Operations Assistant

Quick Facts

Role: Operations Assistant

Hours: 20–25 hours per week, spread across all working days (at least a few hours in the office every day)

Location: Prague 4 office + occasional errands around Prague

Start date: Ideally from 1 January 2027

Collaboration: Long-term; workload may grow to a higher commitment over time

Description

You’ll support the Operations Manager and ensure the office and operational day-to-day runs smoothly. The role covers office care and supplies, company vehicles, equipment/asset handling, travel arrangements, and assistance with BOZP (workplace safety) and audit documentation. Most tasks follow a clear rhythm (daily/weekly/monthly), with room to adapt when new needs appear.

Responsibilities

• Daily office walkthrough: coffee machine, water, fruit, sweets, dishes
• Manage snacks and office inventory; reorder supplies (including coffee)
• Provide refreshments for client meetings and quarterly all-meetings; arrange visitor parking
• Handle company car logistics: service, seasonal tire changes, cleaning/transport
• Administer toll/vignette, parking permissions, insurance, keys and access cards
• Hand over cars to colleagues and resolve issues (insurance events, fines)
• Procure approved equipment; verify deliveries, register and label assets
• Provide keys and chips to colleagues when they join/leave; manage device rentals, purchases, repairs, and twice-yearly e-waste pickup
• Travel management for leadership and colleagues (prepare options and reserve after approval)
• Book meeting spaces, coordinate mail and couriers/shipments
• Train new starters on BOZP (fire safety, first-aid kit, evacuation) and maintain training evidence
• Support annual BOZP audit and prepare materials for ISO audit
• Pass receipts and invoices to the Finance Assistant and ensure items are paid

Requirements

• Independent, reliable, and communicative
• Ability to follow through and manage deadlines
• Valid driver’s license; willingness to drive for car service
• Working knowledge of Microsoft 365 (Teams, Excel, SharePoint)
• Willingness to learn asset-tracking in Power Apps
• Ability to compare offers; understand that receipts must be routed to Finance
• Discretion with sensitive documents/contracts
• Comfort with occasional in-person errands (pickups, authorities, purchases)
• Good-to-have: ability to assemble simple furniture or small items
• Ability to look things up or ask questions when needed
• Long-term availability; openness to increasing hours later

Benefits

• Long-term collaboration with a chance to increase working hours
• Multisport card (most of the cost covered)
• New office from March on Pankrác, near metro and tram
• Office snacks and refreshments
• Company trainings (e.g., communication, project management)
• Team-building events (two weekend trips per year plus smaller events)
• Friendly team culture without title hierarchy