management governance and methodologies. 

  • Assistance with strategic assignments for PMO initiatives. 

  • Conducting onboarding, training, and knowledge-sharing sessions 

  • Support Program/Project Managers in tracking the status of program/project deliverables and milestones, supporting the adoption of the project lifecycle. 

  • Provide ad hoc project/program support, ensuring project plans and documentation are complete and up-to-date. 

  • Generate dedicated project reports for various stakeholders and monitor key operational metrics (including assistance with Project Board presentations). 

  • Participate in selected project meetings & host minor project meetings (actions, issues) 

  • Update and maintenance of action, issue and risk logs; 

  • Actively participate in development of the PMO team by developing new solutions, search for optimization and best practices 

Our requirements: 

  • English language proficiency at least C1 level – excellent/fluent in both written and spoken communication. 

  • 1 - 3 years of experience in working on structured projects as support/assistant/junior or assisting PM; 

  • Practical knowledge of MS Office (PowerPoint, Excel, Outlook) and Teams. 

  • Excellent organizational and administrative skills. 

  • Attention to detail, problem-solving abilities, proactivity, and a willingness to challenge the status quo. 

  • Knowledge of project management methodologies (Prince2, Agile) and project management tools (e.g. Clarity PPM, JIRA, Microsoft Planner, others)  

  • Knowledge of Power BI, Power Automate, Visio & SharePoint would be an asset; 

  • Ability to understand and work in a multicultural environment and carry out multiple tasks at the same time; 

  • Ability to work with minimal supervision; 

  • Confident to deal with senior level contacts, internally and externally. 

What we offer :

  • Employment based on an employment contract, along with a comprehensive benefits package 

  • Training and development programs, as well as access to an e-learning platform 

  • Onboarding program with the support of a dedicated Buddy 

  • Participation in an annual, company-wide integration event 

  • A work environment based on Scandinavian organizational culture 

  • Opportunities for growth through our internal program 

 

Benefits:

  • sharing the costs of sports activities 

  • private medical care 

  • sharing the costs of foreign language classes 

  • sharing the costs of professional training & courses 

  • life insurance 

  • integration events 

  • corporate gym 

  • corporate sports team 

  • coffee / tea 

  • parking space for employees 

  • extra social benefits 

  • holiday funds 

  • christmas gifts 

  • employee referral program 

  • charity initiatives 

  • bicycle parking 

  • modern and ergonomic office 

  • yoga in the office 

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