IT Contract Specialist

Quick Facts

• Hybrid work in Warsaw (3 days per week in the office)
• Availability required: immediately or with a short notice period

Description

You will coordinate processes related to contracts for technology services and solutions, from documentation preparation through updates and ongoing support of contract terms. The role includes contract analysis, support for vendor selection (including RFPs), negotiation support on pricing and scope, and monitoring contract compliance. You will also coordinate information exchange between technology, procurement, and legal stakeholders and support communication with external IT vendors.

Responsibilities

• Coordinate contract-related processes for technology services and solutions
• Analyze contract terms and identify items requiring additional verification or agreement
• Support contract lifecycle activities from documentation preparation to updates and handling of current agreements
• Coordinate vendor selection processes and prepare materials needed to run them
• Participate in RFP processes and analyze vendor proposals against business and contractual conditions
• Support negotiations regarding pricing, service scope, and cooperation terms
• Monitor contract arrangements and verify delivery against the agreed rules and procedures
• Coordinate information flow between stakeholders across technology, procurement, and legal functions
• Support collaboration with external IT service providers and clarify issues related to executed contracts

Requirements

• Minimum 2–3 years of experience in IT Contract Management, Procurement, Vendor Management, or coordinating vendor collaboration
• Hands-on experience analyzing and operating contracts with knowledge of contract lifecycle stages
• Experience with contracts for IT services, technology, or other complex business services
• Knowledge of RFP processes and experience supporting vendor selection and assessment
• Experience participating in commercial/contract negotiations (pricing, scope of services, cooperation terms)
• Experience collaborating with technology vendors and coordinating topics requiring multiple organizational areas
• Ability to analyze contract documentation, identify risks, inconsistencies, and issues needing further agreement
• Comfort working with business, technology, procurement, and legal stakeholders
• Excellent organization and ability to coordinate multiple contract processes in parallel
• Fluent English to communicate and analyze documentation in an international environment

Benefits

• Work on an international project covering contract management for complex technology services
• Involvement across multiple stages of the contract lifecycle
• Exposure to RFPs, negotiations, and collaboration with global technology vendors
• Complex topics at the intersection of technology, procurement, and legal