Junior Accounts Payable (AP) Coordinator

Quick Facts

Type: Contract-to-hire (opportunity to convert to permanent)
Role: Junior Accounts Payable (AP) Coordinator
Work model: Hybrid — 3–4 days/week in office
Location: Stockholm, Sweden
Level: Junior

Description

This contract role is designed for someone early in their finance career to grow in a global Accounts Payable team. You will process EMEA supplier invoices, ensure VAT/compliance before posting, resolve invoice and payment discrepancies, and support the rollout of an AI-powered invoice automation solution through UAT and ongoing rule updates.

Responsibilities

• Process supplier invoices end to end for the EMEA region: PO matching, non-PO coding, and credit memos across multiple countries and currencies
• Validate invoices meet local VAT and compliance requirements before posting
• Investigate and resolve invoice/payment discrepancies, matching failures, and routing exceptions
• Support implementation of AI invoice automation: run UAT and validate vendor master data
• Monitor automation outcomes, flag errors, and update invoice rules to reduce manual work
• Write and maintain process documentation and standard operating procedures (SOPs); help train colleagues on new workflows
• Answer vendor and stakeholder questions and guide business owners on AP policies and systems
• Support vendor payments, month-end close, audits, and ad hoc analyses within AP when needed

Requirements

• Bachelor’s degree in Accounting, Finance, Business, or related field
• Fluency in written and spoken English
• Detail-oriented approach with interest in multi-country invoicing and VAT rules
• Clear communication and service/collaboration mindset with the ability to build relationships across levels
• Strong organization and ability to prioritize while staying calm in a fast-paced environment
• Tech-savvy and curious about automation/AI tools, with willingness to put them into practice
• Ability to see problems as opportunities to improve workflows
• 1 year of AP or similar finance experience is a plus

Benefits

• Contract engagement with path to permanent based on performance and business needs
• Hands-on training in AP systems and supportive international team
• Opportunity to contribute directly to an automation project shaping how AP works