AI Tools Administration & Governance Student Worker

Quick Facts

• Flexible workload: up to 30 hours per week
• Working model: Hybrid (2 days per week in the office near Dworzec Gdański)
• Reporting to: AI Solution Architect / Modern Workplace Manager
• Focus area: Microsoft 365 Copilot, Claude, and AI Office / Modern Workplace

Description

Support responsible adoption of AI tools in an enterprise setting by helping with recurring administration, onboarding, governance tracking, community support, and user-question triage.

You’ll assist with day-to-day operational processes around AI tool access, license requests, and user onboarding, including Viva Engage community support, training follow-ups, and governance documentation.

This role is ideal for someone excited about AI and interested in learning how AI can be introduced responsibly in a large organization.

Responsibilities

• Maintain request and approval flow for Microsoft 365 Copilot and Anthropic Claude platforms
• Process license request handling and follow up on missing information
• Prepare onboarding communications for new users
• Maintain internal FAQs, guidance pages, and governance documentation
• Support Viva Engage communities for Copilot and Claude
• Collect and categorize user questions from sessions and channels
• Prepare follow-up posts after training or “Ask the Admins” sessions
• Track vendor/admin updates and summarize required actions
• Support reporting on usage, requests, approvals, and open issues
• Escalate compliance, security, architecture, or unclear cases to the responsible owner

Requirements

• Genuine curiosity about AI and active interest in following new AI tools, features, and use cases
• Structured and reliable working style
• Excellent Polish and English communication skills (C1/C2), spoken and written
• Comfortable working in an international Danish-Polish environment; English as main working language
• Comfortable using Microsoft 365 tools
• Ability to keep lists, trackers, and documentation accurate
• Willingness to understand responsible enterprise AI adoption (not casual use)
• Ability to distinguish standard admin tasks from topics requiring escalation
• Responsible handling of information and confidentiality

Benefits

• Experience with Microsoft 365 Copilot & Claude governance and adoption
• AI tool administration in an enterprise environment
• Exposure to license and access management processes
• Learn AI governance, compliance, and responsible adoption
• Experience with internal communication, community management, and user enablement