Prosthetics Contracting and Program Representative

Quick Facts

• Role: Prosthetics Contracting and Program Representative

• Schedule: Monday–Friday, 8:00am–4:30pm

• Telework: Not authorized

Description

This role manages prosthetics and sensory aids program operations within VA services, including contract administration, procurement package preparation, and monitoring vendor compliance. You will act as a technical advisor and liaison to clinicians, patients, caregivers, and contractors to ensure appropriate prosthetic equipment and benefits are provided. The position also supports quality assurance monitoring and compliance with JCAHO and related regulations.

Responsibilities

• Develop local organizational policies and procedures aligned with national policies

• Prepare and enter contract packages and related documentation in required systems

• Use appropriate procurement authority for implant purchases above micro-purchase thresholds

• Authorize and prepare purchase orders for biological and non-biological implants

• Serve as Contracting Officer Representative (COR) for assigned contracts

• Develop statements of work for service contracts

• Prepare sole source justifications (J&A)

• Monitor contracts for compliance with statements of work

• Receive, analyze, and process requests for prosthetic equipment and services

• Select and enter appropriate national CMS/HCPCS codes for items purchased and/or billed

• Coordinate and manage prosthetics-related specialty programs (e.g., clothing allowance, Home Oxygen, Automobile Adaptive Equipment, HISA)

• Determine eligibility; review medical and administrative files; interview and inspect equipment

• Authorize benefit payment and reimbursement; coordinate home and vendor visits

• Inspect and recommend approval of contractor prosthetic shops

• Manage monthly Home Oxygen program service/payment authorization

• Implement and monitor quality assurance activities and compliance with JCAHO standards of care

• Analyze and evaluate results from monitors and databases; implement new local/national guidelines

• Assist in budgeting: plan, develop, prepare, and estimate budgetary requirements; analyze costs and drive cost containment

• Communicate with contractors, stakeholders, and veterans; prepare correspondence and presentations

Requirements

• U.S. citizenship

• Selective Service registration for eligible males

• Written and spoken English proficiency

• Background/security investigation required

• Complete onboarding and pre-employment requirements (including I-9)

• Seasonal influenza vaccination participation requirement

• Meet the VA qualification standard: 1 year qualifying experience OR bachelor’s degree plus 24 semester hours in relevant coursework OR an equivalent combination

Benefits

Comprehensive federal employee benefits package (eligibility depends on position type).