SAP VIM Subject Matter Expert (OpenText Vendor Invoice Management)

Quick Facts

• Role: SAP VIM Subject Matter Expert (OpenText Vendor Invoice Management)

• Focus: Procurement document and invoice processing automation in SAP S/4HANA

• Context: SAP Center of Excellence (CoE)

Description

Drive and continuously improve VIM processes for procurement documents and approvals using OpenText Vendor Invoice Management for SAP S/4HANA. Own business-process mapping to standard SAP VIM capabilities, configure workflow rules and user roles, and oversee integration of e-invoices from KSeF with verification and posting in SAP VIM. Lead OCR effectiveness optimization with OpenText IES, support complex issues (2nd/3rd line), and coordinate testing and change with Key Users.

Responsibilities

• Design, implement, and optimize VIM document flow and approvals for purchasing documents

• Collect and analyze business requirements and map them to SAP VIM standard solutions

• Supervise KSeF e-invoice retrieval, validation, and posting/declaration process within SAP VIM

• Configure business rules, approval paths, user roles, and document types

• Resolve complex process/system issues (support level 2 and 3)

• Supervise and optimize OCR performance using OpenText Information Extraction Service (IES)

• Prepare test scenarios, coordinate UAT, and run trainings/workshops for Key Users

Requirements

• Higher education (preferred: finance, accounting, management, or IT)

• 3–4+ years of hands-on experience with SAP VIM (OpenText) as a SME/consultant/analyst

• Practical expertise in configuring workflow processes, decision roles, and validation rules in SAP VIM

• Practical knowledge of KSeF requirements for VIM processes in Poland

• Knowledge of SAP RE-FX, SAP Group Reporting, or SAP Analytics Cloud (SAC) is a plus

• Ability to take end-to-end responsibility from business analysis and design to stabilization

• Excellent interpersonal skills; translate technical SAP details to business language and vice versa

• Proactive stakeholder management; experience in CoE structures or large transformation programs

• English communication skills for business and technical contexts (B2/C1)

Benefits

• Help build SAP Center of Excellence structures from scratch

• Real impact on designed processes and solutions; participate in interesting projects

• Work on the latest SAP S/4HANA release and modern reporting tools (SAP DataSphere, SAC, Group Reporting)

• Clear career path within the CoE, professional training, and subject-matter support

• Access to SAP Learning Hub training platform

• Full-time employment via employment contract or contract; hybrid work (3 days/month in Kraków)

• Benefits package: MultiSport or Medicover Sport, medical care, group insurance, lab testing discounts, online language courses, and internal recruitment/training opportunities