Child Development Operations Clerk

Quick Facts

• Role: Child Development Operations Clerk
• Primary focus: Administrative operations for Child Development Centers and School-Age Care programs
• Key activities: information support, records/reporting, enrollment and attendance coordination, child safety/visitor procedures, fee collection, purchasing, inventory, and cash handling

Description

Support Child Development Center and School-Age Care operations by providing organizational information, preparing and maintaining administrative reports and correspondence, and serving as a primary point of contact for personnel and visitors. Maintain files and records, assist with planning and scheduling, compile attendance reports, input timecard data, manage child enrollment files, and monitor report accuracy and timeliness. Perform child abuse and force protection measures including child and illness screening, visitor sign-in/out with badges, medication administration, and denial of admission for obvious illnesses per AFI guidelines.

Responsibilities

• Provide program and organizational information; administer administrative support programs
• Prepare, maintain, and file administrative reports and correspondence
• Serve as point of contact for newly assigned personnel; orient staff to functions and locations
• Disseminate new/changed procedures and identify administrative support needs
• Maintain files and records; use office software to produce required outputs
• Assist with schedules/plans for Child Development Centers/School-Age Care
• Compile daily/hourly attendance reports for facility planning
• Input NAF timecard information
• Enroll children in appropriate programs; ensure parents complete forms and maintain accurate files
• Monitor timeliness, accuracy, and transmission of reports
• Coordinate with appropriate offices to resolve conflicts
• Screen children for admission and signs of illness; deny admission for obvious illnesses per AFI guidelines
• Ensure visitor sign-in/out, visitor badges, and monitoring while in facility
• Accept, store, and administer medication as required
• Meet staff-child ratios in emergencies (when required)
• Compute, collect, record, and deposit program fees
• Prepare/process purchase requests and purchase orders; maintain inventory levels
• Monitor financial operations, perform cash counts, and complete receiving reports
• Pick up and distribute orders; manage deliveries and daily paperwork/deposits from CYP facilities
• Manage mail pickup and distribution to designated CYP facilities
• May be appointed IT equipment custodian; maintain training and conduct annual inventory

Requirements

• U.S. citizenship required
• Males must be registered for Selective Service (if applicable)
• Position may require an appropriate security clearance
• Must maintain current certifications and complete required position training
• Regular contact with children requires a State Criminal History Repository (SCHR) check
• Shift work and emergency overtime may be required
• Physical requirements: walking, standing, bending; carrying light items; lifting supplies up to 40 lbs
• May require travel; drug testing may be required

Benefits

Federal government employment provides a comprehensive benefits package. Eligibility depends on position type (full-time/part-time/intermittent), and specific details are available from the hiring agency.