Academic and Student Administration Specialist

Quick Facts

• Fully remote collaboration with flexible work schedule (full-time or part-time)
• Salary range: 35,000–42,000 CZK per month

Description

Ensure accurate, up-to-date administration of academic processes from admissions to thesis defenses and graduation. Coordinate evaluation and online dissertation defenses, maintain student records and study/payment data across internal systems, and prepare official graduation documents. You’ll work fully remotely in an international environment with students and academic teams.

Responsibilities

• Manage student enrollment and admissions processes, including applications and student record setup/updates
• Verify incoming student documents (validity, authenticity, admission conditions)
• Create and manage study and access accounts in TalentLMS and LinkedIn Learning
• Track and update study terms, statuses, and related payment installment schedules
• Ensure data quality: accuracy, completeness, and currency of student data
• Run regular record checks, identify discrepancies, and ensure corrective action
• Archive applications and academic documents; prepare information for internal teams and accreditation purposes
• Ensure compliance with internal rules, academic requirements, and defined procedures
• Administratively review final theses/dissertations before defense (formal requirements and citation rules)
• Verify originality using Turnitin and confirm academic/administrative/financial eligibility for defense
• Coordinate evaluation with supervisors and reviewers; validate completeness and correctness of academic records
• Plan and organize online defenses; coordinate schedules across time zones, prepare invitations and technical materials, moderate the defenses, and process post-defense minutes and documents
• Handle graduation/abschluss administration: update graduate records across systems
• Prepare and verify diplomas and transcripts; coordinate printing and international shipping preparation
• Support apostille and superlegalization administrative processes with external partners; archive graduate documentation
• Communicate with students and alumni in Czech and English; collaborate across enrollment, study office, faculty, and other internal teams
• Continuously improve processes via simplification and automation; update manuals/documentation and support testing/rollout using AI tools

Requirements

• Bachelor’s degree
• English C1 for professional written and oral communication, including leading online meetings
• Excellent Czech
• Advanced computer literacy and ability to quickly learn new systems
• Strong document and structured data handling; advanced spreadsheet proficiency
• High attention to detail and accuracy in managing student records and documents
• Excellent organization and communication; ability to work independently and prioritize deadlines in a fully remote setting

Benefits

• Meaningful role with direct impact on the student experience in an international education environment
• Independent ownership of important academic and administrative processes, with space for improvement ideas
• Training and continuous development in internal systems, study processes, and academic rules
• Modern working environment with AI used as part of day-to-day work
• Home office, flexible hours, and support for work-life balance
• Sick days, meal vouchers, friendly team, diversity support, and company stability
• Salary: 35,000–42,000 CZK per month; employment contract or contractor agreement (OSVČ)