Lead Project Support Specialist (PMO)

Quick Facts

• Role: Lead Project Support Specialist (PMO)

Description

Support the Project Manager in project management and delivery, including aligning scope, budget, and schedule while monitoring progress. Create and update the project schedule in MS Project or Redmine, maintain project documentation across all stages, and prepare meeting notes, presentations, and recurring status reports. Coordinate project team and steering committee meetings and manage project tasks by monitoring the backlog and routing topics to the right stakeholders.

Responsibilities

• Support the Project Manager with scope, budget, and schedule alignment and progress monitoring
• Create and update the project schedule in MS Project or Redmine
• Participate in developing project management procedures
• Produce project documentation at each stage of the project
• Prepare meeting notes/protocols, presentations, and recurring project reports
• Organize Project Team meetings and the Steering Committee meetings
• Create and update status presentations and project reports
• Create and update document templates; oversee documentation management
• Coordinate project activities and tasks, monitor the backlog, and escalate topics to relevant stakeholders

Requirements

• At least 5 years of experience in project support / PMO roles on medium to large projects
• Practical knowledge of project support topics
• Bachelor’s degree
• Knowledge and experience with financial processes including cost estimation, accruals (inter-period settlements), and invoice handling
• Knowledge of IT project management sufficient to understand the supported project scope
• Ability to gather and update information on progress, budget usage, risks, changes, and new issues in project systems and registers
• Ability to prepare formal/project documentation and manage a documentation repository
• Ability to build a project schedule using project IT tools
• Effectiveness, business responsibility, continuous improvement mindset, and client orientation

Benefits

• Attractive compensation and stable employment
• Diverse team
• Work in a modern international corporation
• Opportunity to work with experts from different domains
• Participation in large, innovative projects
• Access to modern tools and work methods
• Private medical care
• Training and course co-financing
• Life insurance
• Pension program
• Additional social benefits
• Holiday/leisure co-financing
• Charity initiatives