Administrative Specialist

Quick Facts

• Role: Administrative Specialist (Division Operations)

Description

The Administrative Specialist provides administrative and acquisition support for division operations, including procurement status updates, customer guidance on procurement documentation, and processing simplified acquisitions and purchase requests. The role manages purchases for supplies and services, maintains purchase logs, ensures audit readiness in US Bank and Navy ERP, and supports personnel action, logistics, file management, and inventory tracking. The specialist also leads Integrated Project Teams and contributes to division/branch standards and internal policies.

Responsibilities

• Provide procurement status updates to the division contract lead and respond to data calls
• Advise requestors on procurement documentation issuance, including Independent Government Cost Estimates, Performance Work Statement, Contract Data Requirement List, and Quality Assurance Surveillance Plan
• Independently process simplified acquisitions and contract Purchase Requests in Navy ERP above the micro-purchase threshold
• Make purchases, process purchase requests, maintain purchase logs, and ensure audit readiness in US Bank and Navy ERP
• Resolve issues for project requestors, the Government Purchase Card (GPC) Authorizing Official, and the Center level 5 Agency Program Coordinator
• Track personnel, spaces, controlled items, and IT equipment and training resources
• Manage and organize file shares, electronic data storage, and maintain files and records for full and inclusive review
• Perform administrative office duties such as scheduling, facilitating meetings, and organizing events
• Support personnel action management working with a Personnel Management Advisor
• Support intermediate/advanced logistics efforts for Operating Materials and Supplies inventory requirements
• Lead Integrated Project Teams (IPTs) and focus groups; drive strategic planning and develop standards and internal policies

Requirements

• US Citizenship
• Must be determined suitable for federal employment
• Participate in direct deposit pay program
• Successfully pass E-Verify employment verification for new Department of Navy employees
• Obtain and maintain an interim and/or final security clearance prior to entrance on duty
• Male candidates born after 12/31/1959 must be registered for Selective Service
• Ability to travel (CONUS/OCONUS) and on military/commercial aircraft for extended periods
• Complete training and obtain/maintain a government credit card for travel and travel-related purchases
• At least 1 year of specialized experience equivalent to GS-09/NO-03 (higher level) OR GS-07/NO-02 (lower level), demonstrating administrative, acquisition/procurement, personnel action, logistics, and organizational improvement support; independent/assisting purchase request and simplified acquisition processing; Government Purchase Card transaction management; personnel action coordination; financial/property accountability; development of administrative processes compliant with Federal and Navy regulations

Benefits

A career with the U.S. government includes a comprehensive benefits package; eligibility depends on the type of position and whether it is full-time, part-time, or intermittent.