Medical Records Administrator

Quick Facts

• Role: Medical Records Administrator (Health Information Management)

• Focus: Lead and direct the medical records program and HIM functions

• Key compliance: Federal, State, and local statutes; privacy and confidentiality

Description

Provide coordination, planning, and overall direction for the Health Information Management (HIM) department’s medical records functions and processes. Develop and implement procedures for processing medico-legal documents and responding to insurance and correspondence requests, while ensuring medical records documentation, storage, and retrieval meet legal and regulatory requirements. Manage technology use for collecting health care information and statistical data, supervise Medical Records Technicians, and ensure a quality assurance program is in place.

Responsibilities

• Develop and implement policies and procedures for processing medico-legal documents and responding to information requests; ensure proper documentation, storage, and retrieval of medical records.

• Establish and monitor a medical records quality assurance program and coordinate it with the facility quality assurance coordinator.

• Supervise Medical Records Technicians; plan, manage, organize, and maintain the Medical Records Department by setting goals, assigning and rating work, approving leave, and resolving grievances/complaints.

• Manage and advise on computer technology for collecting health care information, statistical data, and supporting the medical records program.

Requirements

• U.S. citizenship

• Selective Service registration (as applicable)

• Federal background investigation completion

• E-Verify employment verification check completion

• Direct deposit setup

• Two forms of identification prior to appointment (REAL ID-compliant state-issued ID/driver’s license if applicable)

• Financial suitability (demonstrate financial responsibility; no substantial delinquent/unresolved obligations)

• Current RHIT and/or RHIA certification (submit certification copy with application)

• At least 1 year of specialized experience equivalent to GS-11 tasks related to directing and evaluating a medical records program, quality monitoring, privacy systems, coding/documentation timeliness, collaboration with clinical/admin billing functions, and managing employees

Benefits

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