Supervisory Health Systems Specialist (Executive Assistant to Regional Operating Officer)

Quick Facts

• Role: Supervisory Health Systems Specialist (Executive Assistant to the Regional Operating Officer)

Description

Serve as an executive-level liaison supporting regional and systemwide healthcare operational priorities across multiple VA facilities. The position provides expert program management, analysis, executive coordination, and action-officer support for complex VISN and HSA initiatives. You will also supervise administrative and technical staff and lead confidential, high-impact projects.

Responsibilities

• Oversee the HSA portfolio, including Emergency Management, Industrial Hygiene, Engineering, and Environmental Protection

• Coordinate operations across Capital Asset Management, Environmental Programs, Occupational Safety and Health, Healthcare Technology Management, Logistics, Human Resources, and Market Planning

• Represent the Regional Operating Officer in executive-level meetings with internal and external stakeholders

• Manage performance planning, timelines, appraisal processes, and executive management coordination

• Supervise administrative and technical staff: assign work, set expectations, evaluate performance, and resolve personnel concerns

• Use supervisory authority for employee selection, performance appraisals, training and development, and disciplinary actions

• Define organizational goals, milestones, deadlines, and performance standards for administrative and operational teams

• Lead program planning, policy analysis, data collection, and analytical studies for federal programs and administrative operations

• Develop and apply system redesign and change-management strategies

• Conduct special and confidential projects related to sensitive operational matters and congressional inquiries

• Interpret legislation, regulations, policies, and administrative guidance to support compliance and implementation

• Brief executive leadership on implications of proposed actions and recommend approvals or modifications

• Establish and refine systems for timely executive correspondence and completion of administrative requirements

• Develop internal administrative policies, guidelines, and procedures to improve efficiency, effectiveness, and consistency

• Evaluate staffing requirements, resource utilization, organizational structures, and administrative processes

• Coordinate with senior executives, departmental officials, and congressional staff to resolve complex issues

Benefits

A comprehensive federal employee benefits package is available; eligibility depends on position type and whether the role is full-time, part-time, or intermittent.