Sourcing Assistant

Sourcing Assistant
Compensation: $20–$25 per hour (based on experience)

What We Offer

• Competitive pay with a top-performing mechanical contractor
• Stable, long-term career opportunity
• Ongoing training and development
• Career advancement opportunities
• Supportive and collaborative team environment
• Promote-from-within culture
• Growing company with strong leadership and vision

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Retirement Savings Plan with Company Match
• Paid Time Off
• Paid Holidays
• Life Insurance
• Ongoing Training & Professional Development

Position Overview

We are seeking a detail-oriented and dependable Sourcing Assistant to join our growing Purchasing Department.

This entry-level position supports purchasing activities, vendor communication, material coordination, and office operations. The Sourcing Assistant helps ensure that materials, information, and communication flow efficiently between vendors, field teams, and internal departments.

This role is ideal for someone who enjoys organization, problem-solving, working with technology, and supporting a fast-paced operation. Success in this position requires strong computer skills, attention to detail, excellent communication, and the ability to manage multiple priorities throughout the day.

No previous purchasing experience is required. We are willing to train the right individual who demonstrates a strong work ethic, positive attitude, and willingness to learn.

This is a full-time, in-office position. Remote or hybrid work is not available.

Key Responsibilities

Purchasing & Vendor Support

• Assist with creating and processing purchase orders
• Communicate with vendors regarding order status, delivery schedules, and material availability
• Track material deliveries and provide updates to internal teams
• Assist with coordinating deliveries to support field operations
• Maintain accurate purchasing records and documentation
• Help process material returns and vendor requests
• Follow up on purchase orders and delivery confirmations
• Enter and update information within company software systems
• Support the purchasing team with administrative and coordination tasks
• Assist with special projects and departmental initiatives as assigned

Administrative & Operations Support

• Answer and direct incoming phone calls
• Assist with customer and technician communication
• Support dispatching and scheduling efforts as needed
• Prepare and distribute work orders and related documentation
• Assist with invoice processing and administrative tasks
• Maintain organized electronic and physical records
• Support communication between departments
• Assist with office projects and process improvements
• Provide general administrative support to office staff

What We're Looking For

Required Skills & Qualifications

• Strong computer skills and ability to quickly learn new software systems
• Ability to effectively manage multiple incoming calls, material requests, and administrative tasks while maintaining accuracy, professionalism, and attention to detail
• Proficiency with Microsoft Outlook, Excel, and Word
• Comfortable working with multiple software programs and digital platforms throughout the day
• Strong organizational and time-management skills
• Excellent attention to detail and accuracy
• Strong verbal and written communication skills
• Ability to prioritize tasks and manage multiple responsibilities simultaneously
• Strong customer service and problem-solving skills
• Ability to work effectively in a fast-paced office environment
• Ability to work independently and as part of a team
• Dependable, professional, and self-motivated
• Positive attitude and willingness to learn
• Minimum age of 18 years old

Preferred Qualifications

• Previous experience in customer service, administrative support, office coordination, dispatching, data entry, or a related role
• Experience working with ERP, purchasing, inventory, scheduling, or accounting software
• Experience in the construction, HVAC, plumbing, or service industry is a plus

Previous purchasing experience is not required. We are willing to train motivated individuals who demonstrate strong computer proficiency, attention to detail, communication skills, and a desire to learn.