Project Administration Coordinator

Quick Facts

• Role: Project Administration Coordinator

• Projects: Two ESF OPZ+ projects (families, children, education)

• Work setup: Prague with the possibility of mostly working from home

• Start: From 1 November (or by mutual agreement)

• Employment: Minimum 0.4 FTE (e.g., flexible part-time)

Description

You will support project administration and coordination for two ESF-funded projects focused on family support, children, and education. The role includes monitoring deadlines and activities, maintaining project documentation, supporting reporting and financial reconciliation, and tracking budget spending to flag discrepancies. You’ll also help ensure that outputs, evidence, and indicators are delivered on time.

Responsibilities

• Monitor deadlines, tasks, and fulfillment of project activities

• Keep project documentation and supporting materials organized

• Prepare inputs for reports and financial settlement/reconciliation

• Track budget spending and notify teams about inconsistencies

• Communicate with colleagues implementing the projects to ensure timely outputs, evidence, and indicators

• Assist with administration of project changes and related project communications

Requirements

• Experience with ESF project administration (mandatory)

• Careful and systematic working style

• Independent work with strong deadline management

• Communicative and proactive follow-up with colleagues

• Advanced skills in Excel and comfortable day-to-day work with documents

• Advantage: Knowledge of other subsidy and grant programs

Benefits

• Meaningful work supporting children, families, and education

• Flexible working hours and option for part of the work from home

• Friendly and informal team

• Long-term cooperation

• Compensation set individually based on experience, expertise, and scope of independent project administration (in line with typical OPZ+ wage guidance)