Administrative Specialist

Quick Facts

• Role: Administrative Specialist (GS-0301)

Description

The Administrative Specialist will provide analytical and evaluative studies of OCIO administrative processes, along with office support and purchasing support to enable leadership to manage IT and cybersecurity initiatives. The role involves studying processes to recommend improvements, maintaining schedules and routing sensitive correspondence, and building spreadsheets/dashboards to track budgets and tasks while validating and reconciling data. It also includes supporting purchases (including as a GPC holder/program support specialist) and reconciling statements to identify discrepancies and internal-control concerns.

Responsibilities

• Apply analytical/evaluative methods (work measurement, task analysis, flowcharting, trend analysis) to study administrative processes and recommend improvements
• Maintain the DCIO schedule and route correspondence; handle predecisional, procurement-sensitive, and personnel-sensitive materials under privacy and records-retention rules
• Develop spreadsheets, dashboards, and action logs for tracking OCIO budgets, obligations, and taskings; use data validation and reconciliation to identify anomalies
• Serve as a GPC holder or program support specialist; execute purchases, reconcile monthly statements, and analyze transactions for discrepancies and internal-control concerns

Requirements

• U.S. Citizen
• Successful completion of a background investigation
• May be required to serve a one-year probationary period
• For GS-09: one year of specialized experience equivalent to GS-07, including administrative process analysis/improvement, executive office support for sensitive information, spreadsheet/dashboard tracking with data validation/reconciliation, and purchasing support or purchase card program administration with transaction reconciliation/discrepancy identification
• If not meeting experience: may qualify with education (submit required transcripts)

Benefits

A comprehensive U.S. government benefits package is available; eligibility depends on position type (full-time/part-time/intermittent).