Purchasing Agent

Quick Facts

• Role: Purchasing Agent

• Work schedule: Full-Time, Monday–Friday, 7:45am–4:30pm

• Telework: Not available

Description

The Purchasing Agent supports logistics procurement for a healthcare system by acquiring supplies, services, and construction via purchase, rental, or lease using delivery orders and small purchase procedures. The position applies acquisition regulations and knowledge of commercial supply sources to source vendors, process purchase requests and bills accurately, track obligations and expenditures, and help identify potential fraud, waste, or abuse. It also provides first-line support to medical staff and customers and maintains procurement documentation and reporting.

Responsibilities

• Conduct micro-purchases under required thresholds

• Review and edit purchase requests and resolve issues to ensure timely, accurate processing

• Use federal and agency acquisition regulations to identify sources and procurement information

• Track obligations/commitments and monitor expenditures for budget forecasting and fraud/waste/abuse risk identification

• Procure supplies and services to meet organizational needs (purchase, rental, or lease)

• Develop selection criteria for each purchase and support open market research and sole-source small purchases for specialized medical items

• Prepare and issue contract modifications for delivery schedule changes and send formal correspondence to relevant parties for auditing, receiving, and payment processing

• Serve as first-line contact for medical staff and customers regarding procured items

• Prepare reports and spreadsheets; organize, file, and retrieve records; perform receptionist/timekeeping/record-keeping and other miscellaneous facility duties

• Perform other related duties as assigned

Requirements

• U.S. citizenship

• Complete required application steps, including an online assessment

• Subject to urinalysis drug screening prior to appointment (refusal results in denial of employment)

• Selective Service registration required for males born after 12/31/1959

• Background/security investigation

• Complete online onboarding and provide acceptable identification (REAL ID compliant driver’s license/state ID required effective May 7, 2025)

• Participate in the seasonal influenza vaccination program

• Serve a 1-year probationary period or 2-year trial period

• Specialized experience: 1 year acquiring supplies/services/construction via purchase/rental/lease using delivery orders and/or small purchase procedures; knowledge of commercial supply sources and business practices (sales, prices, discounts, units of measurement, deliveries, stocks, shipments) for a medical facility

• No educational substitution at this grade level

Benefits

Comprehensive U.S. government benefits package; eligibility depends on position type (full-time/part-time/intermittent).