Assistant Chief, Health Information Management (Medical Records Administrator)

Quick Facts

• Role: Assistant Chief of Health Information Management (Medical Records Administrator)
• Schedule: Monday–Friday, 8:00 am–4:30 pm (EST)
• Location: VA Medical Center campus (not virtual)

Description

Serve as the Assistant Chief of Health Information Management (ACHIM) supporting the Chief HIM (CHIM) in establishing HIM policies and requirements for the health record program. You will manage HIM workflow and help ensure accurate, timely, and compliant processing of Veterans health information across documentation, coding/clinical integrity, records management, release of information, file room/scanning, transcription/medical speech recognition, and health information exchange. In this role you will conduct audits, monitor performance, lead improvements, and serve as acting CHIM when needed.

Responsibilities

• Stay current on emerging HIM trends and technology (EHR, coding, documentation integrity, release of information, scanning/indexing, health information exchange)
• Perform audits and monitor work quality, accuracy, quantity, and timeliness; provide feedback and develop performance improvement plans
• Assist with retrospective chart review/data abstraction to support Quality Management reporting
• Develop performance standards, conduct evaluations and competency assessments; complete key personnel functions (selection recommendations, training, performance management, scheduling, leave approval)
• Serve as a subject matter expert on HIM qualification standards and how to interpret/apply them
• Support development, evaluation, and updating of SOPs, training guides, and policies; create training materials/continuing education as needed
• Analyze workflow to identify problem areas and improve coordination across HIM units
• Collect, organize, file, and retrieve reports and other materials to support status reporting and presentations
• Assist with data collection/processing for reports, surveys, research projects, and department goals; recommend staffing and equipment needs
• Provide guidance, technical assistance, and supervision to maintain an effective, integrated HIM program

Requirements

• U.S. citizenship
• Proficiency in written and spoken English
• Subject to background/security investigation and pre-employment requirements (including physical evaluation)
• Complete online onboarding and required pre-employment documentation
• AHIMA HIM certification required (RHIT or RHIA)
• Meet basic education/experience requirements for medical records administration (3 years creditable medical records experience OR qualifying bachelor’s degree/higher OR equivalent combination)
• Selective Service registration required for eligible males

Benefits

A comprehensive U.S. government benefits package is provided; eligibility depends on the position and coverage type.