Payroll Coordinator

Quick Facts

• Role: Payroll Coordinator (EMEA)

• Model: Outsourced payroll delivery (providers calculate/process; team owns overall delivery)

• Start: ASAP

• Duration: 3 months initially

• Location: Remote within the EU

• Workload: Preferably 100% (minimum 50%)

Description

You will coordinate day-to-day payroll delivery for assigned EMEA countries with external payroll providers, while serving as the key liaison to internal HR and Finance. The role requires strong payroll process knowledge to ensure payroll is accurate and delivered on time, plus the ability to manage inputs, reviews, approvals, and follow-ups. You will also support payroll queries, process standardization, and payroll change projects in a fast-moving international environment.

Responsibilities

• Own and coordinate payroll delivery for assigned EMEA countries with external providers

• Ensure accurate and timely delivery by coordinating payroll inputs, reviews, approvals, deadlines, and follow-ups

• Act as the key point of contact between external providers and internal stakeholders

• Take ownership of payroll questions and issues and drive them to resolution

• Review payroll outputs at an appropriate level and flag discrepancies or items needing investigation

• Collaborate with HR, Finance, and other internal stakeholders

• Support employees and the business with payroll queries and ensure proper follow-up

• Ensure local payroll requirements and internal policies are considered with providers and local stakeholders as needed

• Contribute to improvement, standardization, and documentation of payroll processes

• Support payroll projects, implementations, transitions, and system or process changes

Requirements

• Experience with payroll coordination in Sweden and at least two other EMEA countries

• Experience coordinating and overseeing outsourced payroll in Sweden, with knowledge of Swedish payroll requirements

• Experience working with outsourced payroll providers and understanding roles/responsibilities between company and provider

• Solid payroll experience in an international or global organization

• Highly organized; able to manage multiple countries, providers, deadlines, and stakeholders in parallel

• Able to take ownership independently and drive topics to resolution

• Quick to learn and adapt to new systems, processes, countries, and business environments

• Strong communication and stakeholder management skills

• Service-minded approach (payroll as a service to employees and the business)

• Fluent English

Benefits

• Remote work within the EU

• Initial 3-month engagement with ASAP start