Senior Project Manager (Workforce Management Systems)

Quick Facts

• Role: Senior Project Manager (Workforce Management Systems)
• Focus: Workforce planning tool implementation and customisation for Austria and/or Slovakia

Description

Lead the planning, management, and successful delivery of projects and customisation activities for ASES from ATOSS workforce planning system with a clear focus on Austria and/or Slovakia.

You coordinate business and IT requirements, manage rollout work packages, and resolve technical and functional issues with the system provider, ensuring stakeholders remain aligned throughout delivery.

Responsibilities

• Lead the implementation and operational management of the workforce planning tool.
• Coordinate the project schedule and define, assign, and monitor work packages.
• Align and coordinate requirements from business functions (e.g., Retail Processes) and IT.
• Document results and translate them into actionable requirements with clearly defined roles and responsibilities.
• Ensure required documentation and country concepts are complete and up to date, including the operations manual and the roles and authorisation concept.
• Work closely with the system provider ATOSS and internally with IT/OST to efficiently resolve technical and functional issues.
• Ensure transparent, continuous information flow for all stakeholders.
• Prepare focused agendas and enforce timeboxing consistently.
• Apply and enforce centrally defined standards and blueprints.

Benefits

• Motivizer Benefits Platform with a monthly budget of 550 PLN and options including medical care packages, meal tickets, sports cards (Multisport and preferred gym memberships), cinema tickets, shop vouchers, discounts, and more.
• Language courses via a multi-language learning platform.
• Regular and systematic further training opportunities (internal and external).
• Community networking events, coding challenges, and company parties.

Requirements

• Completed university degree in Computer Science, Software Engineering, Project management, Business Analysis, or comparable field.
• Country-specific experience implementing or operating IT/HR systems in Austria and/or Slovakia, or in-depth functional expertise in workforce planning and time management (ideally including ASES from ATOSS).
• Experience managing rollout activities, system customisation, and compliance with local legal requirements such as working time legislation.
• Integration and process expertise: coordinate interfaces (e.g., Paisy or HR Reporting) and ensure client separation across Germany, Austria, and Slovakia.
• Project management ability to manage schedules, work packages, stakeholders, documentation, and standards with high accountability.
• Strong communication skills in English and Polish; readiness to work in a hybrid model in Katowice.

Nice to Have

• Operational sales experience.