Sourcing and CRM Program Manager

We're looking for a Sourcing & CRM Program Manager to own top-of-funnel pipeline building for clinical roles — Dentists, Hygienists, and Dental Assistants — across a growing studio footprint. This is a contract role (with contract-to-hire potential) reporting to the VP of Talent Acquisition. It's fully remote and US-based.

What You'll Do

Clinical Sourcing & Pipeline Building

• Own proactive sourcing strategy for Dentists, Hygienists, and Dental Assistants across studio markets — building diverse, qualified pipelines aligned to growth plans and studio openings.
• Use advanced Boolean, LinkedIn Recruiter, dental school databases, association directories, niche job boards, and creative channels to surface passive candidates.
• Qualify leads and transition high-potential candidates to recruiters with clear context and warm handoffs.
• Craft personalized, on-brand outreach and continuously test and refine messaging to improve response and conversion rates.

CRM Strategy, Campaigns & Nurture

• Own the clinical CRM — segment talent pools, build nurture campaigns, and maintain engagement until candidates are ready for conversation.
• Design and execute multi-touch outreach sequences informed by performance data.
• Import, tag, and segment contacts from external sources such as dental school databases, association lists, event attendees, and purchased lists.
• Partner on employer brand initiatives, referral programs, and recruiting events that strengthen the pipeline.
• Maintain clean, well-tagged candidate data for accurate pipeline insights and reporting.

Greenhouse Administration & ATS Management

• Act as a Greenhouse power user and day-to-day administrator — update job templates, scorecards, approval workflows, user permissions, and reporting dashboards.
• Ensure ATS data integrity and accurate candidate stage management.
• Build and maintain recruiting reports and dashboards tracking pipeline health, sourcing effectiveness, conversion rates, and time-to-fill.
• Support testing and optimization of sourcing and recruitment technologies.

Operational Effectiveness & Team Support

• Track dental talent market trends including compensation and competitor activity.
• Contribute to a high-quality, data-driven recruiting culture.

What You Have

• 3+ years of sourcing or talent acquisition experience with proactive pipeline ownership.
• Deep hands-on CRM experience including segmentation, nurture campaigns, multi-touch sequences, tagging strategy, and measurable engagement outcomes.
• Advanced sourcing skills including Boolean, LinkedIn Recruiter, niche job boards, and association directories.
• Greenhouse experience as both user and administrator (job setup, templates, scorecards, permissions, workflows, reporting).
• Comfort with outreach sequencing, A/B testing, and funnel conversion analysis.
• Strong reporting orientation with ability to build dashboards and interpret funnel data.
• Clear, concise written communication skills.
• Ability to operate independently in a remote environment.

Highly Preferred Experience

• Experience in DSO, dental, veterinary, medical, or multi-site healthcare talent markets.
• Experience with outbound sourcing tools.
• Exposure to employer branding, referral programs, or recruiting marketing initiatives.
• Familiarity with workforce planning, market mapping, or compensation benchmarking.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Adequate vision to read screens, documents, and reporting dashboards.
• Manual dexterity to operate a keyboard and related equipment.
• Ability to communicate effectively via phone, video, email, and messaging.
• Occasional travel for team meetings, recruiting events, or studio visits.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.