Medical Records Administration Specialist

Quick Facts

• Role: Medical Records Administration Specialist (MRAS)

• Focus: Health Information Management (HIM) and medical record administration in a VHA medical center

• Schedule: Monday–Friday, 8:00 a.m. to 4:30 p.m.

• Telework: Not authorized

Description

Serve as a Medical Records Administration Specialist providing health information and medical record professional consultation and administrative assistance to the Health Information Management section and medical center leadership. Ensure compliance with Joint Commission standards, VA regulations, and medico-legal requirements by validating documentation, monitoring completion, and supporting data/reporting needs. Stay current on HIM and electronic health record developments, coding and computer-assisted coding, release of information, privacy, and data exchange.

Responsibilities

• Serve as Medical Records Administrator in a teaching/coordination/advisory role with documentation validation to meet Joint Commission and VA requirements.

• Interpret and apply Joint Commission standards, VA regulations, federal codes, and Veterans Administration policy for medical records.

• Prepare and monitor monthly/quarterly documentation completion and facility reports; communicate data to providers.

• Ensure timely completion of medical documentation per Joint Commission standards and facility policy.

• Research and synthesize data for special reports requested by Central Office, accrediting agencies, and medical staff.

• Resolve improperly identified or incorrectly entered/uploaded documents (reassign/rescind/remove) with clinicians and users.

• Perform quantitative and qualitative reviews of the health information system to ensure VA, Joint Commission, and legal compliance.

• Determine training needs and develop/implement an active training program for personnel handling the health information system.

• Participate in the Medical Record Committee and advise on VA and Joint Commission requirements.

Requirements

• U.S. citizenship

• Written and spoken English proficiency

• Subject to background/security investigation

• Complete required online onboarding and pre-employment requirements (including acceptable identification for I-9)

• Pass pre-employment physical examination

• Seasonal influenza vaccination program participation

• Selective Service registration for males born after 12/31/1959

• Qualify via: 3 years creditable medical records experience OR bachelor’s degree or higher in health information management (or related, with required HIM hours) OR an equivalent experience/education combination

• AHIMA HIM certification (e.g., RHIT or RHIA) as part of qualifications

• For GS-11: 1 year of creditable experience at GS-9 level demonstrating required KSAs OR equivalent higher graduate education/PhD in health information management

Benefits

A comprehensive federal benefits package (eligibility depends on position type and status; contact the hiring agency for specifics).