Administrative Assistant

Quick Facts

• Role: Administrative Assistant
• Location: Prague (office-based, Prague 4)
• Workload: 20 hours/week in the office; can grow to full-time by agreement
• Start: Immediate
• Collaboration: IČO, DPP/DPČ, or employment contract (based on scope)

Description

You will support the day-to-day operations behind multiple brands connected to Jakub Vágner. The work includes travel/expedition administration (visas, flight tickets, documents), handling fan messages, contracts and accounting inputs for freelancers, office coordination, logistics, and e-commerce parcel packing and shipping. You will also assist with errands and ad-hoc tasks as needed.

Responsibilities

• Manage expedition background tasks: visas, flight tickets, documents; occasional English communication
• Process messages from fans: respond, sort, and forward key items
• Handle administration for interns and external collaborators: agreements, materials for accounting, monitoring deadlines
• Run office operations: mail, orders, documents, archiving
• Support company vehicle/boat administration: insurance, STK, service, required documents
• Pack and ship e-commerce orders, especially during peak season and before Christmas
• Conduct errands by car: pick up parcels, visit offices, do purchases
• Provide occasional practical assistance to Jakub and Tereza where needed

Requirements

• Experience with administration, assistance, or office work
• Systematic working style; nothing gets overlooked
• Ability to complete tasks end-to-end
• Clear, polite written and spoken communication
• Basic knowledge of Word and Excel
• Plus: accounting-related experience
• English communication at least in writing
• Driver’s license B
• Comfortable with parcel packing when needed
• Discretion and confidentiality

Benefits

• 20 hours/week in the office in Prague 4; possible extension to full-time over time
• Flexible scheduling (by agreement)
• Compensation based on experience and scope
• Discounts on VAGNER Fishing equipment and preferential stays at Katlov