Administrative Specialist

Quick Facts

• Role: Administrative Specialist (GS-09)

Description

The Administrative Specialist provides analytical and evaluative studies, office support, and purchasing support to help OCIO leadership manage IT and cybersecurity initiatives. The role applies analytical methods to improve administrative processes, maintains schedules and routes sensitive correspondence, and tracks budgets/obligations/taskings using validated data. It also supports procurement activities, including reconciling purchases and flagging discrepancies.

Responsibilities

• Analyze administrative processes using work measurement, task analysis, flowcharting, and trend analysis to recommend procedural improvements
• Maintain the DCIO schedule and route correspondence; handle predecisional, procurement-sensitive, and personnel-sensitive materials under privacy and records-retention rules
• Develop spreadsheets, dashboards, and action logs tracking OCIO budgets, obligations, and taskings using data validation and reconciliation to identify anomalies
• Support purchasing as a GPC holder or program support specialist: execute purchases, reconcile monthly statements, and analyze transactions for discrepancies and internal-control concerns

Requirements

• U.S. citizenship
• Successful completion of a background investigation
• May be required to serve a one-year probationary period
• GS-09 qualifications: one year of specialized experience equivalent to GS-07, including analytical/evaluative review of administrative processes and executive office support for sensitive information handling
• Experience must be clearly referenced in your resume
• If qualifying based on education, submit transcripts (official or unofficial with the application; official transcripts required if selected)

Benefits

Comprehensive federal benefits package. Eligibility depends on the specific position and whether it is full-time, part-time, or intermittent.