Supervisory Acquisition Utilization Specialist

Quick Facts

• Role: Supervisory Acquisition Utilization Specialist

• Schedule: Monday–Friday, 7:30am–4:00pm (not virtual)

• Travel: Occasional (for inspections)

• Relocation/Incentives: Not authorized

Description

Provide expert contract pre-award and post-award acquisition utilization expertise for administrative and clinical service lines. Lead management duties within business and procurement planning/purchasing, manage procurement packages and micro-purchases, and serve as an approving official for purchase card reconciliations and an ordering officer exercising best-value contract sourcing.

Responsibilities

• Direct and manage operational phases in business and procurement planning/purchasing within Supply Chain Service
• Supervise employees from interrelated units; conduct semi-annual and annual performance reviews; address performance issues, schedule leave, and monitor overtime
• Resolve informal complaints and grievances; recommend corrective and/or disciplinary/adverse actions
• Plan, coordinate, and evaluate logistical actions to support clinical and administrative missions
• Establish, expedite, and review micro-purchase orders and consolidate procurement packages
• Approve reconciled purchase card transactions; exercise ordering officer authority for best value and contract sourcing
• Develop sole source justifications based on cost, limited availability, or unusual nature
• Negotiate and standardize enterprise equipment, supply, and/or service requirements across multiple sites and service lines
• Prepare and process requisitions and procurement packages for submission to the Network Contracting Activity (NCA); interface with fiscal/budget staff to resolve obligation and reconciliation issues
• Provide guidance on new regulations/procedures; prepare reports, briefs, and contract data for meetings, inspections, audits, and in-progress reviews
• Coordinate with leadership and stakeholders to develop and execute acquisition strategies; analyze and recommend courses of action
• Monitor procurement lifecycle from pre-award through final delivery; ensure compliance with contract terms
• Advise on negotiation and contract administration matters (modifications, change orders, supplemental agreements, delivery order processes)
• Travel as needed for inspections of contract facilities/motor vehicles to ensure Joint Commission and safety requirements are met

Requirements

• U.S. citizenship
• Complete all required steps in the hiring process, including an online assessment measuring critical general competencies
• Selective Service registration required for eligible males (born after 12/31/1959)
• Subject to background/security investigation
• Must pass pre-employment physical examination
• Current, unrestricted driver’s license
• Seasonal influenza vaccination program participation required for VA Health Care Personnel
• Complete online onboarding and provide acceptable identification; must be REAL ID compliant for driver’s licenses/IDs effective May 7, 2025
• Ready to report for duty within 30 days of announcement closing if selected
• 1-year specialized experience equivalent to GS-11 in the federal service, including leading supply chain planning/supervisory or senior specialist work; handling contract pre-award to post-award; developing requirement documents (e.g., performance work statements, cost-benefit analysis, sole source justifications); participating in contract administration negotiations; monitoring expenditures and deviations from contract terms; and logistics support knowledge (acquisition management, contracting, purchasing, transportation, distribution, inventory management/control, and warehouse operations)
• No education substitution at this grade level
• If a current/federal employee, meet time-in-grade requirements (e.g., for GS-12: 52 weeks at GS-11)

Benefits

A comprehensive federal benefits package (eligibility depends on position type and schedule). Exact benefits are determined by the hiring agency.