Digital Document Specialist

🏢 Summary: Document Scanning Operator role focused on document digitization, mail operations, records management, and office support in a fast-paced environment. The position includes scanning, indexing, shipping/receiving, equipment support, and cross-functional reception coverage. Offers training, career growth opportunities, and a comprehensive benefits package. 🗂️ Requirements: High School Diploma or equivalent, Basic Microsoft Office proficiency, Ability to perform repetitive work in a fast-paced environment, Strong attention to detail and accuracy, Strong organizational and time management skills, Ability to work independently, Ability to adapt to changing priorities, Ability to learn document management systems and site procedures, Compliance with onsite security policies, Ability to lift and move boxes/packages up to 40–60 lbs., Manual dexterity to operate scanners and office equipment 📃 Skills: Microsoft, Office, Scanning, Indexing, Records, Mailroom, Shipping, Receiving, MFDs, Printing 🏢 Description: Reports To: Client Services Supervisor, Client Services Manager, or equivalent leadership Typical Work Schedule: Monday–Friday | 9:00AM - 6:00PM Power the Transition from Paper to Digital If you enjoy structured work, repetitive tasks, and working behind the scenes to keep operations moving, this role is for you. As a Document Scanning Operator, you'll support document preparation, scanning, indexing, and records management activities while helping preserve important business records. This role also serves as a cross-trained team member, providing reception/concierge coverage and light facilities support as operational needs require. Why This Role Matters Your work ensures physical records are accurately converted into organized digital files that support business continuity and accessibility. What You'll Do Mail & Document Operations - Receive, sort, and track incoming mail and packages using chain-of-custody systems - Process outgoing mail and shipments - Notify employees of deliveries and respond to mail and package inquiries - Distribute mail, packages, and office materials to company personnel Business Service Center & Equipment Support - Operate and maintain multifunction devices (MFDs), including replenishing toner and paper - Support copy/print requests and submit service tickets when needed - Maintain an organized and professional Business Service Center Office & Hospitality Support - Monitor, replenish, and order office supplies - Restock pantry, kitchen, conference, and meeting areas - Assist with meeting room setups and office moves - Perform light maintenance and cleaning duties as needed Client Service & Cross-Functional Support - Deliver exceptional customer service and build positive relationships with employees and internal teams - Handle sensitive matters with professionalism and discretion - Provide reception or concierge coverage as needed - Cross train backup personnel on procedures and support additional operational needs during downtime What You Bring - Strong attention to detail and accuracy - Ability to perform repetitive work in a fast-paced environment - Strong organizational and time management skills - Basic computer proficiency, including Microsoft Office - Ability to work independently and adapt to changing priorities - Experience with document imaging, records management, or shipping/receiving is a plus Qualifications - High School Diploma or equivalent required - 1+ years of related experience preferred - Ability to learn document management systems and site procedures - Must follow onsite security policies, including restrictions on phones and imaging devices on active work floors Physical Requirements - Ability to lift and move boxes/packages up to 40–60 lbs. using appropriate equipment - Ability to stand, walk, bend, kneel, and sit for extended periods - Manual dexterity required for operating scanners and office equipment Travel: None or Negligible Other Duties: Responsibilities may change based on operational needs. What We Offer - Career growth opportunities and skill development - Learning and development programs - Employee recognition programs - Benefits including medical, dental, vision, HSA, 401(k) matching, life insurance, paid time off, and employee assistance programs

🏢 Summary: Full-time Legal Document Specialist role focused on preparing, editing, and ensuring compliance of service of process affidavits and e-filing documents for law firms and pro se parties. The position requires strong legal documentation experience, attention to detail, and knowledge of state and federal filing requirements. Offers hourly pay with overtime eligibility and comprehensive benefits. 🗂️ Requirements: Experience as paralegal or legal assistant, Experience drafting and reviewing legal documents, Knowledge of state and federal service of process regulations, Familiarity with e-filing procedures, Strong proofreading and editing skills, Ability to ensure legal compliance, Ability to manage multiple tasks and meet deadlines 📃 Skills: EFiling, LegalDocumentation, Affidavits, Proofreading, Editing, Compliance, MicrosoftOffice 🏢 Description: Position Overview We are seeking a Legal Document Specialist with a legal or paralegal background to support the team in the creation, editing, and preparation of affidavits of service and nonservice for law firms and pro se parties. This role is essential to ensuring legal compliance and the highest level of accuracy in service of process and e-filing operations. The ideal candidate will bring expertise in legal documentation, a keen attention to detail, and a thorough understanding of legal language, ensuring affidavits are precise, compliant, and delivered on time. This is an excellent opportunity for individuals with legal assistant, paralegal, or law firm experience who thrive in fast-paced environments. Key Responsibilities Prepare and Edit Legal Affidavits: - Draft, review, and edit service of process affidavits for accuracy, completeness, and legal compliance. - Ensure all affidavits meet state and federal guidelines. Quality Assurance: - Conduct meticulous reviews of legal documents to ensure accuracy in spelling, grammar, and content. Compliance Oversight: - Ensure all documents are fully compliant with legal standards, including state-specific filing requirements and procedural guidelines. E-Filing: - Prepare and finalize certain affidavits for electronic filing, ensuring proper formatting and accuracy. Collaboration: - Work closely with legal teams, process servers, and other departments to maintain efficient workflows and meet deadlines. Adaptability: - Stay current with evolving legal procedures and process changes, adapting quickly to new technologies and methods. Qualifications - Prior experience working as a paralegal, legal assistant, or in a similar legal environment. - Strong background in preparing, editing, and reviewing legal documents such as affidavits, legal briefs, or similar materials. - Familiarity with state and federal legal guidelines related to service of process and e-filing. - Exceptional editing and proofreading skills with a focus on accuracy and legal precision. - Demonstrated ability to manage multiple tasks with a high degree of organization and responsibility. - Consistently professional, courteous, and responsive in all communications. - Ability to problem-solve and proactively address issues before escalation. - Bachelor's degree or paralegal certification is preferred but not required. Compensation & Benefits - Hourly Pay: $21 - $23 per hour, plus overtime based on experience. - Eligible to participate in the company bonus plan. - Medical, dental, vision, disability insurance, and 401(k) available. - Flexible paid time off and holiday policies. - Necessary equipment provided. - A full 8 hours of actual work time (excluding lunch breaks) is expected each workday. E-Verify This company participates in E-Verify.

🏢 Summary: The offer is for a Client Services Associate responsible for delivering on-site office and mailroom support, including mail processing, shipping and receiving, office supply management, and front desk backup. The role focuses on providing high-level customer service while ensuring business service center operations run smoothly. It combines operational, administrative, and light facility support duties in a client-facing environment. 🗂️ Requirements: High School Diploma or equivalent, Knowledge of shipping and receiving procedures, Experience with MS Office Suite, Ability to operate multi-function devices (MFDs), Ability to use computer-based systems for mail tracking and job functions, Ability to validate packing slips and select appropriate packing materials, Ability to lift 40 lbs or more frequently, Ability to work assigned hours set by manager, Strong organizational and time management skills, Ability to work independently and follow policies and procedures 📃 Skills: MSOffice, MFD, MailProcessing, Shipping, Receiving, CopyPrint, ComputerSystems, ChainOfCustodySoftware 🏢 Description: Client Services Associate Reports To: The Client Services Associate will report to the Client Services Supervisor, Client Services Manager, or equivalent leadership. Job Overview: The Client Services Associate provides exceptional office and mail services, delivering operational functions in the following areas: processing of inbound/outbound mail, distributing/delivering of mail, shipping and receiving product and supplies to support onsite business service center, replenishing/organizing/ordering office supplies (pens, paper, toner), insuring copy/print machines are functional and stocked, serving as a backup to the front of office (reception/concierge), and providing light maintenance/cleaning. Overall, this position continuously offers the highest level of service to all client and SPS employees while maintaining a professional image of the company by providing prompt, courteous and efficient service. Duties and Responsibilities: Provides 5-star customer service to all employees (in all forms of communication). Receives inbound mail/packages and sorts incoming mail and inputs into chain of custody software package. Manages outgoing mail/package transactions. Performs duties associated with shipping and receiving of materials. Notifies employees upon receipt of inbound deliveries. Distributes mail/packages to company personnel. Acts as point of contact for company personnel on mail/package inquiries. Performs daily key ops of convenience multi-function devices (ensuring functionality, replenish toner/paper). Submit work orders for certain requests. Service and replenish the barista, pantry, conference, kitchen, or meetings areas. Will perform meeting room and conference room set ups. May perform building occupant moves within assigned facilities. Will perform light maintenance and cleaning duties as assigned. Maintains the Business Service Center area in a neat and orderly fashion. Monitors level of office supplies on the floor, and replenishing and orders accordingly. Assists with copy/print orders and/or monitoring the copy/print equipment for satisfactory functionality. Proactively seeks out additional work during downtime. Builds professional relationships with customers and other teams. Maintains professionalism and composure when interacting with all employees. Trains back-up and providing guidance on policies and procedures. Determines what additional support is needed when handling sensitive inquiries. Provides exceptional customer service to client. Provides reception or concierge (front of office) coverage as needed. Competencies: Strong verbal and written communication skills. Excellent customer service skills. PC skills MS Office Suite experience. Ability to handle multiple tasks simultaneously. Good organizational skills. Working knowledge of MFD equipment. Requires knowledge and understanding of shipping/receiving procedures and ability to comprehend instructions. Possesses ability to work independently and capable of completing projects. Ability to determine correct method and packing material as well as validate packing slips for accuracy of incoming and outgoing materials. Qualifications and Education Requirements: High School Diploma (or equivalent) required. 1+ years prior work experience preferred. Ability to work assigned work hours determined by manager. Excellent organizational and time management skills. Analytical abilities and aptitude in problem-solving. Superb written and verbal communication skills. Current knowledge or ability to learn computer-based systems required for functions of position. Required to maintain an overall professional appearance and attitude. Adhere to all policies and procedures required. Physical Demands: Approximately 50% of the time this position requires the below physical demands. Fine and/or gross motor skills, including the ability to grasp, lift and/or carry or otherwise move packages on a standard wheeled cart with a load capacity of 60 lbs. Ability to walk, bend, kneel, stand, and/or sit for an extended period of time. Manual dexterity required for operating office machinery (phone, copy machines, binding equipment, etc.). Ability to lift or move 40 lbs. or greater frequently. Travel: None or Negligible Other Duties: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. WHAT WE OFFER Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities! Learning & Development: We promote a work culture of learning so that you can develop to be the best at what you do. We Recognize Talent: We offer a variety of recognition programs for all levels of employees. Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k with matching, Entertainment Discounts, and Paid Time Off. Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.

🏢 Summary: The Client Services Associate delivers on-site mailroom, shipping/receiving, office support, and front desk coverage while ensuring high service standards. The role includes handling inbound/outbound mail, maintaining office equipment and supplies, supporting meetings, and performing light maintenance. This position requires strong organizational skills, customer service focus, and proficiency with office systems and equipment. 🗂️ Requirements: High School Diploma or equivalent, Knowledge of shipping and receiving procedures, Working knowledge of multi-function devices (MFD), Proficiency in MS Office Suite, Ability to operate office machinery, Ability to lift 40 lbs or more frequently, Ability to manage multiple tasks simultaneously, Strong organizational and time management skills, Ability to work assigned hours, Professional appearance and adherence to policies 📃 Skills: MSOffice, MFD, Shipping, Receiving, DataEntry, Inventory, Copying, Printing, Packaging, ComputerSystems 🏢 Description: Job Title: Client Services Associate Reports To: The Client Services Associate will report to the Client Services Supervisor, Client Services Manager, or equivalent leadership. Job Overview: The Client Services Associate provides exceptional office and mail services, delivering operational functions in the following areas: processing of inbound/outbound mail, distributing/delivering mail, shipping and receiving products and supplies to support the onsite business service center, replenishing/organizing/ordering office supplies (pens, paper, toner), ensuring copy/print machines are functional and stocked, serving as backup to the front office (reception/concierge), and providing light maintenance/cleaning. This position offers the highest level of service to all employees while maintaining a professional image by providing prompt, courteous, and efficient service. Duties and Responsibilities: - Provides 5-star customer service to all employees. - Receives inbound mail/packages, sorts incoming mail, and inputs into chain of custody software. - Manages outgoing mail/package transactions. - Performs shipping and receiving duties. - Notifies employees upon receipt of inbound deliveries. - Distributes mail/packages to personnel. - Acts as point of contact for mail/package inquiries. - Performs daily key operations of multi-function devices (ensuring functionality and replenishing toner/paper). - Submits work orders as required. - Services and replenishes pantry, conference, kitchen, and meeting areas. - Performs meeting and conference room setups. - Assists with building occupant moves. - Performs light maintenance and cleaning duties. - Maintains Business Service Center area in a neat and orderly fashion. - Monitors and replenishes office supplies. - Assists with copy/print orders and equipment monitoring. - Trains backup staff on policies and procedures. - Provides reception/concierge coverage as needed. Competencies: - Strong verbal and written communication skills. - Excellent customer service skills. - PC skills with MS Office Suite experience. - Ability to handle multiple tasks simultaneously. - Good organizational skills. - Working knowledge of MFD equipment. - Knowledge of shipping/receiving procedures. - Ability to validate packing slips and select proper packing materials. Qualifications and Education Requirements: - High School Diploma (or equivalent) required. - 1+ years prior work experience preferred. - Excellent organizational and time management skills. - Analytical and problem-solving abilities. - Current knowledge or ability to learn required computer-based systems. - Professional appearance and attitude. - Adherence to company policies and procedures. Physical Demands: - Ability to grasp, lift, and move packages using a wheeled cart (up to 60 lbs capacity). - Ability to lift or move 40 lbs or more frequently. - Ability to walk, bend, kneel, stand, and sit for extended periods. - Manual dexterity for operating office machinery. Travel: None or negligible. Pay Range: $18.50—$19.50 USD What We Offer: - Career growth opportunities. - Learning and development programs. - Employee recognition programs. - Comprehensive benefits including Medical, Dental, Vision, HSA, 401k with matching, Life Insurance, Disability coverage, Paid Time Off, and additional supplemental benefits.

🏢 Summary: The offer is for a Document Management Specialist responsible for developing, implementing, and optimizing structured document management systems within large-scale infrastructure and technical projects. The role ensures compliance with company-wide standards, quality assurance, and efficient documentation processes across complex project environments. It includes ownership of DMS tools, audits, reporting, and close collaboration with project stakeholders. 🗂️ Requirements: Completed degree in Engineering, Natural Sciences, Business, Information Management or equivalent qualification, Professional experience in document management, preferably in large-scale or technical projects, Strong knowledge of document management systems (DMS), Experience with SharePoint, MS Teams or Thinkproject, Fluent German and English (written and spoken), Experience in quality assurance, audits and reporting within document management, Understanding of compliance, governance and project requirements 📃 Skills: DMS, SharePoint, Thinkproject, MSTeams, Compliance, Governance, Reporting, Auditing, QualityAssurance 🏢 Description: Zur Unterstützung unserer Infrastruktur‑ und Großprojekte suchen wir eine engagierte Persönlichkeit im Bereich Dokumentenmanagement. In dieser Rolle verantworten Sie die Entwicklung, Steuerung und Sicherstellung eines strukturierten und effizienten Dokumentenmanagements innerhalb komplexer Projektlandschaften. Ihre Aufgaben Weiterentwicklung, Implementierung und Optimierung von Dokumentenmanagement-Strukturen und ‑Prozessen Umsetzung und Sicherstellung von unternehmensweiten Dokumentenmanagement-Richtlinien und Standards Steuerung eines systematischen, transparenten und nachhaltigen Dokumentenmanagements innerhalb von Projekten Fachliche Beratung und Unterstützung von Projektteams sowie internen Organisationseinheiten Koordination und Sicherstellung der Dokumentationsqualität (z. B. Vollständigkeit, Versionierung, Nachverfolgbarkeit) Verantwortung für DMS-Systeme inkl. Weiterentwicklung und Betreuung (z. B. SharePoint, thinkproject o. ä.) Durchführung von Qualitätssicherungsmaßnahmen, Audits und Reportings im Dokumentenmanagement Sicherstellung der Einhaltung von Compliance‑, Governance‑ und Projektanforderungen Enge Zusammenarbeit mit internen und externen Stakeholdern (Projektleitung, Lieferanten, Dienstleister) Mitwirkung an der Optimierung und Standardisierung von Prozessen sowie Umsetzung von Best Practices und Lessons Learned Ihr Profil Abgeschlossenes Studium (z. B. Ingenieurwesen, Naturwissenschaften, Wirtschaft, Informationsmanagement) oder vergleichbare Qualifikation Berufserfahrung im Dokumentenmanagement, idealerweise in Großprojekten oder technischen Projektumfeldern Fundierte Kenntnisse in Dokumentenmanagement-Systemen (DMS) sowie hohe IT-Affinität Erfahrung im Umgang mit Tools wie SharePoint, MS Teams oder Thinkproject Sehr gute Deutsch- und Englischkenntnisse in Wort und Schrift Strukturierte, eigenständige und qualitätsbewusste Arbeitsweise Ausgeprägte Kommunikationsfähigkeit und Durchsetzungsvermögen Hohe Organisationsfähigkeit sowie ein gutes Verständnis für Prozesse und Schnittstellen

🏢 Summary: Manager, Client Service role overseeing client service teams within a financial advisory environment, combining people management, operational oversight, and hands-on client service responsibilities. The position focuses on improving team productivity, ensuring exceptional client experience, and serving as a subject matter expert on complex financial account topics. Offers competitive compensation, incentive eligibility, and a comprehensive benefits package. 🗂️ Requirements: Bachelor’s degree (Business, Economics, Accounting, Finance or related), Minimum 2 years financial industry experience, Minimum 2 years client-facing experience, Ability to manage and develop team members, Proficiency with financial planning software, Proficiency with Salesforce, Proficiency with MS Office Suite 📃 Skills: Salesforce, MSOffice, FinancialPlanningSoftware, HRSystems, Timekeeping, PerformanceManagement, 10b5-1, RMD, TaxLossHarvesting, CashAudits 🏢 Description: Job Summary: The Manager, Client Service works collaboratively with the Director, Client Service on: team member management and development, increasing overall productivity of direct reports, promoting excellence in servicing the existing client base with efficiency and attention to detail, and performing Client Service Specialist responsibilities. Responsibilities: People Management - Participate in the hiring, training, mentoring and supervision of all Client Service Specialists, Client Service Coordinators and Interns in an office - Maximize talent via employee development and coaching - Facilitate a strong team culture and sharing of best practices across an office or team - Partner with Client Service Leadership Team to facilitate ongoing CSS training and development - Handle all manager functions in the HR system including timekeeping, PTO requests, and performance reviews for direct reports Operations Management - Optimize productivity by coordinating Client Service Specialist coverage and prioritizing workflow within the office - Ensure an exceptional client experience in the office/team - Act as a local contact for operational issues or challenges - Serve as subject matter expert for complex account-related topics such as 10b5-1 plans, pledged asset lines, account overlays, and separate account managers - Coordinate local projects such as RMDs, tax loss harvesting, cash audits, and tracking of new deposits Leadership - Directly impact growth and client retention and monitor progress toward team goals - Participate as a member of the senior manager's leadership team to contribute to local strategy decisions - Coordinate team meetings and events - Identify scalable solutions and process improvements and collaborate with relevant departments to update processes - Support Branch Operations on new projects and initiatives - Support Learning and Development on Client Service Specialist trainings - Office management responsibilities as assigned Requirements: Education: - Bachelor’s degree or equivalent (preferably Business, Economics, Accounting or Finance related) Experience: - Minimum 2 years of financial industry related experience - Minimum 2 years of client-facing experience - Experience interacting with individuals at all income levels in a professional and confidential manner Certifications: - Notary designation a plus Job Skills: - Self-motivated and well-organized with ability to work independently and in a team - Excellent verbal, written, analytical and organizational skills - Technical and analytical ability with multi-tasking and project management skills - Proficiency with financial planning software, Salesforce and MS Office Suite - Flexible, reliable, trustworthy, and able to maintain confidentiality Work Schedule: Monday through Friday, 8:00AM – 5:00PM. Working Conditions: Professional office environment with assigned workstation. Compensation: - Base Pay Range: $100,000—$110,000 USD - Eligible for incentive compensation programs Benefits: - Company Paid Basic Life & AD&D Insurance - Company Paid Short-Term and Long-Term Disability Insurance - Supplemental Life & AD&D; Short-Term Disability; Accident; Critical Illness; and Hospital Indemnity Insurance - Three Cigna medical plan offerings including two High Deductible Health Plans and one Traditional Co-Pay plan - Kaiser Medical plans available in California - Health Savings Account (HSA) with company contributions (for HDHP enrollment) - Two Dental plans - Vision Insurance - Dependent Care Savings Account - 14 Company Paid Holidays including a full week off at Thanksgiving - Generous paid time off for vacation and sick days - Employee Assistance Plan - Family Medical Leave - Paid Parental Leave (8 weeks) - Maternity benefits combining STD and Parental Leave - Adoption Assistance Reimbursement Program - Company Paid Concierge Services - 401(k) Retirement Plan with Traditional and Roth options and employer match - Pet Insurance - Personalized financial planning and guidance at preferred employee pricing

🏢 Summary: On-call field support role providing mailroom, reception, facilities, shipping/receiving, and office services coverage across multiple client sites. The position requires flexibility, strong customer service, and the ability to manage office operations, mail handling, copy/print support, and facilities assistance in a fast-paced environment. Benefits include career development opportunities, training programs, healthcare coverage, and retirement matching. 🗂️ Requirements: High School Diploma or equivalent, MS Office Suite proficiency, Knowledge of shipping and receiving procedures, Ability to operate MFD and office equipment, Strong verbal and written communication skills, Excellent customer service skills, Ability to multitask, Organizational and time management skills, Ability to work independently, Ability to work flexible hours, Ability to lift and move 40 lbs or more frequently, Ability to use computer-based systems 📃 Skills: Office, MSOffice, Shipping, Receiving, MFD, Copying, Printing, Mailroom, Facilities, Reception, Troubleshooting 🏢 Description: Job Title: Field Support Specialist (On-Call) Reports To: The Field Support Specialist (On-Call) will report to the Client Services Supervisor, Client Services Manager, Human Resources, or equivalent leadership. Job Overview: The Field Support Specialist/Mailroom Specialist provides exceptional office and mail services in a floating capacity for positions where regular employees are out of office or when additional project coverage is required. The role includes assisting with mail, reception, hospitality, facilities, copy/print, and related office service functions. This position is based out of a specific client home office and may be sent to different client sites at short notice as needed. Duties and Responsibilities: - Provides 5-star customer service to all employees. - Answers calls and supports incoming and outgoing visitors. - Assists with facilities duties including troubleshooting tickets, ordering supplies, and stocking kitchens/service areas. - Receives and sorts inbound mail and packages and inputs them into chain of custody software. - Manages outgoing mail and package transactions. - Performs shipping and receiving duties. - Notifies employees of inbound deliveries. - Distributes mail and packages to personnel. - Assists with office moves. - Supports copy/print orders and monitors equipment functionality. - Assists with conference room setup and breakdown. - Seeks additional work during downtime. - Builds professional relationships with customers and teams. - Maintains professionalism and composure. - Trains backup staff and provides procedural guidance. - Determines additional support needed for sensitive inquiries. - Provides reception or concierge coverage as needed. Competencies: - Strong verbal and written communication skills. - Excellent customer service skills. - PC skills with MS Office Suite experience. - Ability to handle multiple tasks simultaneously. - Good organizational skills. - Working knowledge of MFD equipment. - Knowledge of shipping and receiving procedures. - Ability to work independently and complete projects. - Ability to validate packing slips and determine correct packing methods. - Ability to work flexible schedules and hours. Qualifications and Education Requirements: - High School Diploma or equivalent required. - 6+ months prior work experience preferred. - Ability to work assigned hours. - Excellent organizational and time management skills. - Analytical and problem-solving abilities. - Strong written and verbal communication skills. - Ability to learn computer-based systems. - Professional appearance and attitude required. - Adherence to company policies and procedures. Physical Demands: - Ability to grasp, lift, carry, or move packages using wheeled carts with up to 60 lbs capacity. - Ability to walk, bend, kneel, stand, or sit for extended periods. - Manual dexterity for operating office machinery. - Ability to lift or move 40 lbs or greater frequently. Travel: None or negligible. Compensation: Pay Range: $19—$20 USD What We Offer: - Career growth opportunities. - Learning and development programs. - Employee recognition programs. - Benefits including Medical, Dental, Vision, HSA, 401k with matching, Life Insurance, Paid Time Off, and additional supplemental benefits.

🏢 Summary: Full-time, in-office Legal Document/Intake Specialist role supporting law firms with process serving and document delivery operations. The position focuses on reviewing and processing legal documents, data entry, digital record management, and client communication in a fast-paced environment. Offers hourly pay, benefits, and the opportunity to contribute to efficient legal service operations. 🗂️ Requirements: High school diploma or GED, Ability to work on-site 5 days a week, Experience in general office or administrative work, Proficiency with basic computer systems, Familiarity with Microsoft Office (Word, Excel), Strong typing and accurate data entry skills, Ability to manage multiple tasks in a fast-paced environment, Strong organizational and time-management skills, Clear written and verbal communication skills, Professional demeanor with clients and legal professionals 📃 Skills: Microsoft, Word, Excel, DataEntry, DocumentManagement, Scanning, Imaging, OfficeSoftware 🏢 Description: Location: San Antonio, TX. Full-time in officeSchedule: Monday - Friday | 9:30 AM - 5:00 PM Company Overview We're Proof, a high growth company in the legal tech industry founded in 2017. Our best-in-class legal services platform is trusted by over 3,000 law firms across the U.S. and serves countless pro se parties. Our core offerings, Service of Process and E-Filing, are designed to make legal services more accessible, efficient, and transparent. We are on track to double our business again this year and are looking for dedicated, detail-oriented professionals to join our team as we continue to scale. If you are passionate about transforming the legal industry and believe in making legal services more affordable and accessible to all, we invite you to join our mission-driven team. Position Overview We are a busy and growing legal services company supporting law firms with process serving and document delivery. We are looking for a reliable and detail-oriented Legal Document/Intake Specialist to help keep daily operations running smoothly. This role is ideal for someone who enjoys organization, working with legal documents, and supporting a fast-paced office environment. You will work closely with our internal team to ensure that they are supported. What You'll Do Review and process legal documents for accuracy and completeness Perform data entry to initiate, update, and close case files Prepare, scan, image, and upload legal documents for law firm clients Maintain organized digital records and case documentation Communicate with law firms, customers, and contract process servers regarding case updates Perform collection calls for past due balances when necessary Provide professional and courteous customer service Assist with general administrative and clerical duties to support office operations What You'll Bring High school diploma or GED required 2+ years of general office or administrative experience preferred Comfortable using basic computer systems and office software Familiarity with Microsoft Office (Word, Excel) Strong typing and data entry accuracy Ability to manage multiple tasks in a fast-paced environment Strong organizational and time-management skills Clear written and verbal communication skills Professional demeanor when working with clients and legal professionals Work Environment This is an in-office position in a professional office setting. Employees in this role: Work primarily at a computer workstation Frequently use office equipment such as scanners, printers, and imaging systems May occasionally move items weighing up to 10–25 pounds Must be able to remain seated or stationary for extended periods while working on a computer Must be located in the San Antonio metropolitan area with the ability to work from the office 5 days a week. Compensation and Benefits Full-time, hourly position $17 per hour, plus overtime Medical, dental, vision, disability insurance, and 401K available. Flexible time off (paid planned and sick time, and paid holidays). Equipment provided. E-Verify This company participates in E-Verify, for more information view the Participation and Right to Work Posters.

🏢 Summary: The offer is for a Client Services Associate focused on asset management, shipping/receiving operations, and on-site hardware lifecycle support. The role involves tracking, tagging, auditing, and securely handling hardware assets while maintaining accurate inventory records and supporting office equipment and customer service needs. It combines warehouse logistics, data management, and technical asset handling responsibilities in a service-oriented environment. 🗂️ Requirements: High School Diploma or equivalent, Minimum 1 year experience in warehouse, shipping and receiving, Knowledge of shipping and receiving procedures, Ability to inspect and reconcile shipments with documentation, Experience maintaining and updating asset records or databases, Ability to safely wipe data from desktops and laptops, Proficiency in MS Office Suite, Ability to operate MFD equipment, Ability to lift 40 lbs or more frequently, Ability to work assigned hours, including nights and weekends if required 📃 Skills: AssetManagement, InventoryManagement, Shipping, Receiving, DataWiping, MSOffice, Database, MFD, HardwareHandling, Reporting 🏢 Description: Reports To: The Client Services Associate will report to the Client Services Supervisor, Client Services Manager, or equivalent leadership. Job Overview: The Client Services Associate/Asset Management role includes receiving, sorting, and classifying hardware assets; inspecting incoming hardware; shipping and receiving products; maintaining accurate records of all hardware assets; ensuring proper storage and handling of hardware assets and supplies; replenishing and organizing office supplies; ensuring copy/print machines are functional and stocked; serving as backup to reception/concierge; and providing light maintenance and cleaning. This position delivers prompt, courteous, and efficient service while maintaining a professional image. Duties and Responsibilities: - Accept and deliver orders, visually inspect shipments for damage, and reconcile with shipping documentation. - Tag assets and update asset data repositories accurately. - Maintain secure storage and proper organization of assets in a controlled environment. - Perform on-site asset pickup and delivery and maintain accurate inventory of assets and associated hardware. - Oversee and audit asset entries in the database to ensure proper tracking and compliance. - Submit monthly touch count reports to ensure up-to-date asset management. - Collaborate with cross-functional teams to streamline operations and provide customer service. - Adhere to company policies, procedures, and security measures. - Safely wipe data from desktops or laptops planned for disposal. - Provide customer service via phone, email, or in-person interactions. - Travel to assigned locations as required and work outside regular business hours when needed. - Maintain high attention to detail and accuracy in all tasks. Competencies: - Strong verbal and written communication skills. - Excellent customer service skills. - PC skills with MS Office Suite experience. - Ability to manage multiple tasks. - Organizational skills. - Working knowledge of MFD equipment. - Knowledge of shipping/receiving procedures. - Ability to determine correct packing methods and validate packing slips. Qualifications and Education Requirements: - High School Diploma (or equivalent) required. - 1+ years prior work experience in warehouse, shipping and receiving preferred. - Ability to work assigned hours. - Excellent organizational and time management skills. - Analytical and problem-solving abilities. - Written and verbal communication skills. - Ability to learn computer-based systems required for the position. - Professional appearance and adherence to policies and procedures. Physical Demands: - Fine and gross motor skills to grasp, lift, and move packages using wheeled carts (up to 60 lbs capacity). - Ability to walk, bend, kneel, stand, or sit for extended periods. - Manual dexterity for operating office machinery. - Ability to lift or move 40 lbs or greater frequently. Travel: None or negligible. What We Offer: Career Growth opportunities. Learning & Development programs. Employee recognition programs. Comprehensive benefits including Medical, Dental, Vision, HSA, 401k with matching, Paid Time Off, insurance options, education discounts, and additional voluntary benefits. Note: Benefit offerings may vary for positions under 30 hours per week.

🏢 Summary: The role focuses on managing end-to-end data management and dashboarding for Digital Reality applications, ensuring accurate reporting and operational performance monitoring. It involves developing KPIs, building Power BI dashboards, integrating systems, and automating processes using scripting and APIs. The position also supports system enhancements, compliance, documentation, and user training in a cross-functional environment. 🗂️ Requirements: MCA or Bachelor's degree in Computer Science or Electronics, 3–4 years of relevant experience in data management or application support, Proficiency in Python, Proficiency in HTML, Proficiency in MySQL, Expertise in Power BI including data modeling and DAX, Experience with scripting and APIs for automation, Knowledge of IT infrastructure and cloud systems, Strong analytical and problem-solving skills, Ability to document issues and provide technical documentation 📃 Skills: Python, HTML, MySQL, PowerBI, DAX, VSCode, APIs, Azure, DevOps, ServiceNow, ITIL 🏢 Description: Summary: This role focuses on managing the data and dashboards for Digital Reality applications. The primary goal is to ensure effective data management, system integration, and reporting for operational performance within the organization. Responsibilities: Manage end-to-end data management and dashboarding, ensuring accuracy and relevance. Develop KPIs and dashboards to monitor operations and user data effectively. Collaborate with cross-functional teams to streamline operations. Track technological advancements and suggest system enhancements. Ensure compliance with internal policies and industry standards. Document issues and propose resolutions to management. Provide training to users regarding systems and equipment. Analyze and refine processes to improve service delivery. Must Haves: MCA or Bachelor's degree in Computer Science or Electronics. 3-4 years of relevant experience. Proficiency in Python, HTML, MySQL, and tools like Visual Studio Code & Power BI. Expertise in Power BI, particularly in data modeling and DAX. Strong analytical and problem-solving skills. Knowledge of IT infrastructure and cloud systems. Experience in scripting and using APIs for automation. Excellent communication and documentation skills. Nice to Haves: Familiarity with Azure and DevOps. Knowledge of Service Now as a service management tool. ITIL v4 Certification. Other Details: Location: Not specified. Team Structure: Involves collaboration with cross-functional teams. Reporting Lines: Not specified; likely involves stakeholder interaction. Tools/Methodologies: Focus on Power BI and software development tools. Reason (Must Have): MCA or Bachelor's degree: Required to ensure a foundational understanding of computer science principles relevant to the data management tasks. 3-4 years experience: Ensures the candidate has enough hands-on experience dealing with the complexities involved in data management and application support. Python and Power BI Proficiency: Essential for developing effective dashboards and automating reporting processes, directly linking to KPIs and operational monitoring. Analytical skills: Critical for problem-solving within system integration and performance tracking responsibilities. Reason (Nice to Have): Knowledge of Azure & DevOps: Provides a competitive edge for managing cloud applications, enhancing operational performance and flexibility. Service Now knowledge: Beneficial for managing service requests and incidents, facilitating smoother operational support. ITIL Certification: Indicates an understanding of service management best practices, adding value to process improvement aligned with industry standards. Trust Score: Score: High Evidence: The description is clear, with detailed responsibilities and specific technologies outlined, allowing for effective candidate sourcing.Sourcing Guidance / Clarifications Needed:The job description provides good technical clarity for sourcing. Consider these potential recommendations to enhance the search: Recommendation: Look for candidates with experience in data analytics alongside Python and Power BI . Rationale: This combination is often necessary for roles focused on data-driven decision-making and system integration. Recommendation: Identify candidates from industries heavily investing in cloud technologies or software development . Rationale: These sectors likely have professionals with relevant skills and experience related to the cloud-based aspects of this role. Recommendation: Consider profiles with prior experience in IT service management roles. Rationale: These candidates will have familiarity with operational processes that align with managing SRs and incidents, enhancing overall performance in Digital Reality applications.