Accounting Clerk

Quick Facts

• Part-time (guaranteed 20 hours/week; may work up to 40 hours/week)
• Regular category position with benefits eligibility

Description

This Accounting Clerk role supports lodging operations by processing procurement, payroll time records, customer billing, and financial reporting. Responsibilities include reconciling account balances, resolving night audit discrepancies, managing credit card deposits and petty cash, and assisting with receivables research. You will also prepare monthly surcharge calculations and provide backup administration for the lodging automated data system.

Responsibilities

• Prepare general correspondence and budget submissions
• Process purchase orders and receiving reports in internet-based purchasing software
• Monitor projects to ensure delivery of ordered items
• Prepare lodging time records for payroll processing and assist with payroll discrepancies
• Review night audit reports and resolve out-of-balance accounts
• Fix posting errors with Guest Service Representatives
• Collect and bill fees; respond to guest folio phone inquiries and follow-ups
• Call and/or mail customers to update accounts as needed
• Research to assist NAF Accounting Office with balancing accounts receivable
• Prepare monthly surcharge calculations
• Process daily credit card deposits
• Review NAF Transformation (NAF-T) reports
• Control petty cash fund
• Support records custodian for lodging files and ADPE; serve as backup administrator for the lodging automated data system
• Add/delete/update user codes; add reports or batches as needed
• Update contract-lodging codes, rates, and transaction codes as needed
• Coordinate room code changes through AFSVA
• Verify database backups occur successfully (SQL and tape)
• Support lodging awards program and related activities; act as commercial hotel liaison

Requirements

• Background investigation with favorable results
• U.S. citizen or legal U.S. resident for a minimum of 3 years; reside in/around the area specified in the announcement
• Progressive experience with a property management system to trace funds from initiation through expenditure stages and identify discrepancies
• Experience applying budgeting processes (addition/subtraction/multiply/divide) using whole numbers, fractions, and decimals; compute rates, ratios, and percentages; draw and interpret bar graphs
• Knowledge and ability to interpret and apply relevant regulations/policies/procedures for account relationships and reconciliation
• Effective oral and written communication
• Basic computer skills using Windows, MS Word, Excel, Access, and the Internet for reports and correspondence
• Direct deposit required; complete E-Verify
• Ability to provide REAL ID or approved identity documents for installation access

Benefits

• Eligible for benefits as a regular category position