Department Coordinator, Employee Health Services

Quick Facts

• Department Coordinator, Employee Health Services
• Full-time, Days (8 hours)
• Weekly hours: 40
• Schedule: Friday, Monday, Thursday, Tuesday, Wednesday
• Non-exempt
• Pay range: $30.28 to $42.38 per hour
• Benefits: Yes

Description

Provide routine and specialized clerical and administrative services for a non-clinical/support unit in Employee Health Services. Manage communications, documentation, calendars, and meeting/logistics support while ensuring strict protection of protected health information (PHI) and compliance with applicable regulations and department policies.

Responsibilities

• Maintain documents, files, and department policies/procedures; compose and/or transcribe letters and documents
• Receive and screen calls, messages, mail, email, and visitors; refer and respond to inquiries per departmental procedures
• Coordinate meetings and departmental events, including travel, lodging, equipment, and reservations; prepare notices, agendas, and minutes
• Manage calendars and departmental schedules; handle complex logistical needs
• May maintain timekeeping records as the department timekeeper
• Ensure routine and priority tasks are completed within established time frames
• Maintain a clean, safe workspace; inventory and order supplies; arrange equipment repairs and replacement needs
• Protect PHI and maintain confidentiality; complete mandated continuing education requirements
• May orient new staff to the department/unit

Requirements

• High school diploma or GED
• 1-year recent relevant experience
• Strong written and verbal communication skills
• Well-developed time management and organizational skills; ability to prioritize and work within policies
• Basic knowledge of computer applications, including Microsoft Office Suite and Outlook; EPIC and related information systems
• Ability to interpret data and instructions from written, oral, diagram, or schedule formats
• Ability to work independently and in a team; handle multiple tasks with interruptions
• Ability to identify, evaluate, and resolve standard problems using established options
• Commitment to PHI privacy and confidentiality

Benefits

• Benefits package available