Damage Billing Coordinator

At Premier Truck Rental (PTR), we provide customized commercial fleet rentals nationwide, helping businesses get the right trucks and equipment to get the job done. We serve a wide range of industries—including construction, utilities, and infrastructure—by delivering high-quality, ready-to-work trucks and trailers tailored to each customer's needs.

The Damage Billing Coordinator is responsible for executing vehicle damage assessments and managing customer billing related to fleet assets. This role reviews and investigates vehicle damage, prepares and evaluates repair estimates, collaborates with outside repair facilities and internal departments, and ensures accurate and timely billing. The ideal candidate is detail-oriented, possesses strong communication and organizational skills, and has a solid understanding of automotive repair estimating and damage evaluation.

Compensation

This position offers a competitive compensation package, benchmarked to regional market standards. It consists of a base salary plus the opportunity for quarterly profit sharing after one year of employment.

Hours of Operation

Monday through Friday 8 AM - 5 PM ET

Responsibilities

• Inspect returned fleet vehicles for reported damages and determine billable responsibility.
• Prepare, review, and validate repair estimates utilizing Mitchell Estimating Software.
• Coordinate with repair facilities and internal teams to obtain repair estimates, invoices, and supporting documentation.
• Analyze repair costs to ensure accuracy, consistency, and compliance with company guidelines.

Requirements

Must Have

• High school diploma or equivalent.
• Minimum 2 years of experience in automotive estimating, claims processing, vehicle damage recovery, or related field.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, and PowerPoint).
• Ability to work independently with a process driven approach, while also being adaptable to changing priorities.
• Excellent organizational and time management skills with the ability to prioritize and complete tasks on time.
• Team oriented mentality.
• Detail oriented, self-motivated, and able to maintain a high level of accuracy.

Nice to Have

• In-depth knowledge of damage billing systems, particularly Mitchell or similar platforms.

Employee Benefits

At PTR, we invest in our people by offering competitive benefits, wellness programs, and growth opportunities designed to support you both professionally and personally.

Wellness & Fitness

• On-site CrossFit-style gym with a full-time personal trainer.
• Group classes, virtual personal training, workout plans, and nutrition coaching.

Exclusive Employee Perks

• PTR swag and uniform/boot allowance.
• On-site micro-markets stocked with snacks and essentials.
• Discounts on phone plans, supplier vehicles, mobile detailing, tools, and equipment.
• Additional partner and vendor discounts.

Performance Incentives

• Commission structures, bonuses, or profit-sharing opportunities based on performance.

Comprehensive Benefits — Starting Day One

• Premium healthcare coverage including medical, dental, vision, mental health, and virtual healthcare.
• 401(k) matching and long-term financial planning support.
• Paid time off.
• Life, accidental death, and disability coverage.
• Ongoing learning and development opportunities.

Training, Growth & Recognition

We partner with the Predictive Index behavioral assessment tool to support hiring decisions, team development, and employee engagement.

Culture & Connection

• PTR Field Days and team events.
• The Extra Mile Recognition Program.
• PTR Text Alerts and open communication.

Employment Classification

Premier Truck Rental hires full-time, part-time, contractor, and intern positions, depending on business needs. Benefits eligibility varies by employment classification.

Equal Opportunity Employer

Premier Truck Rental is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to protected characteristics.