Microsoft 365 Administrator

Quick Facts

• Role: Microsoft 365 Administrator

• Scope: Administration and support of Microsoft 365 (Exchange Online, Teams, SharePoint Online, OneDrive), identity/access via Entra ID, monitoring and security posture improvements, plus SharePoint migrations and automation/AI.

Description

You will administer and support Microsoft 365 services—mail, Teams, SharePoint, and OneDrive—handling user requests, access management, and service delivery diagnostics. The role includes identity and security management (MFA, SSO with Entra ID), security posture improvements (Secure Score, training and phishing simulations), and incident analysis/escalation. You’ll also help with SharePoint migrations, rebuild simple apps using SharePoint lists, Power Apps, and Power Automate, and apply automation and AI in line with governance and data protection requirements.

Responsibilities

• User support: resolve tickets related to mail, Teams, OneDrive, SharePoint and login (passwords, MFA, account locks in cooperation with the AD team).

• Provisioning & access: set up Microsoft 365 services for new hires and clean up access for leavers; maintain user instructions and FAQ.

• Accounts, groups & licenses: manage users (including Entra ID guests), groups, distribution lists, aliases and shared mailboxes; assign licenses and monitor/report usage.

• Mail, Teams, SharePoint & OneDrive: diagnose email delivery, track messages, manage quarantine; configure mailboxes, permissions and forwarding; administer Teams teams/channels, apps and meetings with external collaboration; manage SharePoint site permissions and OneDrive access.

• SharePoint Online migrations: inventory apps/sites to migrate (including intranet), migrate content with structure/permissions/metadata, recreate simple apps using SharePoint lists, Power Apps and Power Automate, and support content owners after migration.

• Cloud infrastructure: maintain an inventory of cloud services (including non-Microsoft services), manage access/config/security, and monitor availability, backups, costs and subscriptions.

• Identity & Microsoft 365 security: implement authentication methods (MFA, password reset, Entra ID SSO), apply least-privilege admin roles and perform periodic reviews.

• Security posture & training: monitor Microsoft Secure Score, run training campaigns and phishing simulations.

• Monitoring & incidents: monitor Entra ID/AD synchronization and report anomalies; analyze alerts, escalate and handle incidents; test incident response procedures.

• Compliance: administer according to KSC and GDPR plus internal policies; maintain registers of information security systems (systems, permissions, changes, incidents) and prepare materials for audits.

• Automation & AI: automate repetitive tasks with Power Automate and PowerShell; deploy AI solutions in accordance with GenAI governance and the AI Act (risk assessment, data protection, human oversight); document deployments and train users.

• Maintenance & documentation: monitor Microsoft 365 Service Health and backups; implement sensitivity labels/retention and DLP via Microsoft Purview; document configurations, processes and SLAs.

Benefits

• Stable employment under a Polish employment contract.

• Flexible working hours.

• Co-financing for private medical care, life insurance, meals, and Multisport.

• Access to an on-site sports center (sport hall, squash court, mini gym), plus lockers and showers.

• Integration meetings and events, and on-site parking (including bicycle parking).

• Support for sports activities, private health care, life insurance, team integration events, on-site gym, no dress code, and office coffee/tea.