Sr. AP Manager

🏢 Summary: Remote Senior Accounts Payable Manager role leading multi-entity, multi-state AP operations in a fast-growing, acquisition-driven organization. The position focuses on optimizing processes, ensuring sales tax compliance, integrating acquired entities, and driving ERP and automation initiatives. This role partners with Finance and Operations leadership to build scalable, controlled, and standardized AP functions. 🗂️ Requirements: Bachelor's degree in Accounting, Finance, Business Administration, or related field, 8+ years Accounts Payable experience, 3+ years in Accounts Payable leadership role, Experience in private equity-backed, acquisitive, or roll-up environment, Experience managing AP across multiple legal entities and states, Strong knowledge of sales tax and use tax compliance, Experience with vendor onboarding and credit application review, Experience leading ERP implementations or AP automation initiatives, Advanced knowledge of AP controls, invoice processing, and month-end close, Experience with ERP systems (Ramp, Sage, SAP, Oracle, NetSuite, Microsoft Dynamics, or similar) 📃 Skills: ERP, Ramp, Sage, SAP, Oracle, NetSuite, Microsoft, Dynamics, SalesTax, UseTax, APAutomation, InvoiceProcessing, PaymentPlatforms, DataMigration, KPIs, Reconciliations 🏢 Description: Senior Accounts Payable Manager Co-Founder Roll-Up Environment | Multi-Entity | Multi-State | Sales Tax Expertise About the Opportunity We are seeking a highly motivated and hands-on Senior Accounts Payable Manager to lead and optimize the Accounts Payable function within a rapidly growing, co-founder based organization. This role is ideal for a proven AP leader who thrives in a fast-paced, acquisitive environment and has successfully managed the complexities that come with multi-entity operations, acquisitions, system integrations, and process standardization. This is a role for someone who likes rapid change, enjoys working with a variety of personalities across multiple business units, and that isn't easily flustered with changing competing priorities. Reports To: Corporate Controller Key Responsibilities Accounts Payable Leadership Lead and manage the day-to-day Accounts Payable operations across multiple business entities and locations. Develop, mentor, and manage AP staff while fostering a culture of accountability, continuous improvement, and customer service. Establish and maintain AP policies, procedures, best practices, and internal controls to support organizational growth. Ensure timely and accurate invoice processing, payment execution, vendor reconciliation, and month-end close support. This includes understanding the full AP spectrum from credit applications through vendor payment. Own month-end cut-off and accounts payable process flow, including applying payments within the accounts payable system and reconciling expense bank accounts. Oversee invoice coding and syncing credit cards. Board Support & Acquisition Integration Support a co-founder based growth strategy through acquisition onboarding and integration activities. Lead AP workstreams related to acquisitions, integrations, and business roll-ups. Standardize AP processes across newly acquired entities while maintaining compliance with local operational requirements. Partner with leadership teams to evaluate and implement process improvements and operational efficiencies. Multi-Entity & Multi-State Compliance Manage AP operations across numerous legal entities and jurisdictions. Ensure compliance with state-specific regulations, reporting requirements, and internal governance standards. Oversee intercompany AP processes and related account reconciliations. Sales & Use Tax / Retail Exemption Management Maintain expertise in multi-state sales and use tax requirements. Manage vendor sales tax compliance and exemption certificate administration. Ensure proper handling of retail exemption documentation and audit readiness. Partner with Accounting team to address sales tax questions, audits, and compliance matters. Vendor Management Oversee vendor onboarding, new vendor setup, and vendor master file governance. Review and approve credit applications, credit references, and vendor account establishment documentation. Maintain strong vendor relationships while ensuring adherence to company policies and controls. Drive improvements in vendor payment processes and dispute resolution. Systems & Process Improvement Lead AP-related ERP implementations, upgrades, integrations, and optimization initiatives. Participate in acquisition-related system conversions and data migration projects. Identify automation opportunities and implement best practices to improve efficiency and scalability. Collaborate with Finance, Operations, Procurement, and HR teams to streamline workflows and reporting. Financial Close & Reporting Support month-end, quarter-end, and year-end close activities. Ensure AP accruals, reconciliations, and reporting are completed accurately and timely. Develop and monitor KPIs, dashboards, and reporting metrics related to AP performance. Assist with internal and external audits. Qualifications Required Bachelor's degree in Accounting, Finance, Business Administration, or related field. 8+ years of progressive Accounts Payable experience, including 3+ years in a leadership role. Demonstrated experience in a private equity-backed, co-founder based, acquisitive, and/or roll-up environment. Strong experience managing AP across multiple legal entities and multiple states. Deep understanding of sales tax compliance, use tax requirements, and retail exemption certificate management. Experience reviewing and managing credit applications, vendor onboarding, and vendor master maintenance. Proven success leading ERP implementations, system conversions, or AP automation initiatives. Advanced knowledge of AP controls, invoice processing, payment platforms, and month-end close procedures. Strong analytical, organizational, and problem-solving skills. Ability to manage multiple priorities in a dynamic, high-growth environment. Experience with ERP platforms such as Ramp, Sage, SAP, Oracle, NetSuite, Microsoft Dynamics, or similar systems. Preferred Experience supporting growth organizations with multiple entities. Exposure to centralized accounts payable. Experience with acquisition integrations and post-merger process harmonization. Service, Construction, and/or HVAC Industry Support Experience Why Join Us? This is an opportunity to play a critical leadership role in a high-growth, co-founder backed organization where your expertise in AP operations, acquisition integration, compliance, and process improvement will directly influence the company's scalability and long-term success. You will work alongside senior leadership to build best-in-class financial operations while helping shape the future of a rapidly expanding enterprise. EEO Statement We are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to legally protected status.

🏢 Summary: Senior Accountant role focused on owning day-to-day accounting operations, month-end close, AP/AR processes, audits, and financial controls in a fast-paced environment. The position requires strong U.S. GAAP knowledge, CPA certification, and experience with accounting systems and cross-functional collaboration. The offer includes competitive compensation, equity, healthcare coverage, 401(k) matching, bonuses, and additional workplace perks. 🗂️ Requirements: Bachelor's degree in Accounting or Finance, CPA certification, 4–6 years of accounting experience, Knowledge of cost accounting, Strong understanding of U.S. GAAP, Experience with accounting systems or ERP platforms, Experience with audits or internal controls, Advanced Excel skills, Ability to manage accounting processes independently, U.S. citizenship, lawful permanent residency, or work authorization eligibility 📃 Skills: Accounting, GAAP, QuickBooks, NetSuite, ERP, Excel, Auditing, Bookkeeping, Payroll, Reconciliation, Billing, Collections, Brex, BILL 🏢 Description: Role Overview We are seeking a detail-oriented and motivated Senior Accountant to join our growing team. This role is responsible for owning the day-to-day accounting operations, including bookkeeping, accounts payable/receivable processing, and owning monthly close activities and audits. The ideal candidate will bring strong technical accounting knowledge, accuracy, and organizational skills, and thrive in a fast-paced environment. Key Responsibilities • Prepare and post journal entries; ensure accuracy and completeness of financial records • Perform monthly reconciliations of general ledger and subledger accounts • Own month-end and year-end close processes, including variance analysis • Accounts Payable Ownership: Process vendor invoices, purchase orders, and employee expense reports; ensure proper coding and approvals • Accounts Receivable Ownership: Manage billing, collections, cash application, and support revenue tracking (including DSO monitoring) • Implement, maintain and improve accounting policies, procedures, and internal controls • Partner cross-functionally to ensure financial data integrity and operational alignment • Lead external audits and determine required documentation • Utilize and optimize financial systems (e.g., QuickBooks Advanced, BILL, Brex) • Manage payroll-related accounting duties and maintain access to federal, state, and local tax portals to support timely filings, reconciliations, payments, and compliance requirements. Qualifications • Bachelor's degree in Accounting or Finance • CPA Required • 4 - 6 years of relevant accounting experience (startup, high-growth, or corporate environment preferred) • Demonstrated knowledge of cost accounting • Strong management of U.S. GAAP • Proficiency in accounting systems (QuickBooks, NetSuite, or similar ERP platforms) • Exposure to audit processes and/or internal controls frameworks • Advanced Excel skills (e.g., lookups, pivot tables, data analysis) • High attention to detail and strong organizational discipline • Clear communicator with the ability to work cross-functionally • Demonstrated ability having ownership of accounting processes • Experience in manufacturing or government contracting environments Compensation & Benefits • Competitive compensation: • 4 – 6 years, $95,000 – $105,000 (commensurate with experience) • 6 – 10 years, $100,000 - $120,000 (commensurate with experience) • Annual performance-based bonuses that reward your impact • Meaningful equity participation • Medical, dental, and vision coverage • Company-provided short- and long-term disability coverage and life insurance • Paid time off plus 9 paid holidays • 401(k) with company match • Daily DoorDash lunch stipend plus snacks, coffee, and tea • Opportunity to work with aerospace, new space, and deep-tech industry leaders • Pet friendly office • Monthly company happy hours and events You must be a U.S. citizen or lawful permanent resident of the U.S., protected individual as defined by 22 C.F.R. § 120.15, or eligible to obtain the required authorizations from the U.S. Department of State.

🏢 Summary: Full-time on-site Senior Accountant role focused on managing day-to-day accounting operations, month-end close, audits, AP/AR processes, and financial controls in a fast-paced environment. The position requires strong U.S. GAAP expertise, CPA certification, and experience with accounting systems and cross-functional collaboration. Compensation includes salary, bonuses, equity, healthcare, 401(k), PTO, and additional workplace perks. 🗂️ Requirements: Bachelor's degree in Accounting or Finance, CPA certification, 4–6 years of accounting experience, Knowledge of cost accounting, Strong understanding of U.S. GAAP, Experience with accounting systems and ERP platforms, Experience with audits and internal controls, Advanced Excel skills, Ability to manage accounting processes independently, U.S. citizenship, lawful permanent residency, or work authorization eligibility 📃 Skills: Accounting, GAAP, Excel, QuickBooks, NetSuite, ERP, Auditing, Bookkeeping, Payroll, Reconciliation, Billing, Collections, Brex, BILL 🏢 Description: Role Overview We are seeking a detail-oriented and motivated Senior Accountant to join our growing team. This role is responsible for owning the day-to-day accounting operations, including bookkeeping, accounts payable/receivable processing, and owning monthly close activities and audits. The ideal candidate will bring strong technical accounting knowledge, accuracy, and organizational skills, and thrive in a fast-paced environment. Key Responsibilities - Prepare and post journal entries; ensure accuracy and completeness of financial records - Perform monthly reconciliations of general ledger and subledger accounts - Own month-end and year-end close processes, including variance analysis - Accounts Payable Ownership: Process vendor invoices, purchase orders, and employee expense reports; ensure proper coding and approvals - Accounts Receivable Ownership: Manage billing, collections, cash application, and support revenue tracking (including DSO monitoring) - Implement, maintain and improve accounting policies, procedures, and internal controls - Partner cross-functionally to ensure financial data integrity and operational alignment - Lead external audits and determine required documentation - Utilize and optimize financial systems (e.g., QuickBooks Advanced, BILL, Brex) - Manage payroll-related accounting duties and maintain access to federal, state, and local tax portals to support timely filings, reconciliations, payments, and compliance requirements. Qualifications - Bachelor's degree in Accounting or Finance - CPA Required - 4 - 6 years of relevant accounting experience (startup, high-growth, or corporate environment preferred) - Demonstrated knowledge of cost accounting - Strong management of U.S. GAAP - Proficiency in accounting systems (QuickBooks, NetSuite, or similar ERP platforms) - Exposure to audit processes and/or internal controls frameworks - Advanced Excel skills (e.g., lookups, pivot tables, data analysis) - High attention to detail and strong organizational discipline - Clear communicator with the ability to work cross-functionally - Demonstrated ability having ownership of accounting processes - Experience in manufacturing or government contracting environments Compensation & Benefits - Competitive compensation: - 4–6 years: $95,000 – $105,000 (commensurate with experience) - 6–10 years: $100,000 - $120,000 (commensurate with experience) - Annual performance-based bonuses - Meaningful equity participation - Medical, dental, and vision coverage - Company-provided disability coverage and life insurance - Paid time off plus 9 paid holidays - 401(k) with company match - Daily DoorDash lunch stipend and office snacks/beverages - Opportunity to work alongside aerospace and deep-tech industry leaders - Pet-friendly office - Monthly company happy hours and events Work Authorization Requirement You must be a U.S. citizen or lawful permanent resident of the U.S., protected individual as defined by 22 C.F.R. § 120.15, or eligible to obtain the required authorizations from the U.S. Department of State.

🏢 Summary: Lead end-to-end SAP Order-to-Cash projects in a regulated environment, ensuring successful delivery of implementations, rollouts, and enhancements. The role focuses on managing integrations, governance, compliance, and cross-regional collaboration to deliver scalable and high-quality SAP solutions. 🗂️ Requirements: 10+ years professional experience, 5+ years hands-on SAP experience, Strong expertise in Order-to-Cash processes, Experience managing large-scale international SAP projects, Experience in regulated environments, Hands-on experience with SAP platforms and system integrations, Knowledge of compliance frameworks and system validation, Fluency in English 📃 Skills: SAP, Order-to-Cash, SAP SD, Integrations, Compliance, Validation, Governance, Reporting, ChangeManagement, ProjectManagement 🏢 Description: We are looking for an experienced SAP Project Manager to lead complex initiatives within the Order-to-Cash domain in a highly regulated industry. This role involves full ownership of project delivery across sales, billing, receivables, and related integrations, ensuring alignment with business objectives and compliance standards. You will collaborate with cross-functional teams in an international environment, driving scalable and robust SAP solutions while maintaining a strong focus on quality, governance, and continuous improvement. Your tasks: Lead end-to-end delivery of SAP Order-to-Cash projects, including implementations, rollouts, and system enhancements Define project scope, timelines, risks, and budgets while ensuring adherence to agreed objectives Coordinate collaboration between business stakeholders and technical teams across multiple regions Oversee integrations with external systems and partners, ensuring data consistency and reliability Manage external vendors and delivery teams in distributed environments Drive governance, reporting, change management, and transition activities into support Requirements: At least 10 years of overall professional experience, including a minimum of 5 years of hands-on experience with SAP, with strong expertise in Order-to-Cash processes and related modules Proven track record in managing large-scale, international SAP projects within regulated environments Hands-on experience with modern SAP platforms and system integrations Solid understanding of compliance frameworks and system validation practices Strong analytical thinking, problem-solving, and stakeholder management skills Excellent communication abilities and experience working in cross-functional, global teams, and fluency in English

🏢 Summary: Staff Accountant role focused on accounts receivable, cash application, collections, billing support, and financial reconciliations, with opportunities to expand into general accounting, accounts payable, and revenue recognition. The position supports month-end close activities, journal entries, and process improvements while ensuring compliance with U.S. GAAP and company policies. Hybrid work is available for Philadelphia-based employees, with remote options in approved states. 🗂️ Requirements: Bachelor's degree in Accounting or Finance, 2-4 years of staff accounting experience, Experience maintaining audit-ready documentation, Proficiency in Microsoft Excel or Google Sheets, Knowledge of accounts receivable and reconciliations, Detail-oriented and analytical skills, Ability to support month-end, quarter-end, and year-end close activities 📃 Skills: Excel, GoogleSheets, NetSuite, Accounting, Finance, GAAP, Reconciliations, Billing, Collections, JournalEntries, AccountsReceivable, AccountsPayable, RevenueRecognition 🏢 Description: ROLE OVERVIEW The Staff Accountant is responsible for supporting the company's accounting operations by maintaining accurate financial records, preparing journal entries, performing account reconciliations, assisting with the monthly close process, and ensuring compliance with U.S. GAAP and company policies. Initially, this role will concentrate on accounts receivable, managing cash application, collections, and customer billing support, alongside associated reconciliations. As the position evolves, duties may broaden to encompass accounts payable help and revenue recognition support. KEY RESPONSIBILITIES - Support the accounting function with an initial emphasis on accounts receivable, collections, customer account management, cash application, and billing, while progressively taking on responsibilities in general accounting, accounts payable, revenue recognition, and cash reconciliations - Validate invoicing terms, tax treatment, customer invoicing requirements, resolve billing inquiries, and partner with customers and internal stakeholders to accelerate collections - Prepare and post monthly journal entries with appropriate supporting documentation - Develop and enhance policies and procedures that will improve the overall operation and effectiveness of the accounting function and organization - Assist with month-end, quarter-end and year-end close activities - Provide insight and suggestions for creating efficiencies in the close process QUALIFICATIONS Required - Bachelor's Degree with Accounting or Finance Concentration - 2-4 years of staff accounting experience - Experience maintaining audit-ready documentation - Highly proficient in Microsoft Excel and/or Google Sheets - Must be detail-oriented and analytical Preferred - Experience with Oracle NetSuite - High sense of urgency and ability to interact with multiple levels within the organization and work effectively in a team environment COMPENSATION - Base salary range: $80,000 - $100,000 plus annual bonus opportunity HIRING LOCATIONS Main office operates on a hybrid model with in-office work required three days a week for local employees in Philadelphia. Remote work is supported in approved hub locations and states. Hub Locations: - Philadelphia, Pennsylvania - Boston, Massachusetts - New York City, New York - Baltimore, Maryland - Washington, D.C. - Charlotte, North Carolina - Raleigh-Durham, North Carolina - Atlanta, Georgia - Chicago, Illinois Approved States for Remote Work: CT, DE, FL, GA, IL, IN, MA, MD, MI, NC, NJ, NY, OH, PA, TN, VA BENEFITS & PERKS - Competitive base salary and annual bonus opportunity - Health, dental, and vision coverage starting on day 1 - 401(k) plan and equity program - Hybrid work flexibility and remote workdays - Generous PTO and paid parental leave - Comprehensive onboarding and mentorship program - Professional development support with annual learning budget EQUAL OPPORTUNITY All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.

🏢 Summary: Entry-level accounting role supporting accounts payable, accounts receivable, and daily accounting operations for commercial and residential properties. The position focuses on invoice processing, cash reconciliations, rent roll maintenance, and bank reconciliations using Yardi and standard accounting practices. Ideal for a detail-oriented candidate eager to grow within property accounting. 🗂️ Requirements: Bachelor’s degree in Accounting or related field, Experience with Yardi accounting system, Knowledge of US GAAP, Proficiency in Microsoft Office, Ability to perform bank and cash reconciliations, Ability to manage accounts payable and receivable processes, Strong organizational and multitasking skills, Ability to work independently with minimal supervision 📃 Skills: Yardi, GAAP, Microsoft, Excel, Accounting, Reconciliation, AccountsPayable, AccountsReceivable 🏢 Description: Job Overview The Junior Accountant is responsible for assisting with the day-to-day accounts payable/receivable and accounting operations of commercial and residential properties. The ideal candidate will be eager to learn and flexible in their daily assignments. Key Responsibilities Accurately code and enter invoices into Yardi accounting system, ensuring correct property allocation and approval workflows as well as GL and job cost coding Works with Accounts Payable manager and property accounting team to process weekly check runs Works with vendors to resolve invoice discrepancies/disputes and W9/insurance compliance Works with all departments to ensure accuracy and efficiency of invoice payments Works with the legal department to ensure proper vendor insurance requirements Perform daily reconciliation of cash accounts to assess cash requirements, proper clearance of payments, monitor positive pay exceptions, etc. Maintain accounts payable filing system Maintain accurate rent rolls and lease data, ensuring consistency across leases, billing, and system records (late fees, pending renewals) Rent deposit processing Monitor daily cash receipts to ensure cash is posted daily including recording electronic wires and book transfers Research and resolve incoming and outgoing cash payment discrepancies or processing issues Prepare monthly bank reconciliations timely and accurately Prepare and present variances to management as needed Support team for other general accounting items and projects as required Communicate effectively with various employees and management across the company Qualifications Bachelor's in Accounting or related field preferred Yardi experience preferred Strong accounting skills with in-depth knowledge of US GAAP preferred Proficient knowledge of Microsoft Office/Suite Must be highly credible and trustworthy, and operate with high degree of integrity Must hold oneself and others accountable and strive for a high level of excellence Must have a positive, can-do attitude and be able to fuel growth and innovation Must be customer-focused and results-oriented Must want to continuously learn and develop Exceptional oral and written communication, active listening, and organizational skills Ability to establish strong working relationships with others in team setting Ability to multitask and prioritize tasks with a strong attention to detail in a fast-paced environment Self-directed and able to work independently, with minimal supervision Benefits Compensation: - Competitive Salary with Bonus Potential - Generous Benefit Package: Medical, Dental, Vision, 401K Match, Life Insurance Career Development - Opportunities for Advancement within our expanding portfolio - Annual Professional Development Funds to fuel your growth Employee Perks (to name a few): - Housing Discount - Commuter Benefits - Free Parking and EV charging - Parental Leave Program - Enjoy a Friendly Work Environment that values collaboration

🏢 Summary: This role combines Accounts Payable and Payroll responsibilities, ensuring timely vendor payments, accurate bi-weekly payroll processing, and compliance with financial and tax regulations. The position also supports financial reporting, month-end and year-end accounting activities, and assists leadership with budget and reporting needs. It requires strong accounting experience and proficiency in financial systems and Microsoft Office tools. 🗂️ Requirements: Bachelor's degree in Accounting, Finance, Business or related field or 4 years equivalent experience, 3+ years of experience in accounting, accounts payable, payroll, or related field, Proficiency in Microsoft Office, especially Excel and Outlook, Experience processing payroll and managing payroll tax compliance, Experience handling accounts payable and vendor management, Ability to maintain confidentiality, Strong organizational and problem-solving skills 📃 Skills: Accounting, AccountsPayable, Payroll, Excel, Outlook, Concur, FinancialReporting, TaxCompliance, JournalEntries, EnterpriseSystems 🏢 Description: Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our Statement of Faith to ensure we're a fit for you. Team Overview In this role, you will report to the Payroll and Budget Manager. Your primary functions will be to process accounts payable, ensuring timely vendor and team member disbursements, and to serve as the backup Payroll Specialist, supporting all aspects of payroll processing and compliance. Additionally, you will assist with financial reporting and other finance-related tasks to support the team's goals and objectives. Key Responsibilities Accounts Payable Responsibilities: • Provide excellent service to team members and internal stakeholders. • Receive, process, and respond to inquiries related to invoices and payment requests from domestic and international vendors. • Review invoices for accurate coding, completeness, and proper authorization; research and resolve discrepancies and issues. • Process payments, including checks and electronic fund transfers. • Properly set up and maintain vendor records within the Accounts Payable system. • Ensure compliance with document retention and other organization-wide policies. • Support the corporate credit card program by coding expense reports, ensuring policy compliance, assisting cardholders with documentation, and performing ongoing account maintenance. Payroll Responsibilities: • Prepare bi-weekly payroll, including system workflow management, administration of time and attendance entries, and compilation and verification of payroll adjustments. • Prepare regular monthly payroll journal entries, bank account entries, and adjust journal entries as needed. • Ensure proper taxation of employer-paid benefits, as well as compliance with state withholding, unemployment, and disability insurance. • Review vendor-prepared quarterly and annual payroll tax returns. • Assist with accurate and timely W2 and year-end payroll reporting. • Respond to Team Member and HR payroll-related questions. Reporting and Accounting Responsibilities: • Support the Vice President of Finance in preparing monthly and quarterly financial reports for executive leaders. • Support the month-end and year-end accounting cycle as needed. • Assist in maintaining an understanding of internal accounting operations and systems to support Team Leaders in identifying and resolving budget variances. • Assist with various accounting and finance functions as needed. Minimum Qualifications Bachelor's degree in Accounting, Finance, Business, or related field, or 4 years of equivalent work experience in lieu of a degree. 3+ years of experience in accounting, accounts payable, payroll, office administration, or related field. Proficient in Microsoft Office suite, particularly Excel and Outlook. Strong organizational, time management, and problem-solving skills. Excellent communication and interpersonal skills. Ability to multi-task with strong attention to detail. Ability to maintain a high level of confidentiality. Preferred Qualifications Experience with Concur or other expense reporting platforms. Experience with enterprise-level finance and/or payroll systems. Pay & Benefits At Alliance Defending Freedom, we offer a competitive compensation and benefits package to support your well-being and growth. While we do not disclose specific salary ranges, our compensation is competitive with top non-profit law firms. Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) plan with a 4% company match. We prioritize work-life balance with paid time off and 12 paid holidays each year.

🏢 Summary: This role combines Accounts Payable and backup Payroll Specialist responsibilities, ensuring timely vendor payments, accurate bi-weekly payroll processing, and compliance with tax and reporting requirements. The position also supports financial reporting, month-end and year-end accounting activities, and executive reporting. It requires strong accounting experience, attention to detail, and proficiency with financial systems and Excel. 🗂️ Requirements: Bachelor's degree in Accounting, Finance, Business or related field, or 4 years equivalent experience, 3+ years of experience in accounting, accounts payable, payroll, office administration or related field, Proficiency in Microsoft Office, especially Excel and Outlook, Experience processing payroll and accounts payable transactions, Knowledge of payroll tax compliance and state withholding requirements, Ability to prepare journal entries and support financial reporting, Ability to maintain confidentiality, Strong organizational and multitasking skills 📃 Skills: Accounting, AccountsPayable, Payroll, Excel, Outlook, Concur, ERP, FinancialReporting, JournalEntries, TaxCompliance 🏢 Description: Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our Statement of Faith to ensure we're a fit for you. Team Overview In this role, you will report to the Payroll and Budget Manager. Your primary functions will be to process accounts payable, ensuring timely vendor and team member disbursements, and to serve as the backup Payroll Specialist, supporting all aspects of payroll processing and compliance. Additionally, you will assist with financial reporting and other finance-related tasks to support the team's goals and objectives. Key Responsibilities Accounts Payable Responsibilities: • Provide excellent service to team members and internal stakeholders. • Receive, process, and respond to inquiries related to invoices and payment requests from domestic and international vendors. • Review invoices for accurate coding, completeness, and proper authorization; research and resolve discrepancies and issues. • Process payments, including checks and electronic fund transfers. • Properly set up and maintain vendor records within the Accounts Payable system. • Ensure compliance with document retention and other organization-wide policies. • Support the corporate credit card program by coding expense reports, ensuring policy compliance, assisting cardholders with documentation, and performing ongoing account maintenance. Payroll Responsibilities: • Prepare bi-weekly payroll, including system workflow management, administration of time and attendance entries, and compilation and verification of payroll adjustments. • Prepare regular monthly payroll journal entries, bank account entries, and adjust journal entries as needed. • Ensure proper taxation of employer-paid benefits, as well as compliance with state withholding, unemployment, and disability insurance. • Review vendor-prepared quarterly and annual payroll tax returns. • Assist with accurate and timely W2 and year-end payroll reporting. • Respond to Team Member and HR payroll-related questions. Reporting and Accounting Responsibilities: • Support the Vice President of Finance in preparing monthly and quarterly financial reports for executive leaders. • Support the month-end and year-end accounting cycle as needed. • Assist in maintaining an understanding of internal accounting operations and systems to support Team Leaders in identifying and resolving budget variances. • Assist with various accounting and finance functions as needed. Minimum Qualifications Bachelor's degree in Accounting, Finance, Business, or related field, or 4 years of equivalent work experience in lieu of a degree. 3+ years of experience in accounting, accounts payable, payroll, office administration, or related field. Proficient in Microsoft Office suite, particularly Excel and Outlook. Strong organizational, time management, and problem-solving skills. Excellent communication and interpersonal skills. Ability to multi-task with strong attention to detail. Ability to maintain a high level of confidentiality. Preferred Qualifications Experience with Concur or other expense reporting platforms. Experience with enterprise-level finance and/or payroll systems. Pay & Benefits At Alliance Defending Freedom, we offer a competitive compensation and benefits package to support your well-being and growth. While we do not disclose specific salary ranges, our compensation is competitive with top non-profit law firms. Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) plan with a 4% company match. We prioritize work-life balance with paid time off and 12 paid holidays each year.

🏢 Summary: The Payroll Manager role is responsible for end-to-end payroll operations for a complex, multi-state healthcare workforce, ensuring accurate, compliant, and timely pay across clinical, corporate, and contractor populations. This position oversees payroll processing, tax compliance, audits, systems configuration, and cross-functional collaboration to support scalable growth. The role requires deep expertise in payroll operations, regulatory compliance, and payroll systems management. 🗂️ Requirements: 7+ years progressive payroll experience, Experience owning multi-state, multi-unit payroll, Experience supporting hourly, salaried, and contractor populations, Strong knowledge of payroll tax compliance, Knowledge of federal, state, and local wage-and-hour laws, Experience managing payroll audits and tax notices, Experience administering 401(k) and benefit-related deductions, Hands-on experience with payroll and timekeeping systems, Advanced Excel skills, Ability to work in central or east coast time zones 📃 Skills: Payroll, UKG, ADP, Workday, Excel, Tax, Compliance, 401k, Auditing, Timekeeping 🏢 Description: At Tend, how we pay our people is one of the most tangible ways we build trust. The Payroll Manager owns the end-to-end payroll experience for a complex, multi-state healthcare workforce that includes clinical teams, corporate employees, and contractors. This role blends deep payroll expertise with operational excellence and cross-functional partnership to ensure every team member is paid accurately, compliantly, and on time — while helping Tend scale responsibly as we grow. This position is hybrid if Nashville-based (Tuesdays and Wednesday in office) or remote if based outside of Nashville. Candidates must be based in central or east coast time zones. What You'll Do Payroll Operations & Processing Own and execute bi-weekly payroll for a multi-state, multi-entity healthcare workforce across clinical studios and corporate teams. Ensure accurate processing for hourly, salaried, and contractor populations, including multiple pay cycles, rates, and premium structures. Manage complex pay components including shift differentials, clinical premiums, overtime, blended rates, state-specific rules, and retroactive adjustments. Oversee payroll inputs including time and attendance, PTO, leaves of absence, bonuses, commissions, and off-cycle payments. Process and reconcile 401(k) and other benefit-related payroll deductions, including employee contributions, employer matches, and loan repayments. Compliance, Tax & Regulatory Management Ensure compliance with federal, state, and local wage-and-hour laws, with particular attention to healthcare and state-specific requirements. Manage payroll tax setup, filings, deposits, reconciliations, and agency notices in partnership with payroll vendors. Own year-end processes including W-2s, 1099s, and all required state and federal reporting. Audits, Controls & Financial Integrity Conduct payroll audits, reconciliations, and internal controls to ensure accuracy, compliance, and financial integrity. Partner with Finance on payroll accruals, general ledger alignment, and labor reporting for clinical and corporate teams. Systems, Tools & Process Improvement Serve as system owner for payroll and timekeeping platforms, ensuring pay rules, premiums, and state requirements are correctly configured. Lead continuous improvement of payroll processes, documentation, and controls to support scale and a strong team member experience. Cross-Functional Partnership & Support Act as a trusted partner to People, Finance, Legal, and Studio leaders on complex payroll and pay practice questions. Who You Are Tend Values Tend to Others: You deliver accurate, timely payroll outcomes that build trust with every team member and protect Tend's financial integrity. Embrace Our Differences: You respect the needs of a diverse, multi-state workforce and adapt payroll solutions to meet different roles, markets, and situations. Be Brave Enough to Lead: You raise risks, address errors, and push for better systems and controls — even when it's uncomfortable or complex. Savor the Ride: You bring calm, clarity, and positive energy to high-volume payroll cycles and help others feel supported through change. Rooted in Growth: You seek feedback, learn from mistakes, and continuously improve how you operate and lead. Role-Based Competencies Make It Right Every Time: You own payroll outcomes end-to-end and hold yourself and partners accountable for accuracy, compliance, and follow-through. Build Smart Systems: You design, document, and improve payroll processes that scale with Tend while reducing risk and manual effort. Make It Make Sense: You explain complex payroll and compliance topics in a clear, empathetic way that builds confidence and trust across the organization. What You Have 7+ years of progressive payroll experience, including ownership of multi-state, multi-unit payroll in healthcare or similarly complex environments. Deep experience supporting hourly, salaried, and contractor populations, including clinical teams with shift-based scheduling and premium pay. Strong working knowledge of payroll tax compliance, wage-and-hour laws, and healthcare-specific pay practices. Hands-on experience managing payroll audits, tax notices, garnishments, and regulatory inquiries. Experience administering 401(k) and other benefit-related payroll deductions in partnership with Total Rewards and Finance. Advanced experience with payroll and timekeeping systems (UKG preferred; ADP, Workday, or similar platforms). Strong Excel and reporting skills for audits, reconciliations, and leadership reporting. A high bar for accuracy, strong organization, and the ability to operate calmly and effectively in fast-paced, high-volume environments. A collaborative, service-oriented mindset with the ability to build trust and influence across People, Finance, Legal, and Studio teams. What We Offer: We believe taking care of people starts with taking care of our own. Here's how we've got you covered at Tend: Health Comes First - We offer medical, dental, and vision insurance — plus a Dental Wellness Program to keep your smile as sharp as your skills. Plan for the Future - 401(k) plan to help you plan for your nest egg. Support, When You Need It - Life & AD&D insurance, health advocacy, legal support, and an Employee Assistance Program (EAP) — all designed to have your back when life gets real. ️ Smart Spending Options - We've got Flexible Spending Accounts (FSAs), Health Savings Accounts (HSAs), and pre-tax transit/parking benefits to make your dollars go further. Time to Recharge - Enjoy generous Paid Time Off (PTO) and company holidays — because rest is productive. Bonus Eligible - Annual bonus based on company and individual performance Pay Range$95,000—$125,000 USDTend is an Equal Opportunity Employer. We're committed to fostering a workplace where everyone feels seen, heard, and supported. Tend does not discriminate based on race, color, religion, sex, national origin, age, disability, genetics, gender identity or expression, sexual orientation, veteran status, or any other protected status in accordance with applicable federal, state, and local laws. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, and termination. Legal and Compliance Notice: Tend complies with all applicable federal, state, and local laws governing nondiscrimination, equal employment opportunity, pay transparency, and other employment-related requirements. Where specific state disclosures or postings are required by law, we provide this information as part of our hiring process or upon request. Agency and recruiter notice: Tend does not accept unsolicited resumes or candidate submissions from staffing agencies or third-party recruiters. Any candidate submitted to Tend without a signed search agreement in place will not be considered a referred candidate, and Tend will not pay a fee for any resulting hire. If you're interested in partnering with our Talent team, please reach out to talent@hellotend.com before submitting candidates. Your privacy matters. To learn more about how we collect, use, and protect your information, please review our privacy policy here.

🏢 Summary: Hybrid or remote Payroll Manager role responsible for end-to-end, multi-state payroll operations for a complex healthcare workforce, ensuring accurate, compliant, and timely compensation across clinical and corporate teams. The position oversees payroll processing, tax compliance, audits, system configuration, and cross-functional collaboration to support scalable growth. Ideal for an experienced payroll professional with strong multi-state expertise and advanced payroll systems knowledge. 🗂️ Requirements: 7+ years progressive payroll experience, Multi-state, multi-unit payroll ownership, Healthcare or complex workforce payroll experience, Experience with hourly, salaried, contractor payroll, Knowledge of payroll tax compliance, Knowledge of federal and state wage laws, Experience with payroll audits and tax notices, Experience administering 401(k) deductions, Advanced payroll systems experience, Advanced Excel skills 📃 Skills: Payroll, UKG, ADP, Workday, Excel, Tax, Compliance, Auditing, Timekeeping, Reporting 🏢 Description: At Tend, how we pay our people is one of the most tangible ways we build trust. The Payroll Manager owns the end-to-end payroll experience for a complex, multi-state healthcare workforce that includes clinical teams, corporate employees, and contractors. This role blends deep payroll expertise with operational excellence and cross-functional partnership to ensure every team member is paid accurately, compliantly, and on time — while helping Tend scale responsibly as we grow. This position is hybrid if Nashville-based (Tuesdays and Wednesday in office) or remote if based outside of Nashville. Candidates must be based in central or east coast time zones. What You'll Do Payroll Operations & Processing Own and execute bi-weekly payroll for a multi-state, multi-entity healthcare workforce across clinical studios and corporate teams. Ensure accurate processing for hourly, salaried, and contractor populations, including multiple pay cycles, rates, and premium structures. Manage complex pay components including shift differentials, clinical premiums, overtime, blended rates, state-specific rules, and retroactive adjustments. Oversee payroll inputs including time and attendance, PTO, leaves of absence, bonuses, commissions, and off-cycle payments. Process and reconcile 401(k) and other benefit-related payroll deductions, including employee contributions, employer matches, and loan repayments. Compliance, Tax & Regulatory Management Ensure compliance with federal, state, and local wage-and-hour laws, with particular attention to healthcare and state-specific requirements. Manage payroll tax setup, filings, deposits, reconciliations, and agency notices in partnership with payroll vendors. Own year-end processes including W-2s, 1099s, and all required state and federal reporting. Audits, Controls & Financial Integrity Conduct payroll audits, reconciliations, and internal controls to ensure accuracy, compliance, and financial integrity. Partner with Finance on payroll accruals, general ledger alignment, and labor reporting for clinical and corporate teams. Systems, Tools & Process Improvement Serve as system owner for payroll and timekeeping platforms, ensuring pay rules, premiums, and state requirements are correctly configured. Lead continuous improvement of payroll processes, documentation, and controls to support scale and a strong team member experience. Cross-Functional Partnership & Support Act as a trusted partner to People, Finance, Legal, and Studio leaders on complex payroll and pay practice questions. Who You Are Tend Values Tend to Others: You deliver accurate, timely payroll outcomes that build trust with every team member and protect Tend's financial integrity. Embrace Our Differences: You respect the needs of a diverse, multi-state workforce and adapt payroll solutions to meet different roles, markets, and situations. Be Brave Enough to Lead: You raise risks, address errors, and push for better systems and controls — even when it's uncomfortable or complex. Savor the Ride: You bring calm, clarity, and positive energy to high-volume payroll cycles and help others feel supported through change. Rooted in Growth: You seek feedback, learn from mistakes, and continuously improve how you operate and lead. Role-Based Competencies Make It Right Every Time: You own payroll outcomes end-to-end and hold yourself and partners accountable for accuracy, compliance, and follow-through. Build Smart Systems: You design, document, and improve payroll processes that scale with Tend while reducing risk and manual effort. Make It Make Sense: You explain complex payroll and compliance topics in a clear, empathetic way that builds confidence and trust across the organization. What You Have 7+ years of progressive payroll experience, including ownership of multi-state, multi-unit payroll in healthcare or similarly complex environments. Deep experience supporting hourly, salaried, and contractor populations, including clinical teams with shift-based scheduling and premium pay. Strong working knowledge of payroll tax compliance, wage-and-hour laws, and healthcare-specific pay practices. Hands-on experience managing payroll audits, tax notices, garnishments, and regulatory inquiries. Experience administering 401(k) and other benefit-related payroll deductions in partnership with Total Rewards and Finance. Advanced experience with payroll and timekeeping systems (UKG preferred; ADP, Workday, or similar platforms). Strong Excel and reporting skills for audits, reconciliations, and leadership reporting. A high bar for accuracy, strong organization, and the ability to operate calmly and effectively in fast-paced, high-volume environments. A collaborative, service-oriented mindset with the ability to build trust and influence across People, Finance, Legal, and Studio teams. What We Offer: We believe taking care of people starts with taking care of our own. Here's how we've got you covered at Tend: Health Comes First - We offer medical, dental, and vision insurance — plus a Dental Wellness Program to keep your smile as sharp as your skills. Plan for the Future - 401(k) plan to help you plan for your nest egg. Support, When You Need It - Life & AD&D insurance, health advocacy, legal support, and an Employee Assistance Program (EAP) — all designed to have your back when life gets real. ️ Smart Spending Options - We've got Flexible Spending Accounts (FSAs), Health Savings Accounts (HSAs), and pre-tax transit/parking benefits to make your dollars go further. Time to Recharge - Enjoy generous Paid Time Off (PTO) and company holidays — because rest is productive. Bonus Eligible - Annual bonus based on company and individual performance Pay Range$95,000—$125,000 USDTend is an Equal Opportunity Employer. We're committed to fostering a workplace where everyone feels seen, heard, and supported. Tend does not discriminate based on race, color, religion, sex, national origin, age, disability, genetics, gender identity or expression, sexual orientation, veteran status, or any other protected status in accordance with applicable federal, state, and local laws. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, and termination. Legal and Compliance Notice: Tend complies with all applicable federal, state, and local laws governing nondiscrimination, equal employment opportunity, pay transparency, and other employment-related requirements. Where specific state disclosures or postings are required by law, we provide this information as part of our hiring process or upon request. Agency and recruiter notice: Tend does not accept unsolicited resumes or candidate submissions from staffing agencies or third-party recruiters. Any candidate submitted to Tend without a signed search agreement in place will not be considered a referred candidate, and Tend will not pay a fee for any resulting hire. If you're interested in partnering with our Talent team, please reach out to talent@hellotend.com before submitting candidates. Your privacy matters. To learn more about how we collect, use, and protect your information, please review our privacy policy here.