Administrative Coordinator - Front Office & Accounting Support (Full Time) - Houston, TX

🏢 Summary: Full-time Program Associate role providing administrative and clerical support to program leadership, staff, and clients in a social services environment. The position involves coordinating procurement, supporting reports and projects, organizing meetings, and assisting with documentation and compliance tasks. Driving is required, along with completion of background checks and mandatory trainings. 🗂️ Requirements: Employment eligibility verification, CPR/First Aid certification (or willingness to obtain), Completion of Tuberculosis Test, Successful Background Screening, Successful Drug Test, Reliable transportation, Valid driver's license, Proof of vehicle insurance and ownership, Ability to qualify for company insurance coverage, Authorization to work in the U.S., Work performed within California, Driving as an essential job function 📃 Skills: CPR, FirstAid, Documentation, Reporting, Procurement, DataAnalysis, Research 🏢 Description: WHY WORK FOR US? We are mission and values driven and your contributions will make a difference. We make a positive difference in people's lives and help an average of 23 people per week to find a place to live. If you join us, you will be able to advocate for change while also working with influential people who effect changes in policy and devote time to issues of racial and social justice. We prioritize your work/life balance and provide various scheduling options in addition to generous time off, health, and wellness benefits and we're committed to helping you reach your potential by providing opportunities for professional growth across the state. Salary: $21.00 to $26.00 per hour Pay Frequency: 24 Pay Periods Per Year Full Time Non-Exempt Driving Required Lower end of range will apply to candidates who meet minimum experience or have limited years of relevant experience. The higher end of range will apply to seasoned candidates with considerable years of relevant experience. ABOUT THE JOB The Program Associate provides general administrative support to the programs, which may include leadership, staff, residents and client participants. This includes supporting the overall organization of the department, handling administrative duties, and assisting with procedures, policies, and projects. Position Responsibilities include: Provide administrative and clerical support to management and direct line staff Coordinate purchases and procurement of approved requests for supplies, equipment, and client assistance items. Assist with research, preparation, and written documentation for special projects, presentations, and meetings. Plan and coordinate department meetings Assist with completing reports as necessary WHAT YOU BRING Analytical Skills and Attention to Detail: Gather and interpret data, identifying trends, patterns, and insights to inform decision-making. Ability to consistently produce high-quality work, ensuring accuracy and precision in all tasks. Collaboration and Teamwork: Work effectively with others, seeking out and building positive working relationships with colleagues, participants, and stakeholders. Contribute to team goals and recognize the strengths and contributions of others. Communication: Convey information clearly and effectively (both verbally and in writing) to individuals and groups in a manner that informs, engages and maintains their attention. Creativity and Initiative: Take action and make decisions without being prompted, demonstrating a proactive approach to work and a willingness to take on additional responsibilities. Generate innovative solutions to problems or challenges. Critical Thinking and Problem Solving: Analyze and evaluate information and situations, identify key issues, consider alternatives, and make logical decisions based on sound reasoning that will achieve the desired outcome. Ethics and Boundaries: Maintain ethical and professional standards, demonstrating honesty, integrity, and a commitment to doing the right thing in all situations while maintaining professional boundaries. PREFERRED QUALIFICATIONS Two (2) years' experience working in a relevant field. MINIMUM QUALIFICATIONS All levels of education and experience are welcome. MANDATORY REQUIREMENTS Have employment eligibility verification Have or be able and willing to obtain CPR/First Aid training Successfully complete the following as a condition of hire: Tuberculosis Test Background Screening Drug Test DRIVING Driving is an essential function of this position. To meet the employment requirements for this role, all candidates must: Have reliable transportation A valid driver's license Proof of insurance and ownership for personal vehicles used during work duties The ability to qualify for insurance coverage EMPLOYMENT ELIGIBILITY Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa. CALIFORNIA-BASED WORK EXPECTATIONS All regular and customary work must be performed within the state. Approval for work outside of the office does not establish approval for work to be conducted outside of California. Work schedules are determined by the responsibilities of the role and operational requirements, and may be adjusted at any time. WHAT WE OFFER In addition to a rewarding work environment, employees receive a competitive benefits package that includes medical, dental and vision coverage, vacation and sick time, paid holidays, and a retirement plan. READY TO MAKE A DIFFERENCE THROUGH ACTION? If this position sounds like a fit, please submit your application today. A resume is required.

🏢 Summary: Evergreen Account Manager / Senior Account Manager opportunity focused on driving profitable revenue growth, developing new business, and managing key accounts within engineered materials distribution. The role combines technical product knowledge with consultative selling, CRM-driven pipeline management, and cross-functional collaboration. It involves extensive travel and autonomy in executing sales strategies and achieving margin targets. 🗂️ Requirements: High school diploma or GED, 5+ years of sales experience in distribution, manufacturing, or account management, Ability to drive new business development and manage accounts, Experience meeting gross margin and sales targets, Proficiency in MS Word and Excel, Experience with CRM systems, SAP experience, Strong technical aptitude, Ability to travel up to 75%, Legal authorization to work without visa sponsorship 📃 Skills: CRM, SAP, Excel, Word, Sales, Forecasting, Budgeting, Prospecting, Reporting 🏢 Description: Position Overview Formerra Distribution is always searching for exceptional sales professionals to join our team. This evergreen posting is intended for future Account Manager and Senior Account Manager openings as our business continues to expand. Essential Duties and Responsibilities: Drive profitable revenue growth through new business development and effective account management. Meet gross margin targets as a percentage of sales. Execute a professional, customer-centric sales process using tools like scorecards, business reviews, EVE, and CRM. Build and manage a robust sales funnel; proactively prospect, cold call, and close new accounts. Set and achieve new business targets aligned with long-term growth goals. Develop and implement sales plans, budgets, and forecasts; contribute to company-wide planning. Maintain and grow accounts through strategic engagement and needs-based solutions. Collaborate with channel partners and internal teams (Marketing, Technical, Customer Service) to meet customer needs. Provide market feedback and support marketing initiatives. Represent the company at trade shows and promotional events. Maintain accurate CRM data and sales metrics. Act as a business consultant to customers, offering tailored product recommendations and pricing strategies. Ensure timely reporting and communication with Sales Manager. Deliver results and perform other duties as assigned. Qualifications Education Requirements: Bachelor's Degree in Plastics or Polymer Engineering, Business, Chemistry, or related discipline highly preferred. Highschool diploma and/or GED required. Experience Requirements: 5+ years of sales experience in distribution, manufacturing, sales, account management required. Strong Technical aptitude, with proficiency in MS Word & Excel preferred; SAP experience preferred. Professional presence, including excellent verbal and written communication and presentation skills. Broad knowledge of solutions, materials and processing. Self-motivated. Team player. Strong organizational skills required. Works autonomously on a day-to-day basis. Work Environment: Prolonged computer use for communication, CRM management, and reporting (up to 8 hours/day). Extended periods of sitting and screen exposure during virtual meetings, planning, and administrative tasks. Minimal physical lifting required; may occasionally lift items up to 20 lbs. Must maintain a dedicated, ergonomically sound home office environment with reliable internet access. Travel up to 75% for client meetings, industry events, or team gatherings which may involve driving or air travel and transporting light materials. Disclaimers: Legal authorization to work in the specified country is required. We will not sponsor individuals for employment visas, now or in the future, for this job opening. The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Employees are employed at will for an indefinite period and are subject to termination at any time, for any reason, with or without cause or notice. Equal Opportunity Employer. Formerra is committed to ensuring a fair and legitimate recruitment process and will never request sensitive personal information via email.

🏢 Summary: Hands-on Assistant Controller role focused on leading monthly close activities, supporting US GAAP financial reporting, and strengthening global accounting controls in a fast-growing environment. The position plays a key role in consolidation, general ledger management, audits, payroll accounting, and cross-functional financial operations. This is an opportunity to contribute to process improvements and system implementations within a high-growth organization. 🗂️ Requirements: +3 years of audit experience in a Big Four accounting firm (high-tech industry), Certified Public Accountant (CPA) certification, Proficiency in US GAAP, Experience with NetSuite ERP, Advanced Excel skills, Ability to manage monthly, quarterly, and annual close processes, Experience supporting audits and financial reporting, Fluent written and verbal English 📃 Skills: US-GAAP, NetSuite, Excel, ERP, CPA 🏢 Description: About this role Our Finance team is growing, and we are looking for a hands-on Assistant Controller to play an important role in our day-to-day accounting operations and financial reporting. You will be a key contributor to the monthly close process, ensure data accuracy of our books, and help strengthen controls and processes globally. The role requires strong technical accounting skills, a detail-oriented and ownership-driven mindset, and the ability to operate effectively in a fast-paced, high-growth environment. Responsibilities - Support the monthly, quarterly, and annual close process, including preparation of consolidation, accruals, and account reconciliations. - Assist in the preparation of US GAAP financial statements and supporting reporting packages. - Ensure expenses are recognized in accordance with GAAP and company policies. - Maintain and reconcile the general ledger, ensuring accurate and timely posting of transactions. - Support the annual audit process and serve as a point of contact for auditor requests. - Assist in intercompany reconciliation and elimination processes. - Assist in the implementation and documentation of internal controls. - Support payroll accounting and ensure proper recording of payroll-related transactions. - Support ad hoc financial analysis, reporting, and special projects. - Work cross-functionally with Procurement and other teams to ensure proper booking and compliance with company policies. - Contribute to process improvement initiatives and system implementation efforts. Requirements - +3 years of Audit experience with one of the "Big Four" accounting firms in the high-tech industry. - Certified Accountant (CPA) is a must. - Proficient in US-GAAP. - Hands-on experience with NetSuite ERP — high advantage. - Advanced Excel skills. - High attention to detail, accuracy, and organizational skills. - Strong communication and interpersonal skills. - Ability to manage multiple priorities and meet deadlines in a dynamic environment. - Excellent English — written and verbal. What we offer: - A range of medical, dental and vision benefits. - Stock options for all full-time employees. - Flexible time off without vacation accrual limits, coordinated with manager and team. - 401(k) plan with company match, life insurance, plus long- and short-term disability. - The opportunity to directly improve medical care and impact patient outcomes. Aidoc is deeply committed to creating an inclusive workplace and to the principle of equal opportunity for all individuals.

🏢 Summary: The role focuses on driving successful Cloud ACS implementations by onboarding clients, providing technical support, and delivering training to ensure maximum product value. It involves close collaboration with customers and internal teams to optimize processes and support presales activities. 🗂️ Requirements: Experience supporting technical clients, Ability to onboard clients and implement custom processes, Ability to provide technical support via email, phone, and online meetings, Ability to conduct technical trainings, Understanding of networking concepts (IP, DNS, HTTP, HTTPS), Ability to translate customer feedback into product insights, Strong presentation of technical topics, Fluency in English 📃 Skills: Cloud, ACS, Networking, IP, DNS, HTTP, HTTPS, XML, Scripting, Automation 🏢 Description: Join our Customer Success team to drive client satisfaction and successful Cloud ACS implementations! Help clients fully leverage our cutting-edge solutions, ensuring they maximize their return on investment. Key responsibilities Facilitate client onboarding and custom process implementation Provide daily support through email, phone, and online meetings Conduct training and empower clients to maximize the value of Cloud ACS Drive product innovation by gathering customer feedback Support the Presales team in PoCs coordination Requirements Proactive, customer oriented professional with experience in support of technical clients Keen eye for process optimization Ability to translate client feedback into actionable insights for our Product Team Strong communication and presentation skills Ability to explain technical topics clearly and in a structured way Details oriented and analytical mind Basic understanding of networking concepts (IP addressing, DNS, HTTP/HTTPS) and willingness to expand technical knowledge Fluency in English Nice to have Basic scripting or automation experience (e.g. XML, scripting languages, or Java-like languages) to create simple workflow automations tailored to customer business processes Second language - Spanish, French, or Italian is a nice bonus What we offer Collaborative work environment with support from a talented team Opportunity to work with a leading device management platform (Cloud ACS) Real exposure to global customers, including participation in international conferences and industry events Flexible working hours and a relaxed work atmosphere (no dress code, no open space) Professional development through training, conferences and knowledge sharing Comprehensive benefits package, including medical care, Multisport card, onsite gym, and chillout space Comfortable office amenities: well-stocked kitchen (including Good Lood ice cream), parking area, and bike room

🏢 Summary: Executive Assistant supporting the CFO (primary) and CEO (secondary) in a high-growth technology environment, focused on executive operations, financial reporting coordination, board and investor logistics, and cross-functional alignment. The role centers on optimizing executive effectiveness through calendar, communication, financial cycle, and project management support. It involves close collaboration with Finance, Accounting, BizOps, and executive stakeholders to ensure rigorous operational execution. 🗂️ Requirements: 7+ years executive support experience for CFO, CEO, or C-level executive, Experience managing complex investor, board, or M&A calendars, Experience coordinating financial reporting cycles and executive materials, Proven ability to handle confidential financial and strategic information, Advanced calendar, inbox, travel, and logistics management, Experience supporting cross-functional finance and executive teams, Ability to manage multiple workstreams and shifting priorities, Proficiency with Google Workspace, Slack, Navan, expense systems, and project management tools 📃 Skills: GoogleWorkspace, Slack, Navan, Spreadsheets, Presentations, FinancialReporting, ExpenseManagement, ProjectManagement, OKRs 🏢 Description: About the Role We are looking for an exceptional Executive Assistant to partner directly with our CFO and CEO and help maximize the effectiveness, focus, and impact of both executive offices. This role is primarily CFO-facing, with the majority of day-to-day work driven by the CFO and related teams, while also providing essential calendar and communication support to the CEO. This role goes beyond calendar management. The Executive Assistant will bring structure and precision to a fast-moving executive environment, supporting investor relationships, financial reporting cycles, M&A coordination, and cross-functional operations across Finance & Strategy, Accounting, BizOps, and Analytics teams. What You'll Do CFO Support & Operations (Primary) - Own and proactively manage the CFO's calendar across daily, weekly, monthly, and quarterly planning horizons. - Manage complex domestic and international travel, including itineraries and contingency planning. - Handle expense reporting, approvals, and administrative workflows. - Support confidential and personal requests with discretion. - Provide operational assistance to Finance & Strategy, Accounting, Analytics, and BizOps teams. - Identify delegation opportunities and improve executive leverage. CEO Support (Secondary) - Monitor and maintain the CEO's calendar, protecting focus time and resolving conflicts. - Oversee inbox triage, flagging high-priority communications. - Draft responses or summaries as needed. - Partner with the Chief of Staff on priorities and meeting cadence. - Ensure preparation for upcoming commitments. Board & External Meeting Coordination - Coordinate logistics for board prep meetings, investor calls, and strategic external meetings. - Support preparation and distribution of board materials and pre-reads. - Track follow-ups and action items from board and investor meetings. - Maintain distribution lists and communication processes. Finance Team & Project Coordination - Gather and coordinate monthly and quarterly financial reporting materials. - Organize Finance leadership meetings and business reviews. - Track deliverables and deadlines across the Finance organization. - Assist with executive presentations, spreadsheets, and financial memos. - Partner with BizOps, FP&A, and Accounting to maintain visibility into OKRs and priorities. Core Team Support & Accountability - Support executive staff operating cadence and action tracking. - Create visibility into executive OKRs and commitments. - Document decisions and ensure follow-through. CFO Offsites & Team Events - Plan and execute CFO offsites and Finance team events. - Coordinate logistics, agendas, communications, and follow-ups. - Manage contractors and vendors as needed. What You Bring - 7+ years of executive support experience, ideally in a high-growth technology company. - Experience managing investor, board, or M&A scheduling. - Outstanding written and verbal communication skills. - Proven discretion with sensitive financial and strategic information. - Exceptional calendar, inbox, travel, and logistics management skills. - Strong cross-functional stakeholder management abilities. - High ownership mindset with strong attention to detail. - Experience with Google Workspace, Slack, Navan, expense systems, and project management tools. - Familiarity with financial reporting cycles or finance/accounting environments preferred. Benefits Additional benefits may include equity, company bonus eligibility, 401(k) plan, paid holidays, flexible PTO, parental leave, employee assistance and wellbeing benefits, global travel coverage, life/AD&D/STD/LTD insurance, FSA/HSA, and medical, dental, and vision coverage. Pay Range Tier 1 Pay Range (San Francisco, New York City, Seattle): $159,000—$198,700 USD Tier 2 Pay Range (All other US Locations): $138,200—$172,700 USD

🏢 Summary: Non-clinical hospice volunteer role providing administrative and clerical support to ensure smooth hospice operations and patient care coordination. Responsibilities include data entry, document preparation, outbound calls for nonclinical information, and maintaining confidentiality under HIPAA guidelines. The position requires completion of hospice volunteer training and adherence to safety and compliance standards. 🗂️ Requirements: Minimum age 18+, Completion of hospice volunteer training, Background check, Health screening including TB testing, Adherence to HIPAA and confidentiality policies, Reliable attendance and commitment to scheduled hours, Compliance with infection control and safety procedures, Competency validation and ongoing training as required 📃 Skills: Data-entry, Documentation, HIPAA, Database, Clerical, Administrative, Scanning, Filing 🏢 Description: At Arc Hospice & Palliative Care, we are united by a mission to bring comfort, dignity, and compassionate support to every patient and family we serve. Join a team where your work has purpose, and your growth is supported. Position Summary: Provides administrative and clerical support for hospice operations that support patient care. Volunteer services are provided under the direction of the interdisciplinary team and are documented and incorporated into the patient's plan of care. This is a non-clinical role that does not include hands-on patient care. Supervision: Reports to Volunteer Coordinator or Business Office Manager Key Responsibilities • Assist with general clerical and administrative office duties. • Assist with outbound phone calls to patients or caregivers using approved scripts to gather nonclinical information regarding supplies, equipment, or support needs and relay to hospice staff. • Organize, file, scan, copy, and prepare documents as assigned. • Assist with assembling admission packets, bereavement materials, volunteer packets, and informational folders. • Support data entry and database updates as directed by hospice staff. • Assist with mailings, labeling, inventory organization, and office supply management. • Maintain confidentiality of patient, employee, and organizational information in accordance with HIPAA guidelines. • Provide administrative support for volunteer services, bereavement programs, or special projects as needed. • Follow hospice office policies, procedures, and safety guidelines. • Completes assigned documentation or tracking of activities as required. Qualifications • Organized and detail-oriented • Effective communication skills • Professionalism and reliability Requirements • Minimum Age Requirement 18+ years old • Completion of hospice volunteer training, including topics such as hospice philosophy, infection control, safety, communication, boundaries, and end-of-life care. • Background check and health screening (including TB testing) • Adherence to HIPAA and confidentiality policies • Reliable attendance and communication, commitment to scheduled volunteer hours. • Adheres to infection control and safety procedures in accordance with hospice policy. • Physical & Environmental Requirements: Office environment with computer use • Competency validation, ongoing training, and performance evaluation as required by hospice policy Arc Hospice & Palliative Care is an Equal Opportunity Employer and welcomes applicants from all backgrounds to join us in delivering compassionate, inclusive care. Explore the impact you can make with Arc Hospice today.

🏢 Summary: Evergreen opportunity for Account Manager and Senior Account Manager roles focused on driving profitable growth through new business development and strategic account management in engineered materials distribution. The role combines consultative selling, technical product guidance, and cross-functional collaboration, with significant travel and autonomous work. Ideal for experienced sales professionals with strong technical aptitude and CRM proficiency. 🗂️ Requirements: High school diploma or GED, Bachelor’s degree in Plastics or Polymer Engineering, Business, Chemistry, or related field (preferred), 5+ years of sales experience in distribution, manufacturing, sales, or account management, Experience in new business development and account management, Proficiency in MS Word and Excel, SAP experience (preferred), Strong technical aptitude, Ability to manage CRM data and sales metrics, Ability to travel up to 75%, Legal authorization to work in the specified country 📃 Skills: CRM, SAP, Excel, Word, Forecasting, Budgeting, Prospecting, ColdCalling, Reporting, Polymers 🏢 Description: Position Overview Formerra Distribution is always searching for exceptional sales professionals to join the team. This evergreen posting is intended for future Account Manager and Senior Account Manager openings as the business continues to expand. The role focuses on building strong customer relationships, delivering value, and driving profitable growth in a dynamic environment. Essential Duties and Responsibilities: - Drive profitable revenue growth through new business development and effective account management. - Meet gross margin targets as a percentage of sales. - Execute a professional, customer-centric sales process using tools like scorecards, business reviews, EVE, and CRM. - Build and manage a robust sales funnel; proactively prospect, cold call, and close new accounts. - Set and achieve new business targets aligned with long-term growth goals. - Develop and implement sales plans, budgets, and forecasts; contribute to company-wide planning. - Maintain and grow accounts through strategic engagement and needs-based solutions. - Collaborate with channel partners and internal teams (Marketing, Technical, Customer Service) to meet customer needs. - Provide market feedback and support marketing initiatives. - Represent the company at trade shows and promotional events. - Maintain accurate CRM data and sales metrics. - Act as a business consultant to customers, offering tailored product recommendations and pricing strategies. - Ensure timely reporting and communication with Sales Manager. - Deliver results and perform other duties as assigned. Qualifications Education Requirements: - Bachelor’s Degree in Plastics or Polymer Engineering, Business, Chemistry, or related discipline highly preferred. - High school diploma and/or GED required. Experience Requirements: - 5+ years of sales experience in distribution, manufacturing, sales, or account management required. - Strong technical aptitude, with proficiency in MS Word and Excel preferred; SAP experience preferred. - Professional presence with excellent verbal and written communication and presentation skills. - Broad knowledge of solutions, materials, and processing. - Self-motivated and team-oriented. - Strong organizational skills. - Ability to work autonomously on a day-to-day basis. Work Environment: - Frequent computer use for communication, CRM management, and reporting (up to 8 hours/day). - Extended periods of sitting and screen exposure during virtual meetings, planning, and administrative tasks. - Occasional lifting of items up to 20 lbs. (e.g., promotional materials or equipment for events). - Dedicated, ergonomically sound home office environment with reliable internet access required. - Travel up to 75% for client meetings, industry events, or team gatherings. Disclaimers: - Legal authorization to work in the specified country is required. Employment visa sponsorship is not available for this position.

🏢 Summary: Entry-level, full-time in-office Sourcing Assistant role supporting purchasing, vendor coordination, and administrative operations within a fast-paced HVAC and plumbing environment. The position focuses on processing purchase orders, tracking materials, communicating with vendors and internal teams, and maintaining accurate records using company software systems. Ideal for detail-oriented, tech-savvy candidates with strong computer proficiency and organizational skills. 🗂️ Requirements: Minimum 18 years old, Strong computer skills, Proficiency in Microsoft Outlook, Proficiency in Microsoft Excel, Proficiency in Microsoft Word, Ability to learn and use new software systems, Ability to manage multiple tasks simultaneously, Strong organizational skills, Excellent attention to detail, Strong verbal and written communication skills, Ability to work full-time in-office, Ability to work in a fast-paced environment 📃 Skills: Outlook, Excel, Word, ERP, Inventory, Scheduling, Accounting, DataEntry, Dispatching 🏢 Description: Sourcing Assistant Compensation: $20–$25 per hour (based on experience) What We Offer - Competitive pay with a top-performing mechanical contractor - Stable, long-term career opportunity - Ongoing training and development - Career advancement opportunities - Supportive and collaborative team environment - Promote-from-within culture - Growing company with strong leadership and vision Benefits - Medical Insurance - Dental Insurance - Vision Insurance - Retirement Savings Plan with Company Match - Paid Time Off - Paid Holidays - Life Insurance - Ongoing Training & Professional Development Position Overview We are seeking a detail-oriented and dependable Sourcing Assistant to join our growing Purchasing Department. This entry-level position supports purchasing activities, vendor communication, material coordination, and office operations. The Sourcing Assistant helps ensure that materials, information, and communication flow efficiently between vendors, field teams, and internal departments. This role is ideal for someone who enjoys organization, problem-solving, working with technology, and supporting a fast-paced operation. Success in this position requires strong computer skills, attention to detail, excellent communication, and the ability to manage multiple priorities throughout the day. No previous purchasing experience is required. We are willing to train the right individual who demonstrates a strong work ethic, positive attitude, and willingness to learn. This is a full-time, in-office position. Remote or hybrid work is not available. Key Responsibilities Purchasing & Vendor Support - Assist with creating and processing purchase orders - Communicate with vendors regarding order status, delivery schedules, and material availability - Track material deliveries and provide updates to internal teams - Assist with coordinating deliveries to support field operations - Maintain accurate purchasing records and documentation - Help process material returns and vendor requests - Follow up on purchase orders and delivery confirmations - Enter and update information within company software systems - Support the purchasing team with administrative and coordination tasks - Assist with special projects and departmental initiatives as assigned Administrative & Operations Support - Answer and direct incoming phone calls - Assist with customer and technician communication - Support dispatching and scheduling efforts as needed - Prepare and distribute work orders and related documentation - Assist with invoice processing and administrative tasks - Maintain organized electronic and physical records - Support communication between departments - Assist with office projects and process improvements - Provide general administrative support to office staff What We're Looking For Required Skills & Qualifications - Strong computer skills and ability to quickly learn new software systems - Ability to effectively manage multiple incoming calls, material requests, and administrative tasks while maintaining accuracy, professionalism, and attention to detail - Proficiency with Microsoft Outlook, Excel, and Word - Comfortable working with multiple software programs and digital platforms throughout the day - Strong organizational and time-management skills - Excellent attention to detail and accuracy - Strong verbal and written communication skills - Ability to prioritize tasks and manage multiple responsibilities simultaneously - Strong customer service and problem-solving skills - Ability to work effectively in a fast-paced office environment - Ability to work independently and as part of a team - Dependable, professional, and self-motivated - Positive attitude and willingness to learn - Minimum age of 18 years old Preferred Qualifications - Previous experience in customer service, administrative support, office coordination, dispatching, data entry, or a related role - Experience working with ERP, purchasing, inventory, scheduling, or accounting software - Experience in the construction, HVAC, plumbing, or service industry is a plus Previous purchasing experience is not required. We are willing to train motivated individuals who demonstrate strong computer proficiency, attention to detail, communication skills, and a desire to learn.

🏢 Summary: Non-clinical hospice volunteer position providing administrative and clerical support to operations that support patient care, including documentation, data entry, and coordination of volunteer services. The role involves assisting with communications, document preparation, and maintaining confidentiality in compliance with hospice policies. Candidates must complete required training, screenings, and adhere to HIPAA and safety guidelines. 🗂️ Requirements: Minimum age 18+, Completion of hospice volunteer training, Background check, Health screening including TB testing, Adherence to HIPAA and confidentiality policies, Reliable attendance and commitment to scheduled hours, Compliance with infection control and safety procedures, Competency validation and ongoing training as required 📃 Skills: Data entry, Database, Documentation, HIPAA, Microsoft Office 🏢 Description: At Arc Hospice & Palliative Care, we are united by a mission to bring comfort, dignity, and compassionate support to every patient and family we serve. Join a team where your work has purpose, and your growth is supported. Position Summary: Provides administrative and clerical support for hospice operations that support patient care. Volunteer services are provided under the direction of the interdisciplinary team and are documented and incorporated into the patient's plan of care. This is a non-clinical role that does not include hands-on patient care. Supervision: Reports to Volunteer Coordinator or Business Office Manager Key Responsibilities • Assist with general clerical and administrative office duties. • Assist with outbound phone calls to patients or caregivers using approved scripts to gather nonclinical information regarding supplies, equipment, or support needs and relay to hospice staff. • Organize, file, scan, copy, and prepare documents as assigned. • Assist with assembling admission packets, bereavement materials, volunteer packets, and informational folders. • Support data entry and database updates as directed by hospice staff. • Assist with mailings, labeling, inventory organization, and office supply management. • Maintain confidentiality of patient, employee, and organizational information in accordance with HIPAA guidelines. • Provide administrative support for volunteer services, bereavement programs, or special projects as needed. • Follow hospice office policies, procedures, and safety guidelines. • Completes assigned documentation or tracking of activities as required. Qualifications • Organized and detail-oriented • Effective communication skills • Professionalism and reliability Requirements • Minimum Age Requirement 18+ years old • Completion of hospice volunteer training, including topics such as hospice philosophy, infection control, safety, communication, boundaries, and end-of-life care • Background check and health screening (including TB testing) • Adherence to HIPAA and confidentiality policies • Reliable attendance and communication, commitment to scheduled volunteer hours • Adheres to infection control and safety procedures in accordance with hospice policy • Physical & Environmental Requirements: Office environment with computer use • Competency validation, ongoing training, and performance evaluation as required by hospice policy Arc Hospice & Palliative Care is an Equal Opportunity Employer and welcomes applicants from all backgrounds to join us in delivering compassionate, inclusive care. Explore the impact you can make with Arc Hospice today.

🏢 Summary: Senior Accounts Payable Manager role leading and optimizing multi-entity, multi-state AP operations within a high-growth, acquisition-driven organization. The position oversees compliance, sales and use tax management, ERP initiatives, vendor governance, and acquisition integrations. This is a hands-on leadership role focused on process standardization, automation, and scalable financial operations. 🗂️ Requirements: Bachelor's degree in Accounting, Finance, Business Administration, or related field, 8+ years of Accounts Payable experience, 3+ years in a leadership role, Experience in multi-entity and multi-state AP environments, Expertise in sales and use tax compliance and retail exemption management, Experience with vendor onboarding, credit applications, and vendor master maintenance, Experience leading ERP implementations or system conversions, Advanced knowledge of AP controls, invoice processing, and month-end close, Experience with ERP platforms (e.g., Ramp, Sage, SAP, Oracle, NetSuite, Microsoft Dynamics) 📃 Skills: AccountsPayable, ERP, SalesTax, UseTax, RetailExemption, InvoiceProcessing, VendorManagement, CreditApplications, MonthEndClose, Reconciliation, InternalControls, Automation, DataMigration, KPI, Reporting, SAP, Oracle, NetSuite, Sage, MicrosoftDynamics, Ramp 🏢 Description: Senior Accounts Payable Manager Co-Founder Roll-Up Environment | Multi-Entity | Multi-State | Sales Tax Expertise About the Opportunity We are seeking a highly motivated and hands-on Senior Accounts Payable Manager to lead and optimize the Accounts Payable function within a rapidly growing, co-founder based organization. This role is ideal for a proven AP leader who thrives in a fast-paced, acquisitive environment and has successfully managed the complexities that come with multi-entity operations, acquisitions, system integrations, and process standardization. This is a role for someone who likes rapid change, enjoys working with a variety of personalities across multiple business units, and isn't easily flustered with changing competing priorities. Location: Remote Reports To: Corporate Controller Key Responsibilities Accounts Payable Leadership - Lead and manage day-to-day Accounts Payable operations across multiple business entities and locations. - Develop, mentor, and manage AP staff while fostering accountability and continuous improvement. - Establish and maintain AP policies, procedures, best practices, and internal controls. - Ensure timely and accurate invoice processing, payment execution, vendor reconciliation, and month-end close support. - Own month-end cut-off and AP process flow, including applying payments and reconciling expense bank accounts. - Oversee invoice coding and credit card syncing. Board Support & Acquisition Integration - Support acquisition onboarding and integration activities. - Lead AP workstreams related to acquisitions and roll-ups. - Standardize AP processes across newly acquired entities while maintaining compliance. - Partner with leadership to implement process improvements and operational efficiencies. Multi-Entity & Multi-State Compliance - Manage AP operations across numerous legal entities and jurisdictions. - Ensure compliance with state-specific regulations and internal governance standards. - Oversee intercompany AP processes and reconciliations. Sales & Use Tax / Retail Exemption Management - Maintain expertise in multi-state sales and use tax requirements. - Manage vendor sales tax compliance and exemption certificate administration. - Ensure proper handling of retail exemption documentation and audit readiness. - Partner with Accounting to address sales tax audits and compliance matters. Vendor Management - Oversee vendor onboarding and vendor master file governance. - Review and approve credit applications and vendor documentation. - Maintain vendor relationships while ensuring adherence to company controls. - Improve vendor payment processes and dispute resolution. Systems & Process Improvement - Lead AP-related ERP implementations, upgrades, and integrations. - Participate in system conversions and data migration projects. - Identify automation opportunities and implement best practices. - Collaborate cross-functionally to streamline workflows and reporting. Financial Close & Reporting - Support month-end, quarter-end, and year-end close activities. - Ensure AP accruals, reconciliations, and reporting are accurate and timely. - Develop and monitor KPIs and dashboards related to AP performance. - Assist with internal and external audits. Qualifications Required - Bachelor's degree in Accounting, Finance, Business Administration, or related field. - 8+ years of progressive Accounts Payable experience, including 3+ years in leadership. - Experience in private equity-backed, acquisitive, or roll-up environments. - Strong experience managing AP across multiple legal entities and states. - Deep understanding of sales and use tax compliance and retail exemption management. - Experience with vendor onboarding, credit applications, and vendor master maintenance. - Proven success leading ERP implementations, system conversions, or AP automation initiatives. - Advanced knowledge of AP controls, invoice processing, payment platforms, and month-end close. - Experience with ERP platforms such as Ramp, Sage, SAP, Oracle, NetSuite, or Microsoft Dynamics. Preferred - Experience supporting growth organizations with multiple entities. - Experience with centralized accounts payable. - Experience with acquisition integrations and post-merger process harmonization. - Service, Construction, and/or HVAC industry support experience. Why Join Us? This opportunity allows you to play a critical leadership role in a high-growth, co-founder backed organization where your expertise in AP operations, acquisition integration, compliance, and process improvement will directly influence scalability and long-term success. You will work alongside senior leadership to build best-in-class financial operations and help shape the future of a rapidly expanding enterprise.