Administrative Manager

Quick Facts

• Role: Administrative Manager

• Focus: Oversight of administrative operations and executive-level support

Description

The Administrative Manager oversees administrative operations for the Senate Disbursing Office and provides executive-level support to senior financial leadership. The position supervises administrative and support personnel and coordinates correspondence, records management, personnel administration, procurement, and day-to-day office operations. The role requires independent judgment to set priorities and handle assignments in accordance with applicable U.S. Code and Senate policies.

Responsibilities

• Supervise administrative and support staff; delegate work and monitor performance

• Coordinate administrative operations: correspondence, records management, personnel administration, procurement, and office operations

• Support senior leadership with executive-level administrative tasks (e.g., schedules, meetings, assignments)

• Ensure administrative policies and procedures are implemented effectively and service delivery is consistent

Requirements

• Associate's degree

• 5 to 8 years of relevant administrative, executive support, office management, or related experience

• Knowledge of administrative practices, office operations, and records management

• Ability to supervise staff, establish priorities, delegate assignments, and ensure timely, accurate work

• Ability to provide administrative support to senior leadership and manage competing demands

• Clear professional communication (oral and written) and ability to prepare/review/coordinate official documents

• Ability to use computers, standard office software, and electronic information management systems

• Independent judgment within established guidelines; resolve routine issues; identify matters needing management attention

• Professional relationship-building with senior officials, colleagues, external stakeholders, and the public

• Ability to handle sensitive/confidential personnel, financial, and administrative information

• Ability to review documents for accuracy and maintain organized records

Benefits

• Comprehensive U.S. government benefits package (eligibility depends on position type)