Secretary (Office Automation)

Quick Facts

• Role: Secretary (Office Automation)

• Schedule: Monday through Friday, 7:30AM–4:00PM

• Telework: May be authorized (discussed during interview)

• Virtual: Not a virtual position

Description

The Secretary (Office Automation) provides administrative and secretarial support to management teams serving Patient Care Services. You will manage communications and scheduling, maintain service records under VA controls, support timekeeping, and prepare HR action forms including SF-52s.

Responsibilities

• Receive, schedule, refer, and contact internal staff, agency personnel, and external parties

• Process incoming and outgoing materials such as correspondence, reports, memoranda, and other written communication

• Develop background information and prepare outlines for supervisor speaking engagements and correspondence/reports

• Schedule appointments and coordinate meetings and/or conferences for the Service Line Management Team

• Serve as the Service Records Control Liaison and maintain office/administrative files per the VA system of records control directive

• Serve as the senior timekeeper and as backup timekeeper for other service lines

• Prepare and maintain HR action forms, including SF-52s for separation, recruitments, and change in pay status or name

Benefits

A career with the U.S. government provides a comprehensive benefits package. Eligibility depends on the position type (full-time, part-time, or intermittent), so confirm with the hiring agency for the specific benefits offered.