Administrative Assistant

Quick Facts

• Role: Administrative Assistant
• Grade: GS-06 (qualification level described)
• Scope: Administrative support for sector leadership and department heads

Description

The Administrative Assistant provides a wide variety of administrative functions to support the Sector Commander, Deputy Sector Command Senior Chief, and Department Heads. Responsibilities include greeting and directing visitors and calls, maintaining subject-matter files and records, supporting awards review, coordinating required sector-wide reports, and producing written documents using advanced computer software.

Responsibilities

• Receive in-person visitors and telephone calls to the Sector; determine request nature and route callers to appropriate staff or provide routine/procedural information
• Develop mechanisms to manage clerical and administrative support; maintain subject matter files and records related to the unit’s work
• Assist the Sector Awards Board with the review and preparation of awards
• Coordinate collection and synthesis of sector-wide information for required District Great Lakes activity reports
• Produce a variety of written documents using varied and advanced computer software functions, working from handwritten drafts, edited copy, or electronic files

Benefits

• Health, dental, vision, life, and long-term care insurance
• Retirement plan and Thrift Savings Plan (similar to 401(k))
• Flexible Spending Account and Employee Assistance Program
• Personal leave days and paid federal holidays
• May include flexible work schedules, tuition reimbursement, transportation subsidies, uniform allowance, and health and wellness programs