Administrative Assistant

Quick Facts

• Role: Administrative Assistant (GS-09)
• Citizenship: Must be a U.S. Citizen or U.S. National

Description

You will provide a wide range of administrative support services, including editing and formatting electronic drafts for grammar, spelling, punctuation, and compliance. You will respond to questions from residents, family members, and outside agencies, schedule meetings for the Service Chief, and resolve calendar conflicts. You will plan travel itineraries, make reservations, and coordinate with points of contact at temporary duty locations.

Responsibilities

• Edit and format electronic drafts to established standards
• Answer inquiries regarding office procedures and general administrative matters
• Schedule meetings and resolve calendar conflicts
• Plan travel itineraries, make reservations, and coordinate temporary-duty contacts
• Create documents, spreadsheets, and databases using office software

Requirements

• U.S. Citizen or U.S. National
• Specialized experience comparable to GS-08: 1 full year for GS-09, including: coordinating a manager’s meetings/appointments/visits; managing inquiries/correspondence; preparing/editing documents, agendas, and meeting minutes; arranging travel itineraries, preparing travel vouchers, and processing timecards
• Typing requirement: at least 40 words per minute on a five-minute sample with three or fewer errors (self-certify)
• Resume must clearly and specifically describe relevant experience
• No substitution of education for experience at the grade level
• Time-in-grade requirements for merit promotion applicants
• Complete required ethics training within 3 months and meet ethics obligations
• Background investigation and federal employment conditions (PIV/Form I-9, direct deposit, drug testing, etc.)

Benefits

• Challenging work with advancement opportunities and competitive compensation
• 11 paid holidays; sick leave; and 13–26 days vacation annually
• Health insurance with substantial premium support (up to 75%); coverage for pre-existing conditions
• Retirement program with employer matching contributions
• Comprehensive federal benefits package (eligibility depends on position type)