Business Systems Analyst (SharePoint)

Quick Facts

• Focus: Business process analysis and requirements for business/IT solutions with a SharePoint and Microsoft stack

• Core work: modelling and optimising processes, eliciting and documenting requirements/user stories, supporting delivery and change

Description

You will analyse, model, and optimise business processes and translate business needs into structured requirements. You will work with business stakeholders, process/product owners, and technical teams to ensure alignment between business architecture and system capabilities, while supporting continuous improvement and change initiatives.

The role also includes maintaining requirements/user stories across the system lifecycle and contributing to planning artifacts such as business cases and transition roadmaps.

Responsibilities

• Analyse and document value chains, process flows, organisational roles, business capabilities, and data structures

• Gather and assess requirements, stakeholder expectations, and user stories

• Clarify and prioritise requirements with business specialists/Product Owners and support implementation through the SDLC

• Translate business, user, and technical needs into business requirements documentation

• Link business objectives and expected benefits to project priorities, solution components, and system functionalities

• Assess existing business/IT systems to identify gaps and improvement opportunities

• Support evaluation of alternative solution approaches

• Contribute to business cases, feasibility assessments, and cost-benefit analyses

• Participate in solution design, testing, quality assurance, and change management activities

• Design and validate business processes to ensure effectiveness and efficiency

• Plan and coordinate continuous business process improvement initiatives and process optimisation opportunities

• Quantitatively analyse business processes (cost-benefit, performance evaluation, scenario-based analysis)

• Coordinate organisational change, including employee training and adoption planning

• Support business users in strategic and operational planning

• Contribute to business architecture transition roadmaps toward target operating models

• Establish performance monitoring frameworks to measure effectiveness and drive further improvements

• Communicate objectives, justification, requirements, and scope to stakeholders

Requirements

• University degree

• Minimum 5 years of professional experience in IT-related roles

• At least 3 years of experience in business analysis or a comparable position

• CCBA OR Certified UML Professional – Foundation Level OR BPM Fundamental Level certification

• Experience across at least one complete software development lifecycle (requirements to delivery)

• Good knowledge of business process modelling techniques, particularly BPMN

• Experience eliciting, analysing, and documenting requirements including user stories

• Familiarity with analytical and modelling notations (UML capability/activity/state diagrams; logical data models)

• Proficiency in business process and system modelling tools (e.g., Sparx Enterprise Architect, ARIS Architect)

• Excellent analytical and communication skills for cross-functional collaboration

• Ability to create, structure, and maintain high-quality analytical and project documentation

• Strong problem-solving skills for complex business challenges

• Experience as a Business Analyst on large-scale projects (>12 months) with budgets exceeding EUR 1 million

• Practical experience analysing processes in Financial Management, Legal, HR, and/or other administrative functions

• Advantage: logistics/warehouse/asset/fleet/project management process experience

• Practical experience in Microsoft technology environments, including SharePoint and Power Apps

Benefits

• Long-term project stability and opportunities to grow across IT

• Flexible cooperation models (B2B, employment contract, or civil contract)

• Medicover healthcare (including extended dental), FitProfit sports card, English lessons

• In-office F45 gym training sessions with professional trainers

• Employee referral program

• IT certification funding

• Flexible working: hybrid, fully remote, or office-based (depending on project)

• Company events and team-building trips

• Social impact initiatives (e.g., Szlachetna Paczka, #PomagamyNexio)