Facilities Project Manager

Quick Facts

• Role: Facilities Project Manager

• Focus: Circuit construction and interior projects, facilities operations, and court property safeguarding

Description

The Facilities Project Manager designs, manages, and tracks construction and interior projects, coordinating contractors and stakeholders to keep work on schedule and within budget. The role supports maintenance, space and furniture design, procurement, repairs, and long-range maintenance planning, while serving as the primary custodial officer to safeguard court property. The manager provides status reporting, reviews design and construction materials for compliance, and ensures internal controls, professionalism, and confidentiality.

Responsibilities

• Manage assigned construction and interior projects from planning through closeout

• Develop and track project scope, schedule, budget, obligations, and expenditures

• Coordinate contractors, vendors, GSA, and court stakeholders

• Prepare regular status reports and flag risks, cost, and schedule issues early

• Review design/construction drawings, specifications, schedules, and cost estimates for compliance

• Develop interior construction finish and furniture selections; coordinate purchase and installation

• Maintain relationships with furniture and fabric/wall covering/drapery vendors and keep a materials library

• Create interior space layouts and space planning options

• Build bid packages for furniture procurements

• Maintain court property records; activate incoming property and manage asset identification

• Assign/reassign caretakers; conduct physical inventories and reconciliations

• Maintain separation of duties between custodial, receiving, and disposal functions and coordinate excess property disposal

• Assist with building operations coordination, work-order/help-desk management, and preventive/corrective maintenance

• Monitor facility conditions and escalate major or strategic/design issues as needed

• Serve as backup for supplies management and mail services; support events/meetings setup and calendar coordination

• Communicate with judges, chambers staff, and management regarding furnishings/interior projects; mediate sensitive matters professionally

• Comply with Guide to Judiciary Policy, Administrative Office policies, internal controls, local policies, Code of Conduct, and court confidentiality requirements

Requirements

• High school diploma or equivalent

• At least two years of progressively responsible specialized experience in space and facilities management, including project management and/or interior design

• Proficiency using AutoCAD, Revit, SketchUp, or similar design drafting software

• Strong organizational and time-management skills; ability to prioritize multiple demands and meet deadlines

• Experience using SharePoint Online, Microsoft Office 365, and Adobe Acrobat

• Ability to work independently and collaborate in a team environment

• Leadership skills; ability to manage multiple priorities in a fast-paced environment with strict deadlines

• Ability to communicate professionally and handle confidential information responsibly

Benefits

• Paid vacation and sick leave, paid parental leave, and 11 paid federal holidays per year

• Optional participation in Federal Employees Health Benefits (health/dental/vision), Federal Employees Group Life Insurance, and Flexible Benefits Program

• Public transportation subsidy, on-site fitness center, and Employee Assistance Program (EAP)

• Participation in the Federal Employees Retirement System (FERS) and optional Thrift Savings Plan (up to 5% employer matched contributions)

• Public Service Loan Forgiveness (PSLF) program