Management and Program Assistant

Quick Facts

• Duty location: Fairbanks, AK

Description

Provides administrative and program support to the Field Office and Frontline Management Team, performing routine, multiple, and varying assignments under limited direction. Assists office leadership with day-to-day operations, may lead support staff, and performs backup duties in the Administrative Officer’s absence. Plans and executes administrative assignments for office projects/programs, compiling, tracking, and analyzing data; preparing correspondence; scheduling meetings; explaining organizational policies; coordinating implementation of new office policies and systems; and using office software to support the work.

Responsibilities

• Support day-to-day operations for the Office Manager, Frontline Management Team, and Administrative Officer
• May act as a lead for other support staff to coordinate multiple assignments
• Perform backup duties when the Administrative Officer is absent
• Compile, track, and analyze data to support projects/programs
• Use computer assistance to complete administrative assignments
• Schedule meetings and prepare correspondence
• Provide written or oral explanation of organization policies
• Coordinate implementation of new office policies and systems
• Resolve most problems independently and escalate issues requiring leadership input
• Provide guidance to lower-level administrative support staff for routine issues
• Use the government travel system as needed and ensure compliance with procedures and cost accounting data
• Provide recommendations to improve work processes
• Perform other duties as assigned

Requirements

• US Citizenship required
• Selective Service Registration required for males born after 12/31/1959
• Submit an SF50
• Position designated as Low Risk; background investigation may be required
• Specialized experience: at least 1 year equivalent to FV-E / FG/GS-7/8 level using office automation and performing a wide variety of administrative functions with little to no guidance
• Education is not qualifying and may not be substituted for experience

Benefits

• Comprehensive federal benefits package; eligibility depends on whether the position is full-time, part-time, or intermittent
• Learn more about federal benefits through the hiring agency