Project Assistant

Quick Facts

• Location: Berlin (near Hauptbahnhof)

Description

Support a project team in construction management by handling essential administrative and organizational tasks. You will be a point of contact for the team, organize meetings and workshops, support onboarding and offboarding processes, and coordinate business travel. You will also manage IT administration (IT ticket setup and SAP ordering requests), maintain documentation, and support email inbox functions—communicating in German and English.

Responsibilities

• Act as the main contact for administrative and organizational questions for the SOL construction management project team
• Plan and organize project meetings (room booking, catering)
• Manage events such as workshops
• Support administrative onboarding of new employees
• Support offboarding and monitor tool de-registrations
• Organize business trips for project members
• Create IT tickets and execute ordering requests in SAP
• Order office supplies and maintain documentation
• Handle correspondence in German and English
• Prepare slide decks and assist with email function inboxes

Requirements

• Completed vocational training as a Business Administration Clerk (Kaufmann/Kauffrau für Büromanagement) or a comparable field
• Experience in office management and organizational workflows
• Experience in assistant functions
• Very good German (C1) and good English (B2)
• Very good MS Office skills

Benefits

Role focused on hands-on project support across administration, events, onboarding/offboarding, and IT ordering/ticketing.