Administrative Secretary

Quick Facts

• Role: Administrative Secretary supporting Geriatrics and Extended Care leadership and the Respite Program

• Schedule: Monday through Friday, 8:00am to 4:30pm

• Telework: Not available

Description

Provide full-range office and administrative support to the Chief of Geriatrics and Extended Care, including coordination of the in-patient and out-patient Respite Program. You will manage correspondence, meetings, records, forms, transcription, and scheduling, and support data collection, reporting, and quality improvement activities.

Responsibilities

• Coordinate day-to-day administrative functions for the Chief
• Greet and route visitors/calls; schedule and execute staff, patient, and public meetings
• Control incoming correspondence and maintain action/recurring report tracking
• Prepare policy-compliant correspondence, background materials, and conference arrangements
• Support committees and maintain committee minutes, reports, and related documentation
• Transcribe correspondence and committee meeting materials in the appropriate format
• Maintain filing, key control, engineering work orders, and timekeeping for the service/programs
• Support credentialing/clinical privileging workflow and maintain physician record documentation
• Plan and coordinate administrative functions for Respite service delivery, including eligibility communications and data/report submissions
• Collaborate with clinical liaison to coordinate services, analyze program data, and support performance improvement reviews

Requirements

• U.S. citizenship
• Selective Service registration (for eligible males)
• Background/security investigation required
• Complete onboarding and provide acceptable pre-employment identification
• Seasonal influenza vaccination participation required
• Complete required probationary/trial period
• Meet federal qualification standards (specialized experience at GS-5 level or equivalent, or required progressive education, or an approved combination)

Benefits

Access to a comprehensive federal benefits package (eligibility depends on position type).