Facility Maintenance Program Assistant

Quick Facts

• Schedule: Monday–Friday, 7:00am–3:30pm
• Work mode: Not virtual; must live within or be willing to relocate within a commutable distance of the duty location

Description

Support the facility maintenance control program by maintaining equipment status and repair history, overseeing preventive maintenance (PM) work orders, and keeping maintenance records accurate for labor and cost tracking. Prepare recurring maintenance performance reports and provide guidance/training on maintenance systems. Serve as the Contracting Officer Representative (COR) liaison for maintenance and operations contractor oversight and manage purchase-card/procurement recordkeeping.

Responsibilities

• Maintain and update equipment status, profiles, histories, technical references, parts lists, and maintenance procedures
• Track scheduled and unscheduled repairs; ensure records include major repairs, recurring issues, backlogs, hours worked, labor distribution, and material/equipment costs
• Assign and monitor PM schedules and procedures; track PM work orders; report work status, delays, and operational concerns
• Implement maintenance control system requirements for accurate tracking of labor, repair, procurement, and replacement costs; review labor charges for accuracy
• Recommend and coordinate training for trade workers and administrative staff based on system trends and troubleshooting needs
• Prepare weekly, monthly, quarterly, and annual maintenance operations and program performance reports
• Provide guidance and training on the work order system and other maintenance systems
• Coordinate with the Maintenance Section and other work units to ensure consistent and correct use of maintenance systems
• Review and update Maintenance and Operations Engineering Service policies to keep them accurate and aligned with current requirements
• Act as Contracting Officer Representative (COR) for Maintenance and Operations; oversee contractors/vendors and ensure compliance with contract requirements and engineering standards
• Communicate clearly and professionally in writing and in person
• Serve as purchase card holder and ordering official; process/reconcile transactions and maintain audit-ready financial records
• Monitor fund balances, enter purchase requests, and track items routed through contracting
• Perform other duties as assigned

Requirements

• U.S. citizenship
• Completion of all required steps in the hiring process, including an online assessment
• Subject to background/security investigation
• Selective Service registration required for males born after 12/31/1959
• Ability to complete online onboarding; provide acceptable identification documents (REAL ID compliant per 5/7/2025 rule)
• Seasonal influenza vaccination program participation is required
• Live within or be willing to relocate within a commutable distance of the duty location (not virtual)
• One year of specialized experience supporting maintenance management systems, preventive maintenance scheduling, and maintenance/equipment recordkeeping (equivalent to the next lower Federal grade)
• No educational substitution at this grade level

Benefits

A comprehensive federal benefits package is available to eligible employees; benefits eligibility depends on the specific position type (e.g., full-time, part-time, intermittent).