Project Support Specialist

Quick Facts

• Role: Project Support Specialist (B2B)

Description

You will support a strategic commercial banking project by coordinating activities, ensuring smooth information flow, and helping deliver key initiatives on time. The role includes managing project documentation and work organization in Jira and Confluence, preparing executive reports and materials for steering and operational committees, and monitoring progress, milestones, KPIs, and risks. You will also support budget control, invoice and purchase-order handling, and assist with onboarding/offboarding and recruitment planning for the project team.

Responsibilities

• Manage the flow of project documentation and organize work in Jira and Confluence

• Coordinate collaboration with project stakeholders; plan actions and monitor task execution

• Create and improve project procedures, including supplier collaboration processes

• Prepare reports, analyses, and materials for Steering Committee and Operational Committee meetings

• Monitor project progress, milestones, and key project indicators; support leaders in decision-making

• Create and develop dashboards showing project status, release schedule, risks, and key achievements

• Support the Project Manager with budget control, invoice reconciliation, and purchase order support

• Support financial planning by updating forecasts, analyzing resource utilization, and reporting costs

• Work with Finance and Accounting teams to ensure timely settlements and budget compliance

• Coordinate onboarding and offboarding for project team members and contractors

• Support leaders with recruitment planning, specialists sourcing processes, and interview participation

Requirements

• At least 3 years of experience in project management or administrative project support

• Higher education (preferred: business administration, finance, project management, or related)

• Strong data and spreadsheet skills, especially Excel or Google Sheets

• Knowledge of financial modeling basics and pivot table creation

• Experience with project management tools such as Jira and Confluence

• Ability to analyze information and draw accurate conclusions based on data

• Very good communication skills and cross-team collaboration ability

• Strong attention to detail and focus on high-quality task delivery

• Good organization skills; ability to manage multiple priorities in a dynamic environment

• Experience in project management/administration in the banking sector is a plus

Benefits

• B2B contract

• Access to the GIGLIKE benefits platform

• Hybrid work: 1–2 days per week in the Warsaw office

• Insurance and services for independent professionals: income loss insurance, hospital insurance, private medical care, sports packages, accounting services