Business Administrator

Quick Facts

• Role: Business Administrator

• Location/Mode: Kraków, hybrid (3 days/week from the office)

• Project duration: 12 months (extension possible)

Description

You will support operational and project administration for European industrial/engineering projects, coordinating billing and payment processes across clients, suppliers, and subcontractors. The role includes invoice preparation and verification (VAT and contract compliance) and managing purchasing and financial workflows in SAP. You will collaborate with finance, tax, procurement, logistics, and project teams.

Responsibilities

• Coordinate invoicing processes for clients, suppliers, and subcontractors in European projects

• Prepare advance, partial, and final invoices according to contract terms

• Monitor payment schedules and receivables, and explain delays or payment blocks

• Verify supplier invoices for amounts, VAT, contractual terms, and required documentation

• Handle procurement and financial processes in SAP (PR, PO, GR, Change Orders)

• Collaborate with finance, tax, procurement, logistics, and project teams

• Manage contract documentation and support internal and external audits

• Oversee administrative and financial processes across several European centers and improve existing procedures

Requirements

• Experience in project administration, operational finances, project accounting, or project financial control

• Knowledge of invoicing and settlement processes with clients and suppliers (AP/AR) and payment monitoring

• Very good knowledge of SAP or another ERP system

• Advanced Microsoft Excel and Google Workspace skills

• Knowledge of VAT, Incoterms, contract terms, and procurement processes (PR, PO, GR)

• Basic knowledge of tax law processes in Poland and Germany and treasury processes

• Fluent business English

• Higher education in finance, economics, accounting, management, or related field

Benefits

• Long-term cooperation

• Technical trainings, certificates, and upskilling

• Mentoring Competence Center community from day one, with access to conferences and knowledge sharing

• Clear career path

• Employee benefits package (Multisport, private medical care, life insurance)

• Friendly work atmosphere, integration events, and team-building meetings