Management and Program Assistant

Quick Facts

• Role: Management and Program Assistant providing administrative and program support to medical service leadership

Description

You will support the Medical Service Chief’s office and leadership team by acting as the principal administrative point of contact and coordinating matters affecting leadership time, priorities, and commitments. The role includes collecting, compiling, and tracking program data and statistics, generating administrative reports, and supporting planning, review, and reporting of program data. You will also handle office administration (facilities, equipment, access, work orders, purchases) and contribute to continuous process improvement and special projects.

Responsibilities

• Provide administrative and management support to the Chief, Deputy Chief, Administrative Officer, and Section Chiefs as liaison/coordinator for the Chief’s office

• Collect, compile, and track data and statistical information; generate reports and initiate/track processes

• Assist in planning, review, and reporting of program data; support implementation of action plans based on data

• Maintain physical spaces and equipment; ensure staff have physical/logical access to perform duties

• Enter work orders and complete purchases to maintain service areas

• Examine processes for gaps/deficiencies, propose corrective actions, and support process-improvement methodology

• Perform other duties as assigned

Requirements

• U.S. citizenship

• Complete application steps, including the required online assessment

• Agree to pre-appointment urinalysis (if testing is required for this designated position)

• Selective Service registration (if applicable)

• Subject to background/security investigation

• Complete online onboarding and provide acceptable identification (REAL ID compliant as of May 7, 2025)

• Participate in the seasonal influenza vaccination program

• Serve required probationary/trial period

Benefits

• Federal government comprehensive benefits package; eligibility depends on the position type (full-time/part-time/intermittent)

• Benefits extend to you and your family