Invoicing & Collections Analyst

The purpose of this role is to ensure the accurate and efficient processing and execution of client invoices and follow up on the receipt of those invoices. You will also process payments to consultants, including self-billing.

This role requires a finance professional with strong interpersonal and stakeholder management skills. Since the work involves frequent interaction with internal and external clients, strong communication skills are important.

Key Responsibilities

• Generate time-and-material and fixed-fee invoices according to contract terms and deadlines.
• Ensure timely and accurate billing to maintain client payment cycles and reduce disputes.
• Process consultants’ invoices, including self-billing.
• Cooperate with suppliers and customers on accounting reconciliation.
• Perform cash allocation and investigate payment discrepancies.
• Assist GL accountants with treasury matching.
• Process client debit notes and necessary invoice corrections.
• Monitor production data to ensure accurate invoicing and alignment with contract terms.
• Follow up on outstanding invoices, address disputes, and work with clients to resolve issues.
• Perform collection and dunning processes for overdue invoices.
• Support the Sales team with invoicing-related matters.

Key Requirements

• Associate degree or comparable experience; studies in Finance, Accounting, or Business Administration preferred.
• 1 to 3 years of experience as an Invoicing and Collections Analyst.
• Good communication skills for interaction with internal and external clients.
• Understanding of efficiency and accuracy in standardized accounting processes.
• Ability to manage time and workload effectively, prioritizing tasks to meet invoicing, month-end close, and reporting deadlines.
• Focus on process optimization and proactively identifying opportunities to improve efficiency.
• Experience with ERP and project management systems and Excel.
• Fluent Portuguese and English; professional working proficiency in French or Spanish preferred.
• Availability to work in a hybrid model in Lisbon.

Other Details

This is a hybrid position based in Lisbon, requiring collaboration with various stakeholders and a focus on accurate invoicing and collections processes.