Administrative Support Assistant (OA)

Quick Facts

• Role: Administrative Support Assistant (OA)

• Focus: Administrative and reporting support for a Submarine Program Officer

Description

You will support a Submarine Program Officer by coordinating office services, reviewing directives and outgoing correspondence, and consolidating data for recurring and special reports. The role also includes compiling and summarizing budgetary information, supporting administrative functions (including timekeeping and communications), and ensuring compliance with office policies and security regulations. You must be able to type at least 40 words per minute and obtain/maintain the required security clearance.

Responsibilities

• Review directives and forms to remove duplication and ensure materials are current

• Coordinate office services (telephones, office equipment, supplies, office space, printing/publications, files/forms, control logs, mail and messenger services)

• Research, gather, analyze, and consolidate data for recurring and special reports

• Review outgoing Operations Department correspondence for completeness, clarity, and compliance with instructions/policies; ensure proper grammar, punctuation, and spelling

• Compile, consolidate, and summarize budgetary data from supply orders, purchase orders, accounting/work reports, and payroll records

• Initiate and develop administrative functions, including timekeeping, communications and tasking to department liaisons, and support for workshops and supply/inventory management

Requirements

• US Citizenship

• Determined suitable for federal employment; participate in direct deposit

• Pass E-Verify employment verification

• Meet time-in-grade (for current federal employees)

• Male applicants born after 12/31/1959 must be registered for Selective Service

• Obtain and maintain interim and/or final security clearance

• Ability to travel between CONUS/OCONUS, including extended periods on military and commercial aircraft

• Ability to wear required personal protective equipment continuously during shifts

• Ability to participate in medical surveillance programs

• Ability to type at least 40 words per minute

• At least 1 year of specialized experience equivalent to GS-06, including office automation (Word/Excel/PowerPoint), composing/editing official correspondence, handling classified material/security processes using JPAS, managing executive calendars and meeting logistics, and consolidating/summarizing budget data

Benefits

Comprehensive U.S. government employee benefits package (eligibility depends on position type and status).